Executive Assistant & Corporate Relations Manager

Saturn Petcare Inc; Terre Haute (IN); On-site; USD 45,000 - 60,000; Full time

Job summary

Saturn Petcare Inc. in Terre Haute, IN seeks an experienced Administrative Coordinator to support the plant leadership team, coordinate reporting, travel, events, and visitor experiences.

You will manage social media and community relations to strengthen the company's brand and local presence, and prepare internal and external communications.

Qualifications

• Bachelor's degree or equivalent experience in a related field.
• Strong written and verbal communication to prepare executive reports.
• Detail-oriented with ability to manage multiple priorities.

Responsibilities

• Provide administrative support to plant leadership and coordinate reporting.
• Manage calendars, meetings, and travel arrangements.
• Prepare reports, agendas and presentations for leadership.
• Coordinate events, employee engagement activities, and community relations.
• Maintain company communications and social media content.
• Organize visitor experiences and manage vendor relationships.

Skills

Administrative support

Calendar management

Travel coordination

Event planning

Social media management

Corporate communications

Community relations

Vendor relations

Executive support

Education

Bachelor's degree in business administration

Tools

Microsoft Office

Outlook

Word

PowerPoint

Excel

Teams

AI tools

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Terre Haute, IN, US

SUMMARY:

Provides administrative support to the plant leadership team and coordinates reporting, communications, travel, events, and visitor experiences. Manages social media and community relationships to strengthen saturn petcare's brand and local presence.

Essential Duties and Responsibilities:

include the following. Other duties may be assigned.

• Leadership support: Support the plant leadership team with administrative tasks, confidential information, and time-sensitive matters.
• Calendars and meetings: Manage leadership calendars, prioritize appointments, coordinate meetings, and resolve scheduling conflicts.
• Reports and presentations: Prepare reports, presentations, agendas, and meeting materials. Follow up with departments to ensure recurring reports are accurate, complete, and submitted on time.
• Travel: Arrange domestic and international travel, including flights, hotels, transportation, itineraries, and changes during travel.
• Events: Plan leadership meetings, workshops, and business functions.
• Employee engagement and corporate citizenship: Coordinate employee engagement and recognition activities, charitable giving, sponsorships, volunteering, and recurring community events. Maintain related calendars, relationships, records, vendor arrangements, and commitments.
• Visitor coordination: Organize visits for customers, suppliers, owners, and other VIPs, including agendas, meeting spaces, meals, tours, and the overall visitor experience.
• Company communications: Prepare internal and external announcements, leadership messages, event communications, and other company materials.
• Social media and brand: Manage company social media and create professional content that promotes saturn petcare as a business, employer, and community partner.
• Community relations: Represent saturn petcare locally and build relationships with business and civic organizations to strengthen the company’s community presence.
• Office coordination and safety: Coordinate office activities and services, follow company safety policies, and maintain housekeeping standards in assigned areas.

Supervisory Responsibilities:

None

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

• Bachelor's degree in business administration, communications, marketing, or related field OR 4+ years' relevant experience
• Exceptional written and verbal communication skills with the ability to prepare polished executive-level reports, presentations, and correspondence
• Exceptional attention to detail, organization, time management, and ability to manage multiple priorities with limited supervision
• Strong interpersonal skills and professional presence when interacting with executives, employees, customers, suppliers, visitors, and community representatives
• Demonstrated experience coordinating executive calendars, travel, meetings, events, and visitor activities
• Experience with corporate communications, social media management, community relations, branding, or related activities preferred
• Self-starter with strong judgment, discretion, problem-solving skills, and ability to handle confidential information

Computer and Technology Skills:

Must be highly computer savvy and proficient in Microsoft Office applications, particularly Outlook, Word, PowerPoint, Excel, and Teams. Demonstrated experience using AI tools to improve productivity, prepare and refine reports and presentations, support research and analysis, develop communications, and streamline administrative workflows is required. Must be comfortable learning and effectively using new digital tools and technologies.

Language Skills:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedural manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of the organization. German language speaking skills is another advantage.

Mathematical Skills:

Ability to work with mathematical concepts such as probability and statistical inference, and ability to apply concepts such as: fractions, percentages, ratios, and proportions to practical situations.

Reasoning Ability:

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of the job, the employee is regularly required to use hands to finger, handle, or feel and reach with hands and arms. The employee is required to stand, walk, sit, and talk and hear. The employee must regularly lift and / or move up to 15 pounds, frequently lift and / or move up to 30 pounds and occasionally lift and / or move up to 50 pounds. Specific vision abilities required by this job include close vision, distant vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Products produced in this facility may contain the following allergens: Egg, Shellfish, Fish, Gluten.

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Job descriptions are not intended to create a contract, nor are they to be construed to constitute contractual obligations of any kind or a contract of employment between Saturn Petcare Inc. and any of its employees. The provisions of job descriptions have been developed at the discretion of management and may be amended or cancelled at any time by Saturn Petcare Inc. with or without notice.

Employment with Saturn Petcare Inc. is voluntarily entered, and the employee is free to resign at will at any time, with or without cause. Similarly, Saturn Petcare Inc. may terminate the employment relationship at will at any time, with or without notice or cause, so long as there is not violation of applicable federal or state law.