Executive Assistant I

Health & Human Services; North Carolina; Hybrid; USD 45,000 - 80,000; Full time

Benefits offered by this job

Hybrid work option

Job summary

The North Carolina Department of Health and Human Services (DHHS) Office of Rural Health is seeking an Executive Assistant I to support leadership and staff, coordinating travel, calendars, and purchases in a fast-paced environment. The role provides essential administrative functions that enable program operations and effective communication with internal and external partners.

Candidates should have strong experience in high-volume office settings, proficiency with Microsoft Office tools, and

Qualifications

• Experience providing comprehensive administrative support to leadership, boards, and partners.
• Proficient in Microsoft Office tools to manage calendars, documents, and communications.
• Ability to balance competing priorities in a fast-paced office environment.
• Experience with purchasing, reconciliation, and documentation processes.

Responsibilities

• Coordinate travel-related activities and purchases for all Office of Rural Health programs and staff.
• Provide general administrative support across program areas to ensure effective daily operations.
• Manage multiple Outlook calendars to support leadership and program scheduling needs.
• Schedule meetings, send updates, track attendance, prepare minutes, and support boards and collaborative partners.
• Arrange logistics for travel and meals and prepare corresponding forms and documentation.
• Review and edit written materials for accuracy, clarity, grammar, punctuation, and proper formatting.

Skills

Administrative support

Calendar management

Communication

Data reporting

Outlook

Word

Excel

PowerPoint

Access

Tools

Outlook

Word

Excel

PowerPoint

Access

Job description

Agency Dept of Health and Human Services Division Rural Health Job Classification Title Executive Assistant I (S) Position Number 60038272 Grade NC11

About Us

The North Carolina Department of Health and Human Services (DHHS) is one of the largest, most complex agencies in the state, and has approximately 17,000 employees. It is responsible for ensuring the health, safety, and well‑being of all North Carolinians, providing human service needs for special populations including individuals who are deaf, blind, developmentally disabled, and mentally ill, and helping poor North Carolinians achieve economic independence.

Description of Work

The Executive Assistant I provides primary administrative support to leadership and staff within the Office of Rural Health, focusing on coordinating travel‑related activities and purchases for all program areas. The role manages multiple Outlook calendars and delivers general administrative support in a fast‑paced, high‑volume office environment. Work includes performing a wide range of administrative tasks with accuracy and professionalism while managing competing priorities. The position supports daily operations through consistent communication with internal and external partners and ensures efficient workflow across Office of Rural Health programs. The role contributes to effective program operations by executing well‑organized administrative processes and maintaining reliable administrative support.

Key Duties

• Coordinate travel‑related activities and purchases for all Office of Rural Health programs and staff.
• Provide general administrative support across program areas to ensure effective daily operations.
• Manage multiple Outlook calendars to support leadership and program scheduling needs.
• Execute administrative tasks in a fast‑paced, high‑volume office while balancing competing priorities.
• Schedule meetings, send updates, track attendance, prepare minutes, and support boards and collaborative partners.
• Arrange logistics for travel and meals and prepare corresponding forms and documentation.
• Review and edit written materials for accuracy, clarity, grammar, punctuation, and proper formatting.
• Perform purchasing and reconciliation duties according to established office processes.
• Communicate professionally and accurately with internal and external partners, both orally and in writing.
• Compile, summarize, and tabulate data, including conducting queries and generating reports using Excel, Access, or similar tools.

Salary

Grade Range: $45,431.00 - $79,504.00

Recruitment Range: $45,431.00 - $51,428.00

Eligibility and Preference

Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement. The Knowledge, Skills, and Abilities (KSAs)/ Management Preferences are not required. Applicants who possess the following skills are preferred:

• Demonstrated experience providing comprehensive administrative support to leadership, boards, and collaborative partners, including scheduling meetings, preparing minutes, coordinating travel logistics, and managing related documentation.
• Strong proficiency using Microsoft Office tools—specifically Outlook, Word, Excel, and PowerPoint—to manage calendars, develop documents, and support high‑volume office operations.
• Documented success performing office support practices in a fast‑paced environment, including reviewing and editing written materials for accuracy, formatting, grammar, punctuation, and sentence structure.
• Proven skill completing purchasing and reconciliation tasks using established office processes and procedures.
• Experience compiling, summarizing, and tabulating data, including conducting data queries and producing reports in Excel, Access, or similar software platforms.

This Position Is Funded In Part Through Federal Funds

This Position Is Eligible For A Hybrid Work Option

About the Office of Rural Health

The North Carolina Office of Rural Health (ORH) became the first State Office of Rural Health in the nation in 1973. The ORH was created to focus on the needs of rural and underserved communities and continues to empower communities and populations by developing strategies to improve quality and cost‑effectiveness of health care for all. While ORH does not provide direct care, its programs support numerous health care safety net organizations throughout the state. Continued support and recurring funding for ORH strengthened North Carolina’s health care safety net infrastructure to ensure that all of the state’s medically vulnerable residents (Uninsured, Underinsured, Medicare and Medicaid) have access to affordable and appropriate high quality primary care. It is a conservative estimate that the State’s primary care safety net system serves 1.1 million vulnerable residents.

Compensation and Benefits

The State of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high‑quality, low‑cost benefits on a pre‑tax basis). Employees also receive paid vacation, sick, and community service leave. In addition, paid parental leave is available to eligible employees. Visit the website for State Benefits.

Supplemental Contact Information

The North Carolina Department of Health and Human Services (DHHS) is an Equal Opportunity Employer that embraces an Employment First philosophy, which consists of complying with all federal laws, state laws, and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job. For more information about DHHS: https://www.ncdhhs.gov/. DHHS uses the Merit‑Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position. In accordance with the Governor’s Executive Order 303, our agency supports second‑chance employment for individuals who were previously incarcerated or justice‑involved. We invite all potential applicants to apply for positions for which they may be qualified.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.