Executive Assistant for Chief Revenue Officer

K-LOVE; Franklin (TN); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Disability insurance

Life insurance

401(k) with match

Parental leave

Paid time off

Job summary

K-LOVE is seeking an Executive Assistant to the Chief Revenue Officer in Franklin, TN. This role provides strategic and administrative project support to the Engagement group, coordinating budgets, schedules, and vendor relations while safeguarding executive time for ministry priorities.

Ideal candidate has a bachelor’s degree and 4+ years in admin/project management, with strong MS Office skills and the ability to create compelling visuals.

Qualifications

• Bachelor's degree or combination of education/training with relevant experience.
• Minimum of 4 years of experience in an administrative/project management capacity.
• Excellent interpersonal skills and ability to build ministry relationships.
• Strong organizational skills and attention to detail.
• Experience in ministry or nonprofit environment is a plus.
• Ability to create visual presentations using video, graphs and media.
• Budget management experience and ability to track budgets.
• Staff management experience and conflict resolution.
• Experience negotiating contracts and agreements independently.
• Proficient in Microsoft Office; capability to create graphs, charts, and complex analyses.

Responsibilities

• Provide project management coordination for the CRO to protect executive time.
• Research, analyze data, prepare reports and presentations for the CRO.
• Deliver outstanding customer service and handle inquiries for CRO Directors and staff.
• Oversee budgets for CRO Directors and report issues with Prophix guidance.
• Represent CRO in meetings, manage vendor contracts and relationships.
• Create engaging presentations with multimedia tools.
• Serve as primary admin resource for the CRO, manage communications and schedules.
• Arrange travel and process expense reports and invoices.

Skills

Project management

Administrative support

Budget management

Negotiation

Vendor relations

Communication

Education

Bachelor's degree

Tools

Microsoft Office

Prophix

Job description

Called to K-LOVE

Inspiring People to Move Closer to Jesus

At K-LOVE, every role is ministry.

Overview

Called to K-LOVE

Inspiring People to Move Closer to Jesus

At K-LOVE, every role is ministry.

We hire first for ministry alignment and a shared commitment to our faith, mission, vision, and values. We then seek talented professionals who can use their God-given gifts, skills, and experience to serve with excellence.

If you love Jesus and are called to be part of a ministry that places Christ at the center of everything we do, we invite you to explore this opportunity. If your heart aligns with our mission and you possess the knowledge, skills, and abilities needed for the role, please keep reading.

The Executive Assistant to the Chief Revenue Officer will serve as a primary strategic and administrative resource providing project support to the Engagement team. This position independently manages various projects to include individual and department projects, delegations, and timelines.

VALUES FIT is top priority. Do our values align with yours? Mission, Beliefs & Values. If so, please read on.

Here’s just some of what you will be doing daily…

• Provide project management coordination for Chief Revenue Officer, partnering to ensure CRO’s time and focus is available for executive level responsibilities.
• Conduct research, collect and analyze data, prepare reports and/or presentations and documents as requested by the CRO.
• Provide outstanding customer service. Act as the main point of contact for CRO’s Directors and staff regarding both internal and external inquiries, appointments, and concerns. Proactively respond to inquiries and concerns; clearly and positively communicate solutions with exceptional follow through. Effectively and efficiently route and answer questions not requiring CRO’s attention or time.
• Oversee, analyze, manage, and report on the CRO’s Directors’ budgets working with them in Prophix as requested by the CRO. Develop a system and regularly keep CRO updated regarding each Director’s budget and any issues that may arise.
• Represent CRO in appropriate meetings, negotiating contracts, and services. Manage vendor relations per agreed upon contracts. Make independent judgments and decisions.
• Create engaging and informative presentations utilizing multimedia and technical tools.
• Serve as the primary administrative resource for the CRO including, but not limited to development of correspondences of both confidential and non-confidential matters, email and voicemail communication and other general administrative functions as needed. In addition, helping to book meetings, coordinate schedules, and handle a variety of meeting logistics, as well as book travel for CRO or their personnel as requested. Complete expense reports, tracking and turning in receipts, as well as code and process invoices for payments.
• Maintain/stock the Engagement Group supply cabinet; update the Engagement Group staff phone list and Christmas card list; and maintain the Engagement Group mailboxes.
• Make travel arrangements including reservations for air, car, and hotel for the Engagement Group.
• Assume responsibility coordinating Engagement Group purchases with the Finance Purchasing Specialist. Where appropriate, create purchase requisitions and ensure proper coding and processing of vendor invoices. Assure us cost-effective measures are being taken with all purchases.
• Review timecards and time-off requests for the department.
• Manage Engagement Group training calendar, team portal and key IT files. Coordinate content contribution and at times create content as well.
• Organize and maintain records, receipts, and purchase orders in line with Finance policies and procedures.
• Independently troubleshoot and manage administrative issues that arise (such as timecard questions; meeting logistics and schedules) making decisions, following through to resolution, and ensuring the Engagement Group managers are informed along the way.
• Develop systems and moderately complex spreadsheets (charts, graphs, analysis from multiple sources) that consistently keep accurate record of Engagement Group information to include expenses, merchandise purchases, personnel expenditures (reimbursements and time keeping), budget tracking, and other items. Work with Engagement Group managers on discrepancies and budget concerns. Regularly keep Engagement Group managers informed of status and budget through regular meetings and reporting.
• Facilitate and compile Engagement Group artifacts for annual financial audit.
• Work often requires a flexible schedule, especially during Pledge Drive (evening, early morning, and weekend hours required).
• Perform other duties as assigned.

We are looking for a very specific skill set and business acumen. Here’s some experience we are seeking:

• Bachelor's degree, or combination of education/training with relevant experience.
• Minimum of 4 years of experience working in an administrative/project management capacity.
• Excellent interpersonal skills with the ability to develop sincere business/ministry relationships.
• Strong organizational and administrative skills, strong attention to detail.
• Demonstrated understanding and knowledge of ministry and non-profit environment.
• Media savvy and able to create visual presentations utilizing video, graphs, and other media.
• Budget management experience; experience establishing and tracking budgets.
• Staff management experience: experience coaching and proactively and positively resolving employee relation concerns.
• Experience independently negotiating contracts and agreements.
• Strong computer skills; advanced knowledge of Microsoft Office products (Word, Excel, PowerPoint, Outlook). Ability to create graphs; charting; complex analysis within multiple systems; data parsing; and presentations.
• Demonstrated ability to work independently, establishing and meeting performance/ministry goals.
• Exhibits versatility and flexibility. Regularly adapts to change while maintaining a positive attitude and high productivity.
• Demonstrated ability to represent ministry and executive staff professionally and maintain confidentiality.
• Excellent interpersonal skills with the ability to develop sincere business/ministry relationships.
• Ability to multi-task and keep multiple projects moving forward with accuracy and excellence.

Employment Requirements

• Must pass a pre-employment reference screen and background check.
• Proof of legal authorization to work in the United States.
• Must agree with K-LOVE Christ-Centered Life Covenant and Statement of Faith

Why work for K-LOVE?

K-LOVE is a nonprofit, multi-platform media company on a mission to draw people closer to Christ. Founded in 1982 in Santa Rosa, CA, with a singular radio station, K-LOVE today owns and operates the nation's two largest Christian music radio networks (K-LOVE and Air1) with over 1,000 broadcast signals across all 50 states, streaming audio reaching around the world, and a growing family of media ministries including podcasts, books, films, concerts, and events. K-LOVE employs nearly 500 team members between its office in Nashville, TN and field locations around the country. You can view our mission and values here Mission, Beliefs & Values.

What can we offer you?

• Industry leading Medical, Dental & Vision coverage
• Short/long term disability and life insurance
• Robust 401K with company match
• Parental leave with Baby Bonding pay
• Generous PTO, holiday and sick pay
• Unique company culture that includes exclusive access to concerts, movie premieres, media industry events, and more
• Leadership and Career Development Programs

"As an Equal Opportunity Employer, K-LOVE makes employment decisions based on merit and other legitimate reasons. The Company is committed to a diverse and inclusive work environment and equal employment opportunities regardless of protected class, characteristic or status. However, K-LOVE is a religious non‑profit organization where all team members contribute to the Company’s mission of encouraging our audiences “to have a meaningful relationship with Christ.” Therefore, pursuant to the Civil Rights Act of 1964, Section 702 (42 U.S.C. 2000e I(a)), K-LOVE has the right to hire only candidates who agree with the Company’s Statement of Faith, Mission, Vision, and Values. Also, as a religious non‑profit organization, the Company is not governed by the CA Fair Employment and Housing Act. "