Executive Assistant, Major Gifts

10100 Children's Hospital; United States; On-site; USD 55,000 - 91,000; Full time

Benefits offered by this job

Comprehensive health coverage

401(k) plan and financial wellness

Generous paid time off

Job summary

Children's National Hospital is seeking an Executive Assistant to support the Vice President/Senior Vice President, providing a wide range of administrative and secretarial duties in a fast-paced environment. The role requires independence, discretion, and excellence in communication.

The successful candidate will manage schedules, prepare complex documents, coordinate meetings and travel, and handle confidential information with professionalism and accuracy.

Qualifications

• Bachelor's degree required; relevant work experience may substitute on a 1-to-1 basis.
• 4 years of related administrative/clerical experience, preferably in a fast-paced environment.
• Ability to analyze and interpret data, prepare complex reports, track budgets and timelines, coordinate large meetings, and organize files.

Responsibilities

• Coordinate scheduling of appointments, meetings, and travel for the executive.
• Screen calls, correspondence, and visitors; prepare complex documents and reports.
• May oversee and guide work of others and ensure confidential handling of information.

Skills

Communication skills

Oral and written communication

Professional demeanor

MS Office proficiency

Data analysis and reporting

Confidential information handling

Scheduling coordination

Education

Bachelor's Degree (Required)

Relevant experience substitute for education

Tools

MS Office

Job description

1 Inventa Place Silver Spring, MD 20910 Kids Are Our Everything. Department 10557 Major Gifts Pay Range $54,683.20 - $91,145.60 Shift: Day

The Executive Assistant performs a wide range of administrative and secretarial responsibilities to support the Vice President/Senior Vice President in a challenging and fast-paced work environment. Perform duties of a highly responsible and confidential nature. Work independently under general guidance.

Responsibilities

• communication and coordination with all levels of internal and external customers, receiving and screening calls, correspondence and/or visitors, making travel and meeting arrangements, preparing correspondence, complex documents and reports.
• May oversee and guide the work of others.

Minimum Education

Bachelor's Degree (Required)

Or Relevant experience beyond the minimum required work experience may substitute for the educational requirement on a 1-to-1 ratio (i.e. one year of relevant work experience equals one year of required education)

Minimum Work Experience

4 years Related administrative/clerical experience, preferably in a challenging and fast-paced environment (Required)

Experience should demonstrate proven ability to analyze and interpret data, prepare complex reports, ensure compliance with policies/procedures, track budgets and timelines, coordinate scheduling of large, multi-disciplinary meetings, and organize files and correspondence (required)

Required Skills/Knowledge

• Familiarity with organizational and departmental structures, policies and practices
• Strong oral and written communications skills necessary to interact diplomatically and tactfully with diverse groups of people
• Ability to interact with all levels of internal and external customers with highest level of professionalism in a fast paced and confidential environment
• Proficiency with MS Office and other computer applications as required
• Ability to consider multiple variables to determine proper course of action.
• Exercise good judgment in handling sensitive and confidential information and situations.

Functional Accountabilities

• Responsible for scheduling appointments and arranging meetings, conferences and travel.
• Ensure the executive’s knowledge of schedule 24 hours in advance.
• May create meeting agenda, sit in meetings and take minutes.
• Organize and maintain files of the executive’s correspondence and records, following up on pending matters with limited direction and providing feedback in a timely manner.
• Facilitate and expedite workflow within the executive’s scope of oversight; initiate follow‑up action as needed.
• Research information requests under some general guidance.
• Under the instruction of the executive, may compile data elements into reports as needed.
• May perform some Office Manager duties; may oversee and guide the workflow of lower‑level staff; prioritize and coordinate project(s) and follow through on issues in a timely manner.

Communications

• Serve as a liaison to other executives, assistants, internal and external customers.
• Communicate and/or coordinate the executive’s instructions and desires with various individuals and/or departments/divisions.
• Furnish and obtain information from others as needed.
• Receive and screen calls, correspondence, and/or visitors for the executive; answers routine inquiries and furnishes information to save the executive’s time.

Office Technology

• Prepare routine documents (e.g. letters and memos) using Word, Excel or PowerPoint.
• May prepare complex documents requiring the integration of multiple office technology and software applications.
• Utilize various software and/or learn new computer applications to meet unique work needs and improve productivity.
• May serve as a resource to others on a variety of subjects including office equipment, software applications, and information processing procedures.

Safety

• Speak up when team members appear to exhibit unsafe behavior or performance
• Continuously validate and verify information needed for decision making or documentation
• Stop in the face of uncertainty and takes time to resolve the situation
• Demonstrate accurate, clear and timely verbal and written communication
• Actively promote safety for patients, families, visitors and co-workers
• Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance

Benefits

• Comprehensive health coverage, including medical, prescription, infertility, and transgender health services.
• Generous paid time off, including vacation accrual from day one, sick leave, holidays, and a personal day.
• Financial wellness support, including a 401(k) plan and healthcare and dependent care spending accounts.
• Employer-paid life, AD&D, and long-term disability coverage, with optional supplemental plans.
• Additional perks, including tuition assistance, fitness resources, employee assistance, commuter benefits, and more.

Why Join Us

• Nationally Recognized Excellence - Consistently ranked among the Top 10 Children’s Hospitals in the nation by U.S. News & World Report.
• Leading Pediatric Care - One of the largest and most comprehensive children’s hospitals in the country, offering nationally ranked specialties and cutting-edge treatments.
• Innovation & Research - A premier academic medical center with a strong commitment to pediatric research, education and advancing the future of child health.
• Mission-Driven Culture - Dedicated to providing family-centered care while fostering a collaborative, supportive environment for clinical teams.

Childrens National Hospital is an equal opportunity employer that evaluates qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender, identity, or other characteristics protected by law.

"Know Your Rights" poster is available here: and the pay transparency policy is available here: Know Your RightsPay Transparency Nondiscrimination Poster.

Children's National Hospital is committed to providing a fair and competitive total rewards package to each of our employees. The disclosed salary range includes the minimum and maximum rates within which Children’s National believes an individual’s base pay rate will fall for this position. It is not typical for an individual to be hired at or near the maximum of the pay range. The exact pay rate for this position will be based on a variety of factors in alignment with the Children’s National compensation philosophy. These factors are legitimate and non-discriminatory including, but not limited to, the current market conditions; organizational needs; the individual’s combination of prior work experience, level of education, knowledge, skills, and other qualifications.

Please note that it is the policy of Children's National Hospital to ensure a drug-free work environment: a workplace free from the illegal use, possession or distribution of controlled substances (as defined in the Controlled Substances Act), or the misuse of legal substances, by all staff (management, employees and contractors). Though recreational and medical marijuana are now legal in the District of Columbia, Children’s National and its affiliates maintain the right, in accordance with our policy, to enforce a drug-free workplace, including prohibiting recreational or prescribed marijuana.