Executive Assistant I

Airbus Americas; Mobile (AL); On-site; USD 60,000 - 90,000; Full time

Job summary

Airbus US Manufacturing Facility in Mobile, AL is seeking an Executive Assistant to join our team supporting the HO A320 Operations. This role blends administrative duties, travel coordination, calendar management, and confidential handling of sensitive information.

You will work with senior leaders, arrange meetings and events, prepare documents, and ensure smooth workflows while upholding Airbus values and standards in a fast-paced aviation environment.

Qualifications

• Bachelor's degree or a combination of education and experience required.
• 5 years of related experience required, preferably in an executive or administrative support role.
• Strong executive presence and demonstrated leadership skills, good judgment, and ability to interface with employees and leaders at all levels.

Responsibilities

• Administer and manage calendars, travel activities and travel expense reports for CCO.
• Communicate on travel advisories issued from governmental agencies/corporate offices.
• Ensure applicable visas are obtained prior to departure for CCO.
• Inform CCO of any deviations from agreed plans.
• Contribute with ideas for cost savings.
• Organize, prepare and manage a wide range of documents, including reports, memos, letters, agendas, presentations, and meeting minutes.

Skills

Cooperative

Proactive

Task-focused

Patient

Positive

Education

Bachelor's degree

Tools

Google Suite

Microsoft Office

Job description

Airbus is committed to providing reasonable accommodations as an Equal Opportunity Employer to applicants with disabilities. If you require assistance or an accommodation to complete your application, please contact us at [e-mail]

• Notice: Know Your Rights: Workplace Discrimination is Illegal
• Notice: Pay Transparency Nondiscrimination (English)
• Aviso: Transparencia en el Pago No Discriminacion(Spanish)

Job Description:

Position Summary

Airbus US Manufacturing Facility is looking for a Executive Assistant to join our team based in Mobile, AL.

This role provides comprehensive support to the HO A320 Operations. The

position involves a blend of administrative duties, such as managing correspondence, travel arrangements, and coordinating logistics. This position requires strong communication skills, the ability to organize and prioritize tasks to ensure smooth workflow, and an active interest in providing confidentiality with the ability to handle sensitive information.

Meet the Team:

The team at the Airbus U.S. Manufacturing facilities help assemble the finest aircraft in the world, along with three total production lines for the A220 and A320 Family aircraft. On the shop floor you'll be surrounded by individuals who are passionate about aviation and skilled in areas like electrical, structure and quality. Join our team and help build the next generation of aircraft.

Your Working Environment:

On 'Airbus Way' you will find the Airbus U.S. Manufacturing Facility for commercial aircraft. Opened at the Mobile Aeroplex at Brookley in 2015, the facility produces A320 Family aircraft and added a second product line for the A220 in 2019. The facility, which strengthens the U.S. aerospace industry, is part of Airbus' strategy to enhance its global competitiveness by meeting the growing needs of its customers in the United States and beyond.

How We Care for You:

• Financial Rewards: Competitive base salary, incentive compensation which may include profit sharing schemes, retirement savings plan and the ability to participate in an Employee Stock Ownership Plan ("ESOP")
• Work/Life Balance: Paid time off including personal time, holidays and a generous paid parental leave program.
• Health & Welfare: Comprehensive insurance coverage including medical (traditional and high-deductible health plans), prescription, dental, vision, life, disability, Employee Assistance Plan ("EAP") and other supplemental benefit coverages.
• Individual Development: Upskilling and development opportunities through our global Leadership University, including unlimited access to 10,000+ e-learning courses focusing on ways to develop your employability, certifications, career path as well as the opportunity to participate in accelerated development programmes and both national and international mobility.

Primary Responsibilities 95%

• Administer and manage calendars, travel activities and travel expense reports for CCO
• Communicate on travel advisories issued from governmental agencies/corporate offices
• Ensure applicable visas are obtained prior to departure for CCO
• Inform CCO of any deviations from agreed plans
• Contribute with ideas for cost savings
• Organize, prepare and manage a wide range of documents, including; reports, memos, letters, agendas, presentations, and meeting minutes
• Assist in planning and arranging workshops, activities, and business events, such as customer meetings, visits, and internal and external events
• Demonstrate proactive approaches to problem-solving with strong decision-making capability, a high attention to detail and flawless execution
• Plan and coordinate meetings - internally and externally (including conf. calls, video conferencing and meeting room set-up)
• Support CCO in increasing administrative efficiency
• Effectively collaborate with key internal and external stakeholders
• Support direct report travel and expense processing
• Keep CCO informed of the status of agreed tasks and of any critical problem areas
• Providing general support to other staff members.

Additional Responsibilities

• Other duties as assigned 5%

Qualified Experience and Training

Required Education

• Bachelor's degree or a combination of education and experience required

Preferred Education

• Emphasis in business, communications, or a related field preferred

Required Experience

• 5 years of related experience required, preferably in an executive or administrative support role.
• Strong executive presence and demonstrated leadership skills, good judgment, and ability to effectively interface with employees and leaders at all levels within the organization.

Required Licensure/Certifications

• N/A

Travel Required

• 5% Domestic and International

Citizenship

Able to work in the US without a current or future need for visa sponsorship

Clearance

None

Qualified Skills

Required Knowledge, Skills, Demonstrated Capabilities

• Cooperative, Proactive, Task-focused, Patient, and Positive
• Ability to multi-task and follow-up
• The ability to handle various tasks simultaneously and switch between them efficiently.
• Ability to work under pressure
• Ability to produce high quality, detailed work based on established standards, guidelines and procedures
• Detail-oriented with excellent proof-reading and writing skills.
• Demonstrated ability to maintain confidentiality and handle inquiries in a confidential and discreet manner.
• Comply with Satair's mission, values and Quality Management procedures
• Comply with Satair's guidelines on Ethics & Compliance
• Understanding, sharing and living of Satair values and rules
• Respect Satair processes and procedures agreed per function
• Identify and offer suggestions to improve efficiency
• Have an inter-cultural understanding
• Participate in occupational safety and health efforts
• Contribute towards a positive and inspiring working environment

Required Communication Skills (Spoken, Written, Influencing, Proficiency in Other Languages)

• Excellent verbal and written communication skills including the ability to articulate complex issues to others.

Required Technical Systems Proficiency

• PC literate - Google Suite and Microsoft Office, including word, excel, database and presentation tools
• Competence with communication platforms

Complexity of the Role

Level of Decision Making: (Level/Impact of decision making: strategic, tactical, operational)

• N/A

Organizational information

Is this a people manager?: No

# of Exempt Reports: 0

# of Non-Exempt Reports: 0

Job Dimensions

• N/A

Physical Requirements

Demand % Frequency

Onsite % 100%

Remote % 0%

Hybrid % Daily

Vision: able to see and read computer screen and other electronic equipment with screens, able to read documents, reports and engineering drawings.

Daily

Hearing: able to hear to participate in conversations in person and via teleconference or phone and to hear sounds on production floor including safety warnings or alarms.

Daily

Speaking: able to speak in conversations and meetings, deliver information and participate in communications.

Daily

Equipment Operation (personal computer, telephone, copies, fax machine, and related office equipment and using electronic identification card to enter building floors and internal doors): able to operate most office and personal electronic equipment and some tools including production tools such as hydraulic lifts.

Daily

Carrying: able to carry documents, tools, drawings, electronic equipment up to 30lbs/14kgs.

Daily

Lifting: able to lift documents, tools, drawings, electronic equipment up to 30lbs/14kgs.

Daily

Pushing / Pulling: able to push and pull small office furniture and some equipment and tools.

Daily

Sitting: able to sit for long periods of time in Daily meetings, working on computer.

Squatting / Kneeling: able to squat or kneel to retrieve or replace items stored on low shelving.

Daily

Standing: able to stand for discussions in offices or on production floor.

Daily

Travel: able to travel independently and at short notice.

Daily

Walking (include routine walking such as to a shared printer to retrieve documents): able to walk through office and production areas including uneven surfaces.

Daily

Personal Protective Equipment required: Required PPE includes, but is not limited to

Safety Shoes

Safety Glasses

Hearing Protection

Respirators/Masks

Protective Gloves

Administrative position only PPE required

Steel-toed shoes are required for all shop floor visit

Appropriate hearing/eye protection may also be required when visiting the shop floor

Additional Physical Requirements

Equal Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status

As a leader in our field, Airbus provides relocation assistance for qualified positions and a comprehensive compensation and benefits package.

As a matter of policy, Airbus does not sponsor visas for US positions unless specified. Only applicants with current work authorization will be considered.

Airbus does not offer tenured or guaranteed employment. Employment with Airbus is at will, meaning either the company or the employee can terminate the employment relationship at any time, with or without cause, with or without notice.

NOTE: Airbus reserves the right to revise or change job duties and responsibilities as the need arises.

This position description does not constitute a written or implied contract of employment.

The Company reserves the right to revise, change and/or modify job duties, responsibilities or working conditions as the need arises, with or without advance notice. Employment with the Company is at-will.

This position description and the statements contained within it do not create any contractual rights between the Company and its employees, either express or implied.

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company's success, reputation and sustainable growth.

Airbus Americas, Inc.

Employment Type

US - Direct Hire

Experience Level

Professional

Remote Type

On-site

Job Family

Administration / Documentation

Airbus provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status or other legally protected status. In addition to federal law requirements, Airbus complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, demotion, termination, layoff, recall, transfer, leaves of absence, compensation, benefits and training. Airbus expressly prohibits any form of workplace harassment based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status or other legally protected status. As a matter of policy, Airbus does not sponsor visas for US positions unless specified. Only applicants with current work authorization will be considered. Airbus does not offer tenured or guaranteed employment. Employment with Airbus is at will, meaning either the company or the employee can terminate the employment relationship at any time, with or without cause, with or without notice. Airbus reserves the right to revise or change job duties and responsibilities as the need arises. This position description does not constitute a written or implied contract of employment.

By submitting your CV or application you are consenting to Airbus using and storing information about you for monitoring purposes relating to your application or future employment. This information will only be used by Airbus.

Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.

Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be