Executive Assistant - Human Resources

Fortive; Everett (WA); On-site; USD 70,000 - 118,000; Full time

Job summary

Fortive is hiring an HR Executive Assistant to support senior HR leaders at our Everett, WA headquarters. You will manage complex calendars, coordinate domestic and international travel, and ensure timely expense reporting in a fast-paced corporate setting.

This onsite role requires discretion, proactive planning, and collaboration with HR and business leaders to keep executives focused on strategic priorities.

Qualifications

• Minimum of 5-8 years of experience supporting senior executives in a fast-paced corporate environment.
• Demonstrated strength in calendar management, travel coordination, and expense management for senior leaders.
• Advanced proficiency in Outlook, Teams, SharePoint, Word, Excel, PowerPoint, and expense management systems.
• Strong judgment, confidentiality, and professionalism when handling sensitive HR, employee, and business information.
• Exceptional attention to detail, prioritization, organization, and follow-through across multiple leaders and competing requests.

Responsibilities

• Manage complex calendars for multiple VPs of HR, including prioritizing meetings and coordinating across global time zones.
• Plan and manage domestic and international travel for VPs of HR, including flights, hotels, and itineraries.
• Prepare, review, and submit expense reports accurately and on time per policy.
• Coordinate meetings, events, and onboarding visits; track follow-up actions and decisions.
• Protect confidentiality and handle sensitive information with discretion and professionalism.

Skills

Calendar management

Travel coordination

Expense management

Executive support

Outlook

Teams

SharePoint

Discretion

Attention to detail

Tools

Outlook

Teams

SharePoint

Word

Excel

PowerPoint

Job description

The HR Executive Assistant supports several executives within the Fortive Corporate Human Resources (HR) team. This role is for someone who brings exceptional organization, follow-through, and judgment to the day-to-day operations of our senior HR leaders. The HR Executive Assistant will provide high-quality administrative support with a primary focus on calendar management, travel coordination, expense management, and meeting logistics.

This role ensures the supported Vice Presidents are prepared, organized, and able to focus on the highest-value priorities for the HR function and the business. The role requires proactive planning, attention to detail, discretion, and the ability to manage multiple senior leaders' needs in a fast-paced corporate environment.

This is an office-based role, requiring the candidate to be onsite at our Everett, WA headquarters for a minimum of four days a week.

Executive Support & Calendar Management

• Manage complex calendars for multiple VPs of HR, including prioritizing meetings, resolving scheduling conflicts, and coordinating across global time zones.
• Use sound judgment to protect focus time, create meeting buffers, and ensure calendars reflect business priorities and leader preferences.
• Coordinate internal and external meetings, including employee events, interview panels, and onsite visits.
• Track follow-up and action items, as well as key decisions from meetings as needed, partnering with HR team members to support timely execution.
• Proactively anticipate calendar needs, recurring meetings, seasonal HR cycles, and deadlines tied to talent, compensation, performance, and organizational processes.
• Partner effectively with other Executive Assistants, HR team members, business leaders and team members, and external stakeholders to coordinate priorities and ensure smooth communication.
• Handle sensitive HR, employee, and business information with the highest level of confidentiality, discretion, and professionalism.

Travel, Expenses & Operational Support

• Plan and manage domestic and international travel for VPs of HR, including flights, hotels, ground transportation, agendas, and detailed itineraries.
• Monitor travel changes or disruptions and proactively adjust plans to minimize impact to calendars and business commitments.
• Ensure travel arrangements comply with Fortive policies and leader preferences, including required approvals, documentation, and cost-conscious decision-making.
• Prepare, review, and submit expense reports accurately and on time in accordance with company policy.
• Reconcile corporate card activity, receipts, and travel-related expenses, following up quickly to resolve issues or missing documentation.
• Support meeting and event logistics for employee events, interview panels, and onsite visits.
• Maintain organized files, templates, distribution lists, and standard work to support consistent administrative processes and continuous improvement.

Decision Rights

• Make routine calendar trade-offs and scheduling decisions aligned to VP priorities and business needs.
• Coordinate travel options and logistics within Fortive policy and approved guidelines.
• Prepare and submit expense reports and related documentation in accordance with company requirements.
• Send meeting logistics, scheduling updates, and routine follow-up communications on behalf of supported leaders as appropriate.
• Escalate sensitive employee, business, or prioritization matters to the appropriate HR leader for guidance.

Shared Corporate Responsibility

• Support shared office operations by helping maintain fully stocked kitchens and common areas across Fortive Corporate and FBS spaces, including beverages, snacks, coffee, and other essential supplies.
• Coordinate inventory management, vendor orders, deliveries, mail pickup, and distribution to ensure communal spaces remain organized, professional, and welcoming.

Qualifications

• Minimum of 5-8 years of experience supporting senior executives in a fast-paced corporate environment; experience supporting HR leaders preferred.
• Demonstrated strength in complex calendar management, travel coordination, and expense management for senior leaders.
• Advanced proficiency in Outlook, Teams, SharePoint, Word, Excel, PowerPoint, and expense management systems.
• Strong judgment, confidentiality, and professionalism when handling sensitive HR, employee, and business information.
• Exceptional attention to detail, prioritization, organization, and follow-through across multiple leaders and competing requests.
• Ability to anticipate needs, solve problems proactively, and adapt quickly as priorities change.
• Strong relationship skills with the ability to collaborate effectively across HR, Finance, Legal, business leaders, and other Executive Assistants.
• Comfortable using AI-enabled tools to improve drafting, summarization, scheduling, meeting preparation, and standard work where appropriate.

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Fortive Corporation Overview

Fortive's essential technology makes the world safer and more productive. We accelerate transformation in high-impact fields like workplace safety, build environments, and healthcare.

We are a global industrial technology innovator with a startup spirit. Our forward-looking companies lead the way in healthcare sterilization, industrial safety, predictive maintenance, and other mission-critical solutions. We're a force for progress, working alongside our customers and partners to solve challenges on a global scale, from workplace safety in the most demanding conditions to advanced technologies that help providers focus on exceptional patient care.

We are a diverse team 10,000 strong, united by a dynamic, inclusive culture and energized by limitless learning and growth. We use the proven Fortive Business System (FBS) to accelerate our positive impact.

At Fortive, we believe in you. We believe in your potential - your ability to learn, grow, and make a difference.

At Fortive, we believe in us. We believe in the power of people working together to solve problems no one could solve alone.

At Fortive, we believe in growth. We're honest about what's working and what isn't, and we never stop improving and innovating.

Fortive: For you, for us, for growth.

We Are an Equal Opportunity Employer.

Fortive Corporation and all Fortive Companies are proud to be equal opportunity employers.

We value and encourage diversity and solicit applications from all qualified applicants without regard to race, colour, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity or expression, or other characteristics protected by law.

Fortive and all Fortive Companies are also committed to providing reasonable accommodations for applicants with disabilities.

Individuals who need a reasonable accommodation because of a disability for any part of the employment application process, please contact us at [e-mail].

Pay Range

The salary range for this position (in local currency) is 70,400.00 - 117,600.00.

Base pay offered may vary depending on various factors, including, but not limited to: job-related knowledge; skills; experience; and other eligibility factors such as geographic location. The Total Rewards package includes competitive base pay and an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and several programs that provide for both paid and unpaid time away from work.