Executive Assistant - Enterprise Compliance

Fairygodboss; Philadelphia (Philadelphia County); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical / Dental / Vision coverage

401(k) with match

Paid time off

Job summary

PNC in-office role: Executive Assistant within the Enterprise Compliance organization, based in Pittsburgh, PA or Philadelphia, PA. The position provides confidential administrative support to division managers and requires superior organization and judgment.

You will manage calendars, coordinate meetings and travel, prepare reports, and maintain files to ensure efficient operations. The role emphasizes compliance, confidentiality, and effective communication across teams.

Qualifications

• Bachelor's degree required; relevant experience in executive support preferred.
• Experience coordinating calendars, meetings and travel.
• Ability to prepare reports and manage confidential information.

Responsibilities

• Provide executive level support to division managers with confidentiality and sound decision making.
• Respond to correspondence, schedule appointments, coordinate meetings and travel.
• Maintain files, records and related materials to streamline the manager's workflow.
• Screen calls, mail and visitors; route information and assist with budget-related activities.
• Prepare complex management reports and monitor operating expenses.

Skills

Calendar Management

Office Administration

Organizing

Presentation Development

Prioritization

Researching

Education

Bachelor's degree

Job description

Position Overview

At PNC, our people are our greatest differentiator and competitive advantage in the markets we serve. We are all united in delivering the best experience for our customers. We work together each day to foster an inclusive workplace culture where all of our employees feel respected, valued and have an opportunity to contribute to the company's success. As a(n) [position title] within PNC's [name of division] organization, you will be based in [city/state location of position].

Job Profile

Position Overview

At PNC, our people are our greatest differentiator and competitive advantage in the markets we serve. We are all united in delivering the best experience for our customers. We work together each day to foster an inclusive workplace culture where all of our employees feel respected, valued and have an opportunity to contribute to the company's success. As an Executive Assistant within PNC's Enterprise Compliance organization, you will be based in Pittsburgh, PA or Philadelphia, PA.

• Performs diverse, tactical, and confidential administrative support functions for managers generally considered to be Business Unit Group Managers to facilitate the efficient operation of the organization.
• Provides administrative support by performing functions using supplied office equipment and/or software; responding to routine correspondence; preparing letters and memoranda for the manager's review; scheduling appointments; coordinating meetings and travel arrangements.
• Prepares reports/presentation by gathering and summarizing data, preparing graphics and spreadsheets. Contributes to budgetary process by monitoring expenditures and researching budget variances.
• Provides administrative support by organizing and expediting the flow of work through the manager's office; communicating assignments and instructions from the manager, and obtaining information and initiating follow-up, as required.
• Provides support by screening and routing mail, visitors, and telephone calls; responding to requests for information by researching the issues, gathering data and providing information when appropriate. Facilitates the work of the manager by establishing, organizing, maintaining files, records, and other related materials, as required. Contributes to the efficiency of the operation performing other related duties as assigned.

PNC is an in-office company that fosters a supportive culture where employees can thrive and achieve balance. We encourage candidates to connect with their recruiter and hiring manager to understand workplace expectations and ensure the role aligns with their goals.

PNC will not provide sponsorship for employment visas or participate in STEM OPT for this position.

Job Description

• Provides executive level support to managers generally considered to be Division Managers by performing an array of administrative functions requiring confidentiality, initiative and sound decision making for the executive.
• Responds to routine correspondence; drafts correspondence for the executive's approval and signature; schedules appointments; coordinates meetings, conferences and travel arrangements. Manages executive's calendar, committing executive's time.
• Facilitates the executive's work by establishing, organizing and maintaining files of correspondence, records and related materials. Information handled may include highly confidential information dealing with the long and short-range plans of the organization, personnel issues, salary information and customers.
• Ensures the efficiency of department operations by directing the activities of administrative staff. Provides support by screening and routing telephone calls, mail and visitors, responding to routine questions, and obtaining and furnishing information to save the manager's time. Sets priorities for telephone calls and visitors.
• Prepares complex management reports/documents by gathering, organizing, summarizing and analyzing data. Controls expenses by monitoring and researching operating budget variances, balancing manager's expense account, authorizing bills for payment, and recommending equipment purchases.

PNC Employees take pride in our reputation and to continue building upon that we expect our employees to be:

• Customer Focused - Knowledgeable of the values and practices that align customer needs and satisfaction as primary considerations in all business decisions and able to leverage that information in creating customized customer solutions.
• Managing Risk - Assessing and effectively managing all of the risks associated with their business objectives and activities to ensure they adhere to and support PNC's Enterprise Risk Management Framework.

Qualifications

Successful candidates must demonstrate appropriate knowledge, skills, and abilities for a role. Listed below are skills, competencies, work experience, education, and required certifications/licensures needed to be successful in this position.

Preferred Skills

Calendar Management, Office Administration, Organizing, Presentation Development, Prioritization, Researching

Competencies

Accuracy and Attention to Detail, Confidentiality, Decision Making and Critical Thinking, Desktop Tools, Effective Communications, Flexibility and Adaptability, Office Administration

Work Experience

Roles at this level typically require a university / college degree with < 1 year of professional experience and/or successful completion of a formal development program. In lieu of a degree, a comparable combination of education, job specific certification(s), and experience (including military service) may be considered.

Education

Bachelors

Certifications

No Required Certification(s)

Licenses

No Required License(s)

Language Assessments

No Required or Preferred Language Assessments

Benefits

PNC offers a comprehensive range of benefits to help meet your needs now and in the future. Depending on your eligibility, options for full-time employees include: medical/prescription drug coverage (with a Health Savings Account feature), dental and vision options; employee and spouse/child life insurance; short and long-term disability protection; 401(k) with PNC match, pension and stock purchase plans; dependent care reimbursement account; back-up child/elder care; adoption, surrogacy, and doula reimbursement; educational assistance, including select programs fully paid; a robust wellness program with financial incentives.

In addition, PNC generally provides the following paid time off, depending on your eligibility: maternity and/or parental leave; up to 11 paid holidays each year; 9 occasional absence days each year, unless otherwise required by law; between 15 to 25 vacation days each year, depending on career level; and years of service.

To learn more about these and other programs, including benefits for full time and part-time employees, visit pncthrive.com.

Disability Accommodations Statement

If an accommodation is required to participate in the application process, please contact us via email at [e-mail]. Please include 'accommodation request' in the subject line title and be sure to include your name, the job ID, and your preferred method of contact in the body of the email. Emails not related to accommodation requests will not receive responses. Applicants may also call 877-968-7762 and say "Workday" for accommodation assistance. All information provided will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.

At PNC we foster an inclusive and accessible workplace. We provide reasonable accommodations to employment applicants and qualified individuals with a disability who need an accommodation to perform the essential functions of their positions.

Equal Employment Opportunity (EEO)

PNC provides equal employment opportunity to qualified persons regardless of race, color, sex, religion, national origin, age, sexual orientation, gender identity, disability, veteran status, or other categories protected by law.

This position is subject to the requirements of Section 19 of the Federal Deposit Insurance Act (FDIA) and, for any registered role, the Secure and Fair Enforcement for Mortgage Licensing Act of 2008 (SAFE Act) and/or the Financial Industry Regulatory Authority (FINRA), which prohibit the hiring of individuals with certain criminal history.

California Residents

Refer to the California Consumer Privacy Act Privacy Notice to gain understanding of how PNC may use or disclose your personal information in our hiring practices.