Executive Assistant, E3

Western Governors University; Salt Lake City (UT); On-site; USD 68,000 - 103,000; Full time

Benefits offered by this job

Bonuses

Medical, dental, vision

Wellbeing program

Discounted WGU tuition

Flexible PTO

Parental leave

Job summary

Western Governors University in Salt Lake City, Utah, invites you to join as an executive assistant supporting senior leaders and high-priority initiatives. You will manage calendars, prepare materials, coordinate travel, and serve as a trusted liaison with internal and external stakeholders.

This full-time, in-office role requires five days on site, a strong focus on confidentiality, accuracy, and proactive project support, with opportunities to influence university-wide programs and

Qualifications

• Associate degree required.
• Four years of related executive support or office management experience.
• Strong organizational and communication skills.

Responsibilities

• Serve as a trusted liaison between senior leadership and internal and external stakeholders.
• Coordinate calendars, scheduling meetings, and travel arrangements.
• Prepare materials to ensure successful meetings and engagements.
• Draft, edit, and proofread executive communications.
• Oversee day-to-day office operations and filing systems.
• Support strategic initiatives and process improvements.

Job description

If you’re passionate about building a better future for individuals, communities, and our country—and you’re committed to working hard to play your part in building that future—consider WGU as the next step in your career.

Driven by a mission to expand access to higher education through online, competency-based degree programs, WGU is also committed to being a great place to work for a diverse workforce of student-focused professionals. The university has pioneered a new way to learn in the 21st century, one that has received praise from academic, industry, government, and media leaders. Whatever your role, working for WGU gives you a part to play in helping students graduate, creating a better tomorrow for themselves and their families.

The salary range for this position takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs.

At WGU, it is not typical for an individual to be hired at or near the top of the range for their position, and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is:

Grade: Professional 307

Pay Range: $68,300.00 - $102,500.00

Job Description

In this highly visible role, you will collaborate with leaders across the university, manage high-priority initiatives, and serve as a key point of contact for internal and external stakeholders. If you are proactive, detail-oriented, and passionate about supporting meaningful work, we'd love to hear from you.

Position Details

This is a full-time, in-office position requiring 5 days per week in Salt Lake City, Utah, designed to foster the collaboration and connection that fuel our best work.

Why You'll Love This Opportunity

• Partner directly with influential senior leaders.
• Make a meaningful impact on university-wide initiatives.
• Build relationships across a diverse network of stakeholders.
• Contribute to the mission of transforming lives through education.
• Join a collaborative and purpose-driven organization where your work is valued and visible.

What You'll Do

Partner with Senior Leadership

• Serve as a trusted liaison between senior leadership and internal and external stakeholders.
• Represent the university with professionalism and discretion in interactions with leadership, faculty, staff, students, and external partners.
• Coordinate and facilitate communication across a variety of audiences and initiatives.

Manage Executive Priorities

• Oversee complex calendars, scheduling meetings, appointments, and travel arrangements.
• Anticipate leadership needs and prepare materials to ensure successful meetings and engagements.
• Help leaders stay organized and focused on strategic priorities.

Coordinate Meetings & Events

• Plan and support meetings, conferences, and special events.
• Prepare agendas, document meeting outcomes, and track action items and deliverables.
• Ensure timely follow-up and accountability on key initiatives.

Support Communications

• Manage incoming and outgoing communications on behalf of senior leadership.
• Draft, edit, and proofread correspondence, reports, presentations, speeches, and other executive communications.
• Maintain a high standard of professionalism, accuracy, and confidentiality.

Travel & Expense Management

• Coordinate domestic and international travel arrangements, including itineraries, accommodations, and transportation.
• Prepare travel documentation and expense reports in compliance with university policies.
• Track corporate card expenses and support budget-related activities.

Manage Office Operations

• Oversee day-to-day administrative functions and office operations.
• Maintain organized electronic and physical filing systems.
• Coordinate office resources, supplies, and equipment as needed.

Drive Special Projects

• Support strategic initiatives and special projects assigned by senior leadership.
• Conduct research, gather insights, and compile data to assist decision-making.
• Contribute to process improvements and operational excellence.

What You'll Bring

Knowledge, Skills & Experience

• Strong analytical skills with the ability to interpret data and identify trends.
• Demonstrated ability to handle confidential and sensitive information with professionalism and discretion.
• Exceptional organizational skills with a strong attention to detail and follow-through.
• Excellent written and verbal communication skills, with the ability to communicate effectively across all levels of the organization.
• Strong time-management skills and the ability to successfully manage multiple competing priorities.
• Proficiency with Microsoft Office Suite and related business applications.
• Ability to work independently with minimal supervision while maintaining a high level of accuracy.

Minimum Qualifications

• Associate degree
• Four (4) years of related executive support, administrative, or office management experience.

Job Description Disclaimer: This position description provides the major duties/responsibilities, requirements and working conditions for the position. It is intended to be an accurate reflection of the current position; however, management reserves the right to revise or change as necessary to meet organizational needs. Other responsibilities may be assigned when circumstances require.

This position requires occasional travel of up to 20%, including required attendance at designated company summits (typically one to two per year). Additional travel may include conferences, visits to company locations, and other business-related events as needed. Additional travel may be assigned as needed to support business requirements.

Position & Application Details

Full-Time Regular Positions (classified as regular and working 40 standard weekly hours): This is a full-time, regular position (classified for 40 standard weekly hours) that is eligible for bonuses; medical, dental, vision, telehealth and mental healthcare; health savings account and flexible spending account; basic and voluntary life insurance; disability coverage; accident, critical illness and hospital indemnity supplemental coverages; legal and identity theft coverage; retirement savings plan; wellbeing program; discounted WGU tuition; and flexible paid time off for rest and relaxation with no need for accrual, flexible paid sick time with no need for accrual, 11 paid holidays, and other paid leaves, including up to 12 weeks of parental leave.

Additional Information

Disclaimer: The job posting highlights the most critical responsibilities and requirements of the job. It’s not all-inclusive.

Accommodations: Applicants with disabilities who require assistance or accommodation during the application or interview process should contact our Talent Acquisition team at [e-mail].

Equal Employment Opportunity: All qualified applicants will receive consideration for employment without regard to any protected characteristic as required by law.