Executive Assistant - CSO / COO

Foundation Building Materials; Santa Ana (CA); On-site; USD 48,000 - 69,000; Full time

Benefits offered by this job

Medical, Dental and Vision plans

Health Savings Account / Flexible Sp=0

401(k) plan with company match

Paid Time Off and holidays

AD&D coverage

Job summary

Foundation Building Materials in Santa Ana, CA seeks an experienced Executive Assistant to support the COO, CSO and select members of the Executive Leadership Team. This role requires high-level confidential admin support, calendar management, travel coordination, and the preparation of presentations and reports.

Ideal candidates hold a Bachelor’s degree with 5+ years supporting C-suite executives, and demonstrate strong MS Office skills, discretion, and proactive communication in a fast-paced

Qualifications

• Bachelor’s degree preferred.
• 5+ years supporting C-suite or senior executives.
• Experience in finance, legal, or governance roles is a plus.

Responsibilities

• Provide direct administrative support to the COO, CSO, and other executives.
• Manage complex calendars, coordinate meetings, travel, and expenses.
• Prepare presentations, reports, and executive briefings.
• Maintain confidential files and handle sensitive information.

Skills

Calendar management

Travel coordination

Executive communication

Discretion/confidentiality

MS Office proficiency

Education

Bachelor’s degree preferred

Job description

About Us

Company Overview

Foundation Building Materials (FBM) is a leading construction materials distribution company serving the commercial and residential construction markets across United States and Canada. In conjunction with Unified Door & Hardware Group (UDHG), a premier provider of commercial door, frame, and hardware solutions, FBM supports a broad range of construction and architectural projects nationwide.

Together, FBM and UDHG’s 8,000+ Team Members are committed to operational excellence, innovation, and employee development. By combining scale, specialty expertise, and a customer-first mindset, we deliver high-quality products and services to contractors, builders, and project teams across diverse markets. As the organization continues to grow and evolve following the recent acquisition by Lowe’s, we are investing in strong, forward-thinking talent to support our long-term success.

Overview

Position Overview

We are currently seeking an experienced, highly organized, and service-oriented Executive Assistant to support our Chief Operating Office (COO), Chief Sales Officer (CSO), and select members of the Executive Leadership Team at our Santa Ana, CA headquarters.

The Executive Assistant plays a critical role in providing high-level, confidential administrative support to senior executives. This position requires strong organizational capability, proactive communication, sound judgment, and the ability to operate with discretion. The Executive Assistant manages complex calendars, coordinates travel, prepares presentations and reports, supports board-related activities, and serves as a key liaison between executives and internal/external stakeholders.

This role requires the ability to prioritize, anticipate needs, respond quickly, and maintain a high level of professionalism in a fast-paced environment.

Responsibilities and Qualifications

Key Responsibilities

Executive Support & Coordination

• Provide direct administrative support to the COO, CSO, and other assigned executive leaders
• Manage complex calendars, schedule meetings, coordinate logistics, and resolve conflicts proactively
• Coordinate travel, prepare itineraries, and manage expense reports
• Maintain advanced awareness of executive priorities, ensuring leaders are prepared for meetings, presentations, and commitments
• Handle confidential information with the highest degree of discretion and judgment.

Communication & Stakeholder Engagement

• Serve as a primary point of contact and liaison for internal and external stakeholders interacting with supported executives
• Draft, edit, and prepare correspondence, memos, presentations, and reports
• Build positive, professional relationships across departments and functional areas within FBM

Project Management & Operational Support

• Assist executives with special projects, cross-functional initiatives, and follow-up actions
• Track deadlines, deliverables, and milestones to ensure items remain on schedule
• Support creation and refinement of presentations, dashboards, and executive briefings

Administrative Excellence

• Organize and maintain executive files, documents, and associated systems
• Ensure professional meeting preparation, including agendas, minutes, and action item tracking
• Anticipate needs and proactively strategize to optimize executive time and effectiveness
• Provide backup support to other administrative team members as required

Miscellaneous

• In this role, there may be special projects or other job duties assigned

Qualifications

Education & Experience

• Bachelor’s degree preferred
• 5+ years of experience supporting C-suite or senior executives, preferably in a mid-size or large organization
• Experience supporting finance, legal, or corporate governance functions highly preferred

Skills & Competencies

• Exceptional organizational and time management skills with the ability to manage and prioritize multiple tasks
• Strong written, verbal, and interpersonal communication capabilities
• High proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook); experience preparing executive-level presentations
• Demonstrated ability to act with discretion, confidentiality, and sound judgment
• Strong problem-solving capability and meticulous attention to detail
• Ability to work independently, collaboratively, and under minimal supervision
• Adaptability to change priorities and deadlines in a fast-paced business environment

Additional Requirements

• Occasional evening or weekend work may be required
• Ability and willingness to work overtime as business needs dictate.
• Travel up to 5%
• Commitment to FBM’s core values: Safety, Customer Focus, Teamwork, Integrity & Honesty, and being a Company of Choice for employees and customers

Compensation and Benefits

Reports To

Chief Operating Officer, with dotted-line support to the Chief Sales Officer and assigned Executive Leaders.

Compensation

The listed pay range reflects the expected base rate for this position; actual compensation may vary based on factors such as experience, qualifications, and cost of living in the assigned market. This is a full-time position with competitive pay and benefits.

• Base:$35.00 - $40.00 per hour

Benefits

At FBM, we’re committed to supporting our employees both personally and professionally. We offer a comprehensive and competitive benefits package designed to help you thrive inside and outside of work. Our excellent package includes:

• Medical, Dental and Vision plans with leading national providers
• Health Savings Account (HSA) / Flexible Spending Account (FSA)
• Company Provided Basic Life and Accident Death & Dismemberment (AD&D)
• Voluntary Life and Accidental Death & Dismemberment (AD&D)
• Critical illness, Hospital Indemnity, Accident Coverage
• Legal Insurance Plan
• Paid Time Off (PTO) & Paid Company Holidays
• 401(k) plan with generous company match

Statements

Equal Opportunity Employer

Foundation Building Materials is an Equal Opportunity Employer and committed to providing equal employment opportunities to all individuals, including those with disabilities. We value diversity and inclusion and are dedicated to creating a workplace where all employees feel respected and empowered. All employment decisions are based on business needs, job requirements, merit, and individual qualifications, without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability status, genetic information, veteran status, or any other characteristic protected by federal, state, or local law.

In accordance with the Americans with Disabilities Act (ADA) and applicable state and local laws, we provide reasonable accommodations to qualified individuals with disabilities to help them perform the essential functions of their job. If you need assistance or an accommodation during the application process or while employed, please contact Human Resources [e-mail].

Posting Period

This job will be posted for at least 5 days, starting on the initial post date reflected above.

Salary Range

Min: USD $35.00/Hr., Max: USD $50.00/Hr.