Executive Assistant Mountain View, CA

Gatik; Santa Clara, Northern (CA, KY); Hybrid; USD 80,000 - 130,000; Full time

Job summary

Gatik seeks an experienced executive assistant to partner with our executives in Santa Clara, CA. On-site, you will manage calendars, prep agendas, and anticipate needs to keep leadership moves smooth and efficient.

You will draft presentations, coordinate across time zones, and handle confidential information while supporting company-wide meetings and initiatives with proactive problem-solving and clear communication.

Qualifications

• 5+ years supporting senior or executive leaders (startup experience a plus).
• Excellent project management, organizational, and communication skills.
• Proven ability to stay ahead of priorities in a fast-moving environment.

Responsibilities

• Own scheduling for leadership: set meetings, prep agendas, and track follow-ups
• Streamline workflows so leadership can stay focused on high-impact priorities
• Act as the main point of contact for internal and external stakeholders
• Draft and edit presentations, briefs, and key communications
• Join meetings, take notes, track action items, and ensure follow-through
• Keep key projects moving - align teams, chase updates, and manage deadlines
• Support planning and coordination of company-wide meetings and initiatives
• Handle sensitive information with discretion

Skills

Executive support

Calendar management

Project management

Communication

Time management

Stakeholder coordination

Tools

Google Workspace

Job description

Gatik, the leader in autonomous middle-mile logistics, is revolutionizing the B2B supply chain with its autonomous transportation-as-a-service (ATaaS) solution and prioritizing safe, consistent deliveries while streamlining freight movement by reducing congestion. The company focuses on short-haul, B2B logistics for Fortune 500 retailers and in 2021 launched the world’s first fully driverless commercial transportation service with Walmart. Gatik's Class 3-7 autonomous trucks are commercially deployed across major markets, including Texas, Arkansas, and Ontario, Canada, driving innovation in freight transportation.

The company's proprietary Level 4 autonomous technology, Gatik Carrier™, is custom-built to transport freight safely and efficiently between pick-up and drop-off locations on the middle mile. With robust capabilities in both highway and urban environments, Gatik Carrier™ serves as an all-encompassing solution that integrates advanced software and hardware powering the fleet, facilitating effortless integration into customers' logistics operations.

About the role

We're seeking a highly motivated, detail-oriented professional to partner closely with our executives and ensure their day runs seamlessly. This individual will excel at managing complex calendars, streamlining priorities, and proactively anticipating a need before they arise.

The ideal candidate is a master organizer, a quick thinker, and a natural problem-solver who thrives in a fast-paced, execution-focused environment. You take pride in simplifying processes for others, staying several steps ahead, and bringing structure and calm to even the most dynamic and demanding days.

This role is onsite 5 days a week at our Santa Clara, CA office!

What you'll do

• Own scheduling for leadership: set meetings, prep agendas, and track follow-ups
• Streamline workflows so leadership can stay focused on high-impact priorities
• Act as the main point of contact for internal and external stakeholders
• Draft and edit presentations, briefs, and key communications
• Join meetings, take notes, track action items, and ensure follow-through
• Keep key projects moving - align teams, chase updates, and manage deadlines
• Support planning and coordination of company-wide meetings and initiatives
• Handle sensitive information with discretion

What we're looking for

• 5+ years supporting senior or executive-level leaders (startup experience a plus)
• Excellent project management, organizational, and communication skills
• Proven ability to stay ahead of priorities in a fast-moving environment
• Strong judgment and discretion with confidential information
• Comfortable working across time zones and occasional off-hours
• Proficiency with Google Workspace Suite
• Able to travel occasionally for meetings or company events

Salary Range - $80,000- $130,000

More about Gatik

Founded in 2017 by experts in autonomous vehicle technology, Gatik has rapidly expanded its presence to Mountain View, Dallas-Fort Worth, Arkansas, and Toronto. As the first and only company to achieve fully driverless middle-mile commercial deliveries, Gatik holds a unique and defensible position in the AV industry, with a clear trajectory toward sustainable growth and profitability.

We have delivered complete, proprietary AV technology - an integration of software and hardware - to enable earlier successes for our clients in constrained Level 4 autonomy. By choosing the middle mile - with defined point-to-point delivery, we have simplified some of the more complex AV challenges, enabling us to achieve full autonomy ahead of competitors. Given extensive knowledge of Gatik’s well-defined, fixed route ODDs and hybrid architecture, we are able to hyper-optimize our models with exponentially less data, establish gate-keeping mechanisms to maintain explainability, and ensure continued safety of the system for unmanned operations.

At Gatik, we connect people of extraordinary talent and experience to an opportunity to create a more resilient supply chain and contribute to our environment’s sustainability. We are diverse in our backgrounds and perspectives yet united by a bold vision and shared commitment to our values. Our culture emphasizes the importance of collaboration, respect and agility.

We at Gatik strive to create a diverse and inclusive environment where everyone feels they have opportunities to succeed and grow because we know that together we can do great things. We are committed to an inclusive and diverse team. We do not discriminate based on race, color, ethnicity, ancestry, national origin, religion, sex, gender, gender identity, gender expression, sexual orientation, age, disability, veteran status, genetic information, marital status or any legally protected status.