Executive Assistant CPTSO & SVP, Ops

OpenKrill; United States; Remote; USD 90,000 - 120,000; Full time

Benefits offered by this job

Medical, Dental & Vision insurance

401(k)

Flexible PTO

RSUs

Growth opportunities

Job summary

DISCO provides a cloud-native, AI-powered legal solution that simplifies ediscovery, legal document review and case management for enterprises, law firms, and governments. The Executive Assistant to the Senior Leadership Team will manage high-level administrative tasks, email and scheduling, travel planning, and the coordination of meetings and events in a fast-moving environment.

You will also handle travel and expense management, contribute to business reporting, and work across functions to

Qualifications

• Proven track record of effectively interacting with senior management.
• Proven creative thinker with strong business acuity.
• Experience coordinating and managing projects.

Responsibilities

• Correspondence and Scheduling: Manages email and scheduling for executives with a focus on urgency and necessity.
• Travel and Expense Management: Arranges travel and accommodations for executives and submits expense reports.
• Project and Event Management: Owns projects and events; prioritizes tasks to meet deadlines and leads team activities.
• Business Reporting: Maintains org charts, meeting agendas, and notes; assists with quarterly reviews.
• Cross-Functional Collaboration: Works with the EA team to support the executive team and improve workflows.

Job description

Your Impact

The Executive Assistant provides high-level administrative support to Senior Leadership Team (SLT) members and other senior staff as required.

What You'll Do

• Correspondence and Scheduling: Manages email and scheduling for executives with a focus on urgency and necessity. Aligns the executives' time with their priorities leveraging expert prioritization strategies. Manages meeting cadence for the leadership team, ensuring materials are sent in advance and captures meeting notes and action items. Operates effectively in a fast-moving and ambiguous environment.
• Travel and Expense Management: Arranges travel and accommodations for executives. Submits and monitors expense reports on behalf of the executives.
• Project and Event Management: Owns and is responsible for the successful outcome of projects and events. Prioritizes tasks and projects to meet multiple competing deadlines. Helps facilitate, participate in, and lead team activities and events. Performs additional duties as assigned by executives.
• Business Reporting: Takes responsibility for weekly maintenance of organization critical documents, such as org charts, meeting agendas, and meeting notes. Assists with the preparation of quarterly business reviews.
• Cross-Functional Collaboration: Works cross-functionally and collaboratively with the EA team to support the executive team. Maximizes efficiency by building out systems and processes for increased organization and unified workstreams. Acts as a liaison between the staff and direct reports.

Who You Are

• Proven track record of effectively interacting with and supporting senior management.
• Proven creative thinker with strong business acuity.
• Experience with coordinating and managing projects.

Even Better If You Have…

• Strong ability to think strategically and proactively across departments
• Excellent oral and written communication skills
• Proficient data analysis and reporting skills
• Exhibits interpersonal skills
• Strong time management and multitasking skills.

Authorization to Work in the U.S.

Candidates must be legally authorized to work in the United States without sponsorship now or in the future. DISCO is not currently sponsoring visas, including, but not limited to, H-1B, TN, or EAD, and we are not accepting visa transfers.

Perks of DISCO

• Open, inclusive, and fun environment
• Benefits, including medical, dental and vision insurance, as well as 401(k)
• Competitive salary plus RSUs
• Flexible PTO
• Opportunity to be a part of a company that is revolutionizing the legal industry
• Growth opportunities throughout the company

About DISCO

DISCO provides a cloud-native, artificial intelligence-powered legal solution that simplifies ediscovery, legal document review and case management for enterprises, law firms, legal services providers and governments. Our scalable, integrated solution enables legal departments to easily collect, process and review enterprise data that is relevant or potentially relevant to legal matters.

At DISCO, we believe AI is a core enabler of how work gets done. All employees are expected to proactively adopt and responsibly use AI tools to drive efficiency, improve outcomes, and continuously evolve how they operate in their role.

Are you ready to help us fulfill our mission to use technology to strengthen the rule of law? Join us!

We are an equal opportunity employer and value diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.