Executive Assistant II

Datadog, Inc.; United States; Hybrid; USD 85,000 - 110,000; Full time

Job summary

Datadog, Inc. is seeking an Executive Assistant to provide exemplary support for high-level executives in our APJ offices and across the organization. This role requires meticulous calendar management, travel coordination, and strong confidentiality, with a hybrid work model to support work-life harmony.

The position reports to the Manager, Executive Support and emphasizes collaboration with leadership, stakeholders, and cross-functional teams in a fast-paced environment.

Qualifications

• 5 years of executive support experience, including at least 3 years with multiple senior leaders.
• Tech-savvy with a strong interest in using technology to improve efficiency.
• Proficient in Google Suite.
• Ability to maintain confidentiality on sensitive information.
• Excellent communication, organization, and time-management skills.

Responsibilities

• Maintain executive calendars, coordinate meetings, arrange calls, dinners, events.
• Act as gatekeeper between executives and stakeholders.
• Collaborate with executive stakeholders to understand business priorities.
• Maintain executives’ expense reports.
• Coordinate travel arrangements - air/ground transportation (domestic and international).
• Inbox management and daily email review.
• Support quarterly all-hands calls, decks, and sales reviews.
• Attend weekly leadership meetings and record action items.
• Arrange translation services as needed.
• Perform administrative duties and manage confidential documents.
• Collaborate with Executive Support Team on new hires, events, office functions, etc.

Skills

Executive support

Calendar management

Travel coordination

Gatekeeper between executives

Google Suite

Tools

Google Workspace

Job description

At Datadog, Business Operations run the day-to-day operations for Datadog and help to keep our employees safe, happy and productive, which means every day is different. Business Operations work closely with leadership and employees to ensure that Datadog keeps scaling smoothly and remains a great place to work.

Datadog is looking for an Executive Assistant who thrives in a fast-paced, dynamic work environment to provide exemplary support for various high level executives located in our Tokyo Office and across other APJ offices.

This highly visible and professional position requires diligent attention to detail, impeccable time management skills, and an ability to multitask. This role reports directly to the Manager, Executive Support.

At Datadog, we place value in our office culture - the relationships and collaboration it builds and the creativity it brings to the table. We operate as a hybrid workplace to ensure our Datadogs can create a work-life harmony that best fits them.

What You’ll Do:

• Maintain executive calendars, coordinate internal and external meetings, arrange calls, dinners, events, etc.
• Act as gatekeeper between executives and their stakeholders
• Collaborate with your executives stakeholders and understanding priorities within the business
• Maintain executives expense reports
• Coordinate travel arrangements - air/ground transportation (domestic and international)
• Inbox management (review and monitor emails on a daily basis)
• Manage/Support Quarterly All Hands Calls/Decks and Sales Reviews
• Attend weekly leadership meetings and record action items
• Arrange translation services
• Perform a wide variety of administrative and support duties on behalf of executives including managing time sensitive and confidential documents
• Work with the Executive Support Team on projects related to new hires, events, office functions, socials, offsite meetings, etc.

Who You Are:

• 5 years of executive support experience including at least 3 years supporting multiple high-level leaders
• Tech-savvy with a strong interest in using technology to improve work efficiency
• Proficient in Google Suite
• Someone with high integrity who can maintain complete confidentiality on all business matters
• Even-tempered, kind and respectful; able to remain calm under pressure
• Able to communicate clearly and concisely in, both verbally and in writing
• Detailed-oriented with strong organizational and time-management skills
• A great multitasker and team player
• Comfortable working in a fast-paced, hyper-growth environment

Datadog values people from all walks of life. We understand not everyone will meet all the above qualifications on day one. That's okay. If you're passionate about technology and want to grow your skills, we encourage you to apply.

Benefits and Growth:

• Generous and competitive benefits package
• New hire stock equity (RSUs) and employee stock purchase plan
• Continuous career development and pathing opportunities
• Product training to develop an in-depth understanding of our product and space
• Best in breed onboarding
• Internal mentor and buddy program cross-departmentally
• Friendly and inclusive workplace culture

Benefits and Growth listed above may vary based on the country of your employment and the nature of your employment with Datadog.

#LI-Hybrid

About Datadog:

Datadog is the leading observability and security platform for the AI era, providing businesses with unified visibility across the technology stack to manage complexity at scale. It brings applications, infrastructure, data, models, and security into one place, using AI to detect and resolve issues before they impact customers. Trusted globally by Fortune 500 companies and high-growth AI leaders, Datadog enables businesses to move faster with clarity and confidence. Learn more about #DatadogLife on Instagram, LinkedIn, and Datadog Learning Center.

Equal Opportunity at Datadog:

Datadog is proud to offer equal employment opportunity to everyone regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, veteran status, and other characteristics protected by law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Here are our Candidate Legal Notices for your reference.

Datadog endeavors to make our Careers Page accessible to all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please complete this form. This form is for accommodation requests only and cannot be used to inquire about the status of applications.

Privacy and AI Guidelines:

Any information you submit to Datadog as part of your application will be processed in accordance with Datadog’s Applicant and Candidate Privacy Notice. For information on our AI policy, please visit Interviewing at Datadog AI Guidelines.