Executive Assistant I, Amazon Ads - Demand Product

Amazon Inc.; Omaha (NE); On-site; USD 66,000 - 107,000; Full time

Job summary

Amazon Ads is seeking an Executive Assistant I to support Directors in the Demand Product organization. You will manage calendars, travel, and events for leaders overseeing 100+ staff and collaborate with a global EA team.

The role requires discretion, strong communication, and organizational skills, plus a penchant for problem solving and teamwork across onsite operations.

Qualifications

• 3+ years of professional or military experience.
• Experience with executive level calendar management.
• Experience with domestic or international travel coordination.
• Experience with Microsoft Office products and applications.

Responsibilities

• Managing complex calendar requests, meeting invites and conference room logistics.
• Planning international and domestic travel.
• Processing expense reports.
• Managing large event logistics (in-person and virtually).
• Space planning for the team, coordination and execution of office moves.
• Boosting morale, recognizing efforts and encouraging others.
• Attending key meetings, tracking deliverables, and following up on actions.
• Driving team mechanisms like agendas and weekly reviews.

Skills

Calendar management

Travel coordination

Expense reports

Event logistics

Space planning

Team morale

Meetings coordination

Problem solving

Tools

Microsoft Office

Job description

Executive Assistant I, Amazon Ads - Demand Product

Job ID: 10583496 | Amazon.com Services LLC

The Amazon Advertising team is seeking a passionate and driven Executive Assistant to support multiple Directors in the Amazon Demand Side Platform organization.

This role will support at least two leader who oversee a teams of 100+ employees in total. This position will serve as part of a close-knit EA team supporting the broader Advertising organization of 16000+ employees worldwide.

This role requires strong planning, time management, and organizational skills. You will have a strong sense of ownership, bias for action, and be customer service-oriented. This position requires high levels of integrity and discretion in handling confidential information and professionalism in dealing with senior executives. You will have exceptional written and verbal communication skills, will be tech-savvy, resourceful, and a creative problem solver. You will also act as the unifier of the team through team socials, events, and programs. Additionally, you will also partner with onsite operational teams to support the Amazon Ads locations and play a major role in the team's overall site strategy. This position requires the capacity to work successfully in a team environment, and build effective working relationships.

This role requires five (5) days a week in office.

Key job responsibilities

• Managing complex calendar requests, meeting invites and conference room logistics
• Planning international and domestic travel
• Processing expense reports
• Managing large event logistics (in-person and virtually), including catering, preparing agendas and materials to ensure the meetings are productive (e.g. Town Hall, onsite business meetings)
• Space planning for the team, coordination and execution of office moves
• Boosting morale, recognizing efforts, having fun at work, and encouraging others to do the same
• Attending key meetings, tracking and helping drive completion of key deliverables, and following up on pending action items
• Driving team mechanisms (e.g., staff meeting agendas, weekly business reviews, team-building events, launch events and team recognition)
• Identifying internal and external approaches to solve problems in a creative way

A day in the life

Every day is different, but a typical day will involve managing a high volume of email, working with other Executive Assistants to schedule complex meetings, and partnering closely with executives and their business partners on projects and initiatives.

Basic Qualifications

• 3+ years of professional or military experience
• Experience with executive level calendar management
• Experience with domestic or international travel coordination
• Experience with Microsoft Office products and applications

Preferred Qualifications

• Experience in a fast-paced, high-tech company
• Experience managing multiple calendars

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits.

Preferred Qualifications

• Experience in a fast-paced, high-tech company
• Experience managing multiple calendars

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits.

USA, NY, New York - 66,300.00 - 107,100.00 USD annually

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status. Veterans, military spouses, and people with disabilities are encouraged to apply.