Executive Assistant, E3

WGU; Salt Lake City (UT); On-site; USD 68,000 - 103,000; Full time

Job summary

WGU in Salt Lake City is seeking an experienced Executive Assistant to partner with senior leadership, manage high-priority initiatives, and serve as a key point of contact for internal and external stakeholders. This is a full-time, in-office role requiring five days per week on site.

You will coordinate calendars, travel, events, and communications while maintaining confidentiality and delivering high-quality support across university-wide initiatives.

Qualifications

• Associate degree required.
• Four (4) years of related executive support, administrative, or office management experience.

Responsibilities

• Partner with Senior Leadership: Serve as a trusted liaison between senior leadership and internal and external stakeholders.
• Manage Executive Priorities: Oversee complex calendars, scheduling meetings, appointments, and travel arrangements.
• Coordinate Meetings & Events: Plan and support meetings, conferences, and special events.
• Support Communications: Draft, edit, and proofread correspondence, reports, presentations, speeches, and other executive communications.
• Travel & Expense Management: Coordinate domestic and international travel arrangements, including itineraries, accommodations, and transportation.
• Manage Office Operations: Oversee day-to-day administrative functions and office operations.
• Drive Special Projects: Support strategic initiatives and special projects assigned by senior leadership.

Skills

Analytical skills

Discretion

Organizational skills

Written & verbal communication

Time management

Microsoft Office

Independent work

Education

Associate degree

Tools

Microsoft Office Suite

Job description

If you're passionate about building a better future for individuals, communities, and our country-and you're committed to working hard to play your part in building that future-consider WGU as the next step in your career.

Driven by a mission to expand access to higher education through online, competency-based degree programs, WGU is also committed to being a great place to work for a diverse workforce of student-focused professionals. The university has pioneered a new way to learn in the 21st century, one that has received praise from academic, industry, government, and media leaders. Whatever your role, working for WGU gives you a part to play in helping students graduate, creating a better tomorrow for themselves and their families.

The salary range for this position takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs.

At WGU, it is not typical for an individual to be hired at or near the top of the range for their position, and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is:

Grade: Professional 307

Pay Range: $68,300.00 - $102,500.00

Job Description

In this highly visible role, you will collaborate with leaders across the university, manage high-priority initiatives, and serve as a key point of contact for internal and external stakeholders. If you are proactive, detail-oriented, and passionate about supporting meaningful work, we'd love to hear from you.

This is a full-time, in-office position requiring 5 days per week in Salt Lake City, Utah, designed to foster the collaboration and connection that fuel our best work.

Why You'll Love This Opportunity

• Partner directly with influential senior leaders.
• Make a meaningful impact on university-wide initiatives.
• Build relationships across a diverse network of stakeholders.
• Contribute to the mission of transforming lives through education.
• Join a collaborative and purpose-driven organization where your work is valued and visible.

What You'll Do

Partner with Senior Leadership

• Serve as a trusted liaison between senior leadership and internal and external stakeholders.
• Represent the university with professionalism and discretion in interactions with leadership, faculty, staff, students, and external partners.
• Coordinate and facilitate communication across a variety of audiences and initiatives.

Manage Executive Priorities

• Oversee complex calendars, scheduling meetings, appointments, and travel arrangements.
• Anticipate leadership needs and prepare materials to ensure successful meetings and engagements.
• Help leaders stay organized and focused on strategic priorities.

Coordinate Meetings & Events

• Plan and support meetings, conferences, and special events.
• Prepare agendas, document meeting outcomes, and track action items and deliverables.
• Ensure timely follow-up and accountability on key initiatives.

Support Communications

• Manage incoming and outgoing communications on behalf of senior leadership.
• Draft, edit, and proofread correspondence, reports, presentations, speeches, and other executive communications.
• Maintain a high standard of professionalism, accuracy, and confidentiality.

Travel & Expense Management

• Coordinate domestic and international travel arrangements, including itineraries, accommodations, and transportation.
• Prepare travel documentation and expense reports in compliance with university policies.
• Track corporate card expenses and support budget-related activities.

Manage Office Operations

• Oversee day-to-day administrative functions and office operations.
• Maintain organized electronic and physical filing systems.
• Coordinate office resources, supplies, and equipment as needed.

Drive Special Projects

• Support strategic initiatives and special projects assigned by senior leadership.
• Conduct research, gather insights, and compile data to assist decision-making.
• Contribute to process improvements and operational excellence.

What You'll Bring

• Strong analytical skills with the ability to interpret data and identify trends.
• Demonstrated ability to handle confidential and sensitive information with professionalism and discretion.
• Exceptional organizational skills with a strong attention to detail and follow-through.
• Excellent written and verbal communication skills, with the ability to communicate effectively across all levels of the organization.
• Strong time-management skills and the ability to successfully manage multiple competing priorities.
• Proficiency with Microsoft Office Suite and related business applications.
• Ability to work independently with minimal supervision while maintaining a high level of accuracy.

Minimum Qualifications

• Associate degree
• Four (4) years of related executive support, administrative, or office management experience.

Jo