Executive Assistant (CTO)

Eudia; Palo Alto (CA); On-site; USD 90,000 - 150,000; Full time

Job summary

Join a forward-thinking company at the forefront of legal innovation! As an Executive Assistant to the CTO, you'll play a pivotal role in streamlining operations and enhancing productivity. This dynamic position requires a proactive individual who thrives in a fast-paced environment, adept at managing complex schedules and fostering communication across teams. With a competitive salary and comprehensive benefits, this is an exciting opportunity to contribute to a transformative platform that merges AI with legal expertise. If you're ready to make an impact and grow with an innovative team, this role is for you.

Benefits

Competitive salary

Comprehensive benefits

Collaborative environment

Growth opportunities

Qualifications

• 5+ years as an Executive Assistant, ideally in a tech startup.
• Exceptional written and verbal communication skills.

Responsibilities

• Manage the CTO's calendar and optimize schedules.
• Plan and execute domestic and international travel.

Skills

Executive Assistance

Calendar Management

Communication Skills

Problem-Solving

Attention to Detail

Tools

Microsoft 365

Slack

Zoom

Notion

Jira

Confluence

Job description

About Eudia Eudia is revolutionizing legal work through AI-powered Augmented Intelligence, empowering Fortune 500 legal teams to accelerate decision-making, mitigate risk, and drive strategic growth. With $103M in Series A funding led by General Catalyst, we're crafting a category-defining platform that fuses AI-driven automation with human expertise, transforming legal departments into engines of innovation.

Our fast-moving teams deliver solutions in days, not months, for global leaders like Cargill, Coherent, DHL, and DuPont. We tackle one of AI's toughest challenges : ensuring trust, accuracy, and security in legal automation. At Eudia, you'll join a team of bold builders and problem-solvers reshaping an industry ripe for change. If you thrive on ownership, love a challenge, and want to work with top talent in AI and legal, Eudia is your place to shine.

The Role We're seeking a dynamic, highly organized, and proactive Executive Assistant to serve as the right-hand partner to our Chief Technology Officer (CTO). This critical role demands a sharp, adaptable professional who excels in a fast-paced startup environment, anticipates needs, and drives operational excellence. You'll streamline the CTO's workflow, manage high-stakes priorities, and enable our technology vision to scale. This is not just an administrative role-it's a strategic partnership that amplifies impact at the heart of Eudia's innovation engine.

Key Responsibilities :

• Strategic Calendar Mastery : Own the CTO's complex calendar, proactively optimizing daily, weekly, and monthly schedules. Juggle competing priorities, resolve conflicts, and ensure seamless alignment with business goals.
• Global Travel Orchestration : Plan and execute intricate domestic and international travel, including flights, accommodations, visas, and detailed itineraries. Manage expense reporting with precision and efficiency.
• Meeting Excellence : Prepare agendas, compile briefing materials, and capture actionable insights through detailed note-taking. Coordinate logistics, tech setup, and presentations for high-impact internal and external meetings.
• Communication Hub : Serve as the CTO's first line of communication, triaging emails, drafting responses, and ensuring clarity and timeliness. Build trust with internal teams and external stakeholders through polished, professional interactions.
• Document & Data Stewardship : Create, refine, and organize confidential documents, technical reports, and presentations. Maintain secure, accessible systems for critical files and records.
• Stakeholder Sync : Act as a trusted liaison between the CTO, leadership, engineering & product teams, and external partners. Foster strong relationships to streamline collaboration and decision-making.
• Project & Event Support : Take on special projects, from team offsites to tech demos, with creativity and precision. Support ad hoc needs, from sourcing tools to coordinating cross-functional initiatives.
• Operational Agility : Anticipate the CTO's needs, proactively solving problems and removing roadblocks. Keep the CTO's workspace and resources optimized for peak performance.

Qualifications :

• Experience : 5+ years as an Executive Assistant, ideally supporting C-level tech leaders in a startup, tech, or high-growth environment.
• Startup DNA : Thrives in ambiguity, adapts quickly to change, and drives results in a fast-paced, evolving organization.
• Calendar Wizardry : Proven expertise in managing intricate, high-stakes schedules with finesse and foresight.
• Communication Prowess : Exceptional written and verbal skills, with a knack for clear, professional, and concise messaging.
• Tech Fluency : Master of tools like Microsoft 365, Slack, Zoom, and Notion. Familiarity with Jira, Confluence, or other project management platforms is a plus.
• Organizational Superpower : Meticulous attention to detail, with a talent for prioritizing, multitasking, and meeting tight deadlines without breaking a sweat.
• Discretion & Integrity : Unwavering commitment to confidentiality and handling sensitive information with the highest ethical standards.
• Problem-Solving Mindset : Resourceful, proactive, and solutions-oriented, with a track record of anticipating needs and delivering under pressure.
• Location : Based in or willing to relocate to Palo Alto, CA, for in-person work, Monday through Friday.

90,000 - $150,000 a year

Why Eudia?

Impact : Be the backbone of our CTO's success, directly shaping the future of AI-driven legal innovation.

Growth : Take on meaningful responsibilities, work with cutting-edge tech, and grow alongside a world-class team.

Culture : Join a collaborative, high-energy environment where your ideas matter, and your contributions drive real change.

Perks : Competitive salary, comprehensive benefits, and a front-row seat to building a category-defining company.

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