Executive Assistant III

Inovalon; Bowie (MD); Hybrid; USD 76,000 - 114,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Disability insurance

401k

Paid time off

Job summary

Inovalon is seeking a highly qualified Executive Assistant to support senior executives at our Bowie, Maryland headquarters. This hybrid role requires coordinating complex calendars, travel, and communications, while handling confidential information with discretion.

The ideal candidate brings 8+ years of EA experience and a mastery of Microsoft Office and presentation creation. You will partner with leadership to prepare board-ready materials, manage budgets, and ensure operational excellence

Qualifications

• Minimum eight (8) years’ progressive executive assistant experience supporting senior executives.

Responsibilities

• Support senior level Executives with calendar, calls, meetings, document management, travel arrangements, and related support.

Skills

Executive support

Calendar management

Meeting coordination

MS Office

Outlook

Notes / minutes

Travel arrangements

Confidentiality

Project coordination

Communication

Education

Associates or Bachelor's degree or equivalent

Administrative professional certification

Tools

Microsoft Office

Microsoft Outlook

Teams

Job description

Inovalon was founded in 1998 on the belief that technology, and data specifically, would empower the transformation of the entire healthcare ecosystem for the better, improving both outcomes and economics. At Inovalon, we believe that when our customers are successful in their missions, healthcare improves. Therefore, we focus on empowering them with data-driven solutions. And the momentum is building. Together, as ONE Inovalon, we are a united force delivering solutions that address healthcare’s greatest needs. Through our mission-based culture of inclusion and innovation, our organization brings value not just to our customers, but to the millions of patients and members they serve.

Location: This hybrid role is based at our corporate headquarters in Bowie, Maryland. The current onsite expectation is two days per week (Tuesdays and Wednesdays), with additional in-office presence as needed based on business needs.

Overview

Inovalon is seeking a very highly qualified Executive Assistant to support senior members of our executive leadership team. The ideal professional will be able to perform specialized and/or technical administrative work and coordinate and perform a full range of advanced level, confidential and complex administrative duties for Inovalon’s leaders as they create a footprint in the industry through hard work, high energy, and innovative thinking. Inovalon is a leading technology company that combines advanced cloud-based data analytics and data-driven intervention platforms to achieve meaningful insight and impact in clinical and quality outcomes, utilization, and financial performance across the healthcare landscape. Inovalon's unique achievement of value is delivered through the effective progression of Turning Data into Insight, and Insight into Action.

Duties and Responsibilities

• Support senior level Executives and/or executive management teams with regard to handling telephone calls, maintaining complex calendars and meeting coordination and support, document management, communications, travel arrangements, and other such support;
• Prepare high-level complex presentations for the executive team and protect confidential information that relates to the strategy of the company, Board of Directors, shareholders, investors, and the department;
• Provide support and assists with key budgetary responsibilities including monitoring and reconciling, may authorize expenditures with certain limits;
• Communicate and interpret, convey highly complex information to others and take steps to ensure understanding and shares information in a clear and concise manner;
• Tailor communication to different audiences effectively and provides guidance to others;
• May assist in establishing policies and procedures for the department and senior executive level administrative activities;
• Maintain compliance with Inovalon’s policies, procedures and mission statement;
• Adhere to all confidentiality and HIPAA requirements as outlined within Inovalon’s Operating Policies and Procedures in all ways and at all times with respect to any aspect of the data handled or services rendered in the undertaking of the position;
• and Fulfill those responsibilities and/or duties that may be reasonably provided by Inovalon for the purpose of achieving operational and financial success of the Employer.

Job Requirements

• Minimum eight (8) years’ progressive executive assistant experience support to senior executive/C Suite level;
• Robust calendar management skills including the ability to schedule moderately complex executive meetings utilizing Microsoft Outlook and internal software;
• Excellent organizational, time management, and written/oral communication skills;
• Demonstrated experience attending senior level meetings, taking notes and/or minutes, interpreting, drafting and distributing (pending approval) correspondence;
• Advanced knowledge and proficiency in Microsoft Office suite including Word, Excel, PowerPoint, and Teams;
• Self-motivated and able to work with minimal supervision with strong organizational, prioritization initiative skills and ability to multi-task;
• Thorough knowledge of administrative practices and procedures and general protocol;
• Ability to effectively communicate, present information and respond to managers, employees, customers, and clients in an intelligent, clear and concise, professional and grammatically correct manner;
• Ability to anticipate potential problems and proactively troubleshoot to resolve issues;
• Ability to build collaborative relationships, and understand and educate internal and external customers;
• Ability to handle the highest level of confidential information;
• Effective project management skills with good attention to detail;
• Professional, energetic, dependable, takes pride in their work;
• Excellent customer service and telephone skills;
• and Proven ability to work effectively under pressure in a fast-paced environment and meet deadlines.

Education

Associates or Bachelor’s degree in related field or an equivalent combination of education and work experience required; and Administrative Professional certification a plus.

Physical Demands and Work Environment

Sedentary work (i.e., sitting for long periods of time) exerting up to 35 pounds of force occasionally and/or negligible amount of force; Occasionally to lift, carry, push, pull or otherwise move objects and repetitive motions; Subject to inside environmental conditions; and Travel for this position will include less than 5% locally usually for training purposes.

Benefits

• health insurance
• life insurance
• company-paid disability
• 401k
• 18+ days of paid time off
• and more

Base Compensation Range $36.92 — $55.28 USD

Immigration Sponsorship

This position is not eligible for immigration sponsorship (e.g. H-1B, TN, or E-3). Applicants must be authorized to work in the United States as a condition of employment. (This is only applicable for US-based positions)

Equal Opportunity / Diversity Statement

By embracing inclusion , we enhance our work environment and drive business success.

Inovalon strives to provide equal opportunit ies to the communities where we operate and to our clients and everyone whom we serve.

We understand that by fostering this type of culture, and welcoming different perspectives, we generate innovation and growth.

Inovalon is proud to be an equal opportunity workplace .

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or v eteran status.

We also consider qualified applicants regardless of criminal histories, consistent with legal requirement.

To review the legal requirements, including all labor law posters, please visit this link To review the California Consumer Privacy Statement: Disclosures for California Residents, please visit this link