Executive Assistant II - CIO

Delta Dental of California; San Francisco (CA); In loco; USD 64.000 - 135.000; Tempo pieno

Vantaggi offerti da questo lavoro

Competitive pay package

401(k) with meaningful matching

Medical and pharmacy benefits

100% employer-paid dental and vision

Paid time off and holidays

Tuition reimbursement and career dev

Wellbeing program and family support

Volunteer opportunities

Employee discount program

Descrizione del lavoro

Delta Dental of California seeks an Executive Assistant II to provide high-level support to the Chief Information Officer. You will manage complex calendars, coordinate travel, draft communications, and handle confidential materials with discretion.

The role requires 6+ years of executive support, strong communication skills, and proficiency with Microsoft Office and AI tools. You will bridge internal teams, assist with special projects, and drive process improvements while mentoring junior

Competenze

• 6+ years of experience supporting an executive level.
• Bachelor's degree preferred.
• Experience coordinating director+ meetings and leadership events.
• Proficient in Microsoft Office and capable with AI tools.
• Excellent written, verbal and interpersonal skills.
• Ability to maintain confidentiality and manage multiple priorities.

Mansioni

• Provides day-to-day administrative support including calendar maintenance, meeting scheduling and travel.
• Prepares correspondence, forms, reports, and presentation materials; handles confidential matters.
• Serves as a communications bridge between departments and executive leadership.
• Tracks action items for the President/EVP and ensures follow-through.
• Manages high-profile internal and external events as needed.
• Researches and prioritizes incoming issues for the Executive and determines appropriate action.
• Manages multiple projects simultaneously and adapts to shifting priorities.
• Supports EVP/President on special projects and process-improvement initiatives.
• Mentors Executive Assistant I and provides guidance to the team.
• Performs other duties as assigned.

Conoscenze

Executive support

Calendar management

Communication

Discretion/confidentiality

Project coordination

Mentorship

Formazione

Bachelor's degree preferred

Strumenti

Microsoft Office

Copilot / AI tools

Descrizione del lavoro

The Executive Assistant II will be responsible for providing high-level administrative support for the Chief Information Officer. The role will perform diversified and confidential duties that may be administrative or project-based in nature. Work requires broad and comprehensive experience and skills, and a thorough knowledge of organization policies and practices.

• Provides day-to-day administrative support for items such as managing incoming mail, calendar maintenance, meeting scheduling, meeting agendas, travel.
• Prepares or coordinates the preparation of correspondence, forms, reports, presentation materials and other written communications as required. Completes forms and reports on sensitive and confidential matters and assists with maintenance of executive files, confidentiality agreement files, corporate legal files, and corporate board minute books.
• Provides a bridge for smooth communication between internal departments; demonstrating leadership to maintain credibility, trust and support with senior leadership staff. Communicates on EVP or Presidents behalf both internally and externally.
• Tracks and coordinates with staff to ensure completion of all action items for the President or EVP.
• Proactively manages assigned high profile internal and external events as needed.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Executive, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Prioritizes and manages multiple projects simultaneously, and addresses issues in a timely manner.
• Coordinates or participates in special projects requested by the EVP and/or President, including People Organization projects and initiatives as needed.
• Facilitates multiple projects, prioritizing competing demands and taking initiative to adjust based on EVP or Presidents priorities.
• Continuosly monitors for process improvement opportunities; makes recommendations to leadership and takes action to implement plans for improvement.
• Provides support, guidance and mentorship to Executive Assistant I's as needed.
• Provides support to team and leaders
• Assists with daily activities and special projects
• This list is not all-inclusive and you are expected to perform other duties as requested or assigned.

• 6+ years of experience supporting the executive level; Bachelor's degree preferred.
• Experience supporting an executive or similarly-leveled position in an administrative support capacity required.
• Experience coordinating director+ meetings, leadership onsites, all-hands, and other asssociated technology events.
• Technical proficiency and ability to leverage AI tools (e.g., Copilot) to improve efficiency; skilled in presentations preparation, meeting technology, and communications.
• Excellent written, verbal and interpersonal skills.
• Proficient in Microsoft Office applications.
• Professional approach, good judgment, creative problem-solver.
• Strong critical thinking, problem-solving, and analytical skills.
• Ability to maintain confidentiality in a variety of matters.
• Time management with an ability to prioritize tasks; able to multi-task and to manage priorities and workflow.
• Ability to accurately prepare and maintain records, files, and reports.

Base Pay Information

The national base pay range at the end is a good-faith estimate of what Delta Dental may pay for new hires. Actual pay may vary based on Delta Dental's assessment of the candidate's knowledge, skills, abilities (KSAs), related experience, education, certifications and ability to meet required minimum job qualifications. Other factors impacting pay include prevailing wages in the work location and internal equity. $64,357 - $134,845

Behind the smile! We are dedicated to safeguarding the health and financial stability of our employees and their loved ones. This commitment extends beyond the workplace to foster personal growth and holistic wellbeing. Our life-changing rewards package includes:

• Competitive base and incentive pay
• 401(k) with robust matching and non-matching contributions
• Rich medical & pharmacy benefits
• 100% employer-paid dental and vision benefits
• Holistic wellbeing program with deep financial incentives
• Generous paid time off plus 12 paid holidays and your birthday off
• Culture of growth and learning: career development; tuition reimbursement; recognition program
• Family support: adoption assistance, fertility treatment, child, elder & pet care assistance
• Social responsibility and volunteer opportunities
• Employee discount program

Fair Chance Ordinances and Criminal Background Considerations

This position requires that the applicant undergo a background check. Qualified applicants with arrest or conviction records will be considered for employment in accordance with any applicable federal, state or local laws, including, but not limited to, the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance, the City of Los Angeles Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and/or New York Corrections Law Article 23-A.

Important Work Authorization Information

Please note, Delta Dental will not sponsor applicants for work visas for this position.

Remote