Executive Assistant II, Alexa Experiences & Services, Alexa

Amazon Inc.; Factoria (WA); On-site; USD 83,000 - 130,000; Full time

Job summary

Amazon.com Services LLC in Seattle is seeking an Executive Assistant II to support Directors. The role requires meticulous calendar management, travel coordination, and handling confidential information with discretion.

You will act as gatekeeper, coordinate meetings and events, manage expense reports, and partner with leaders across teams to maintain smooth, proactive operations in a fast-paced environment.

Qualifications

• 5+ years of executive assistant experience.
• Experience with executive level calendar management.
• Experience with domestic or international travel coordination.
• Experience handling administrative details independently, while exercising good judgment.

Responsibilities

• Manage an active and fluid calendar; schedule, coordinate and plan internal meetings, agendas and appointments.
• Plan detailed domestic and international travel.
• Manage expense report coordination and submission.
• Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events).
• Serve as the gatekeeper to the executive office, screening and prioritizing requests with professional service.
• Communicate on behalf of the senior executive with leadership and stakeholders.
• Help develop and maintain new org mechanisms.
• Train other administrative staff on policies and best practices.

Skills

Executive support

Calendar management

Travel coordination

Discretion

Scheduling

Tools

Microsoft Office

Job description

Job ID: 10574004 | Amazon.com Services LLC

The Alexa organization is seeking a highly organized, proactive and driven Executive Assistant to support Directors in Seattle, WA. Five days a week in the office is required. The Executive Assistant II (EA) will be responsible for handling confidential information and maintaining professionalism in dealing with senior executives across the company. Role responsibilities include managing multiple complex calendars, planning and organizing events of all sizes, and coordinating domestic and international travel. This candidate will help build a positive team environment and establish working relationships inside and outside of the group. The EA must be creative, organized, detail-oriented, exercise good judgment, have strong written, verbal and administrative skills. The EA must be able to work in a dynamic, complex work environment and balance multiple priorities. They will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure to handle a wide variety of tasks, assignments and confidential matters with discretion. The EA must demonstrate a strong bias for action by handling administrative matters expeditiously, proactively and professionally to ensure successful completion of assigned projects and tasks.

Key Job Responsibilities

• Manage an active and fluid calendar; must show meticulous attention to detail in scheduling, coordinating and planning internal meetings, agendas and appointments
• Planning detailed domestic and international travel
• Manage expense report coordination and submission
• Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events)
• Serving as the "gatekeeper" to the executive office, screening and prioritizing appointments/meeting requests while always providing polite and professional service
• Communicating on behalf of the senior executive directly with the leadership team and other stakeholders across the organization
• Help to develop & maintain new org mechanisms
• Training other administrative staff on company policies and best practices

A day in the life: This exciting role requires attention to detail, the ability to meet tight deadlines, great organizational skills, and the ability to juggle multiple critical requests.

A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior leaders and engineers inside the company is important, as is a good sense of humor.

The successful candidate will possess the ability to complete complex tasks and projects quickly with minimal guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action with ambiguity and show grace under pressure.

Basic Qualifications

• Experience with Microsoft Office products and applications
• 5+ years of executive assistant experience
• Experience with executive level calendar management
• Experience with domestic or international travel coordination
• Experience handling administrative details independently, while exercising good judgment in keeping team members adequately informed

Preferred Qualifications

• 7+ years of executive assistant experience
• Experience leading process improvements
• Experience in a fast-paced, high-tech company
• Experience designing processes to maximize efficiency
• Experience working with large global teams

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits.

USA, WA, Bellevue - 82,700.00 - 129,800.00 USD annually
USA, WA, Seattle - 82,700.00 - 129,800.00 USD annually