Executive Assistant (Insurance Tech)

EvolutionIQ; New York (NY); On-site; USD 120,000 - 150,000; Full time

Benefits offered by this job

Competitive base salary

Annual bonus

Medical, dental, vision

Disability and life insurance

401k matching

Paid time off

Parental leave

Catered lunches

Pet-friendly office

Technology stipend

Job summary

EvolutionIQ, a CCC Intelligent Solutions company, is hiring an Executive Assistant to support our Co-CEO & Co-Founder. The role focuses on strategic partnership, complex calendar and travel management, and coordinating cross-functional priorities in a fast-paced tech environment.

The ideal candidate demonstrates a proactive, white-glove approach, strong judgment, and the ability to anticipate leadership needs while maintaining confidentiality and professionalism.

Qualifications

• 4+ years proven experience as an Executive Assistant supporting C-suite leaders or founders within a fast-paced startup or high-growth tech environment.
• Forward-looking mindset with proactive problem-solving.
• Self-starter who anticipates needs and acts quickly.
• Detail-oriented with strong organizational and prioritization skills.
• Discretion, integrity and confidentiality in handling sensitive information.
• Excellent written and verbal communication with a professional demeanor.
• Collaborative team player who partners across leadership, People and Finance teams.
• Pet-friendly office experience is a plus.

Responsibilities

• Own complex calendar management for C-suite leaders, prioritizing requests and protecting focus time.
• Coordinate domestic and international travel with detailed itineraries.
• Manage monthly expenses, invoicing, and leadership reporting.
• Prepare leaders for meetings and board reviews with briefing materials.
• Handle external correspondence with professionalism and discretion.
• Lead ad hoc executive projects and coordinate offsites or board events.
• Align leadership schedules with company-wide initiatives and hiring needs.
• Own Town Hall logistics, weekly sales recaps, and meeting notes.

Skills

Executive support

Calendar management

Travel planning

Professional communication

Discretion and confidentiality

Cross-functional collaboration

Strategic partnering

Attention to detail

Tools

Office suite

Job description

About Us:

EvolutionIQ’s mission is to deliver state of the art technology that helps insurance claims teams make claims handling more accurate, fair, and efficient, so that more people impacted by injury or illness can continue their lives with dignity and stability. As part of CCC Intelligent Solutions, a publicly traded (NASDAQ:CCC) technology company serving the P&C insurance industry, we combine EIQ's AI-native product development with CCC's 40 years of proprietary data and deep carrier relationships. We are currently experiencing massive growth and to accomplish our goals, we are hiring world-class talent who want to help build and scale internally, and transform the insurance space. Our team is our #1 priority, and we have been named one of Inc.’s Best Workplaces 3 years in a row and Built In’s Best Places to work in 2025 and 2026!

Your Impact:

The Executive Assistant will play a critical role as a strategic partner to our Co-CEO & Co-Founder. In this role, you will act as a force multiplier, managing complex schedules, anticipating leadership needs, and streamlining operations to maximize our Co-CEO’s time and impact. The ideal candidate is highly proactive, possesses impeccable judgment, and thrives behind the scenes in a fast-paced tech environment.

This is not a passive, reactive administrative role. The ideal candidate functions as the CEO’s strategic partner, operational anchor, and trusted gatekeeper. You don't just manage the day; you look weeks and months ahead to anticipate bottlenecks, spot potential issues, and engineer solutions before they ever reach the CEO’s desk. If you bring a white-glove approach to executive support, excel at project coordination, and maintain total discretion, we would love to speak with you.

About You

• Experienced Partner: 4+ years proven experience as an Executive Assistant supporting C-suite leaders or founders within a fast-paced startup or high-growth tech environment.
• The "Forward-Looking" Mindset: A proven track record of anticipating needs. You don't wait for instructions; you see a gap and fill it.
• Proactive Self-Starter: Highly resourceful with strong time-management skills and a supernatural ability to anticipate needs, act quickly, and stay steps ahead.
• Detail & Execution Focused: Exceptionally detail-oriented with masterful organizational and prioritization skills; able to juggle competing priorities seamlessly.
• Adaptable & Composed: Comfortable navigating ambiguity and thinking quickly on your feet while maintaining sound judgment and confidentiality.
• Master Communicator: Possesses excellent written and verbal communication skills, with a white-glove, professional approach to interfacing with internal and external stakeholders (investors, clients, board members).
• Relationship-Driven: Skilled at asking thoughtful questions to deeply understand each executive’s specific preferences, working style, and pain points to deliver highly tailored support.
• Collaborative: A team player who partners effectively across the leadership team, People team, and external partners.
• Pet friendly: Enjoy being around dogs and are happy to help support a dog-friendly office environment (including our Co-CEO’s dog).

In This Role You Will

• Calendar & Schedule Management: Own complex calendar management for C-suite leaders, strategically prioritizing requests, resolving conflicts, and protecting executives’ focus time.
• Travel & Logistics: End-to-end coordination of complex domestic and international travel itineraries, including flights, lodging, ground transportation, and detailed agendas.
• Expense & Admin Management: Take full ownership of monthly expense tracking, reconciliation, invoice processing, and associated administrative reporting for leadership.
• Meeting Strategy & Support: Prepare leaders for daily meetings, presentations, and board reviews by gathering briefing materials, tracking action items, and ensuring seamless execution.
• External Communication: Manage external correspondence with high professionalism and discretion.
• Special Executive Projects: Partner with leadership on ad hoc projects, which may include coordinating executive leadership offsites, board dinners, or high-priority team logistics.
• Cross-Functional Collaboration: Partner closely with the People and Finance teams to align leadership schedules with company-wide initiatives, internal milestones, and strategic hiring needs.
• Company Meeting Prep & Follow Up: Own company Town Hall logistics, send weekly sales recaps, sit in on internal meetings, take notes, keep team informed.

Work-life, Culture & Perks

• Compensation: Competitive base salary range is $120-150K, with flexibility depending on a candidate’s background and experience. An annual bonus plan is also included in our compensation package.
• Well-Being: Medical, dental, vision, short & long-term disability, life insurance and AD&D, and 401k matching. Additional family, wellness, and pet benefits.
• Home & Family: Paid time off and sick leave, 100% paid parental leave (16 weeks for primary caregivers and 12 weeks for secondary caregivers). We offer a flexible schedule for new parents returning to work.
• Office Life: Catered lunches, happy hours, pet-friendly spaces, and monthly technology stipend. This person is expected to be in the office 4 days/week (typically Monday-Thursday).
• Growth & Training: $1,000/year for each employee for professional development, as well as opportunities for tuition reimbursement. Opportunity take on more integrated business responsibilities with good performance.
• Sponsorship: We are open to sponsoring candidates currently in the U.S. who need to transfer their active visa. Please check with our Recruiting team if your visa is applicable for transfer.

EvolutionIQ appreciates your interest in our company as a place of employment. EvolutionIQ is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.