Executive Assistant - Corporate Projects & Engineering Group

Georgia-Pacific LLC; Green Bay (WI); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Flexible spending & health savings

Life insurance

ADD

Disability

Retirement

Paid vacation/time off

Educational assistance

Infertility assistance

Paid parental leave

Adoption assistance

Job summary

Georgia-Pacific LLC is seeking an Executive Assistant to support the Corporate Projects & Engineering Group in Green Bay, WI. You will be a critical partner to leadership, enabling team effectiveness through proactive executive support and office operations.

You will work closely with leadership and 400+ team members, coordinating calendars, meetings, travel, and communications to ensure smooth day-to-day operations in a fast-paced, collaborative environment.

Qualifications

• 7+ years of administrative or executive support experience in a professional environment
• High School Diploma or GED
• Experience with Microsoft Office tools including Outlook, Word, Excel, and PowerPoint
• Strong organizational and time management skills with the ability to manage multiple priorities
• Proven experience coordinating schedules, meetings, and travel arrangements
• Strong communication skills and attention to detail
• Ability to travel up to 25%

Responsibilities

• Manage calendars, travel arrangements, and priorities for leadership
• Develop, format, and organize presentations and key documents
• Coordinate onsite and offsite meetings, key programs, team events, and leadership offsites
• Provide comprehensive administrative support to leaders, supervisors, and the broader team
• Manage confidential information with discretion and professionalism
• Facilitate onboarding for employees and contractors, ensuring a smooth and professional experience
• Coordinate system access, equipment, training requirements, and team integration activities
• Manage transfer and offboarding processes, including return of assets and system updates
• Act as the primary point of contact for hardware, software, and access requests
• SharePoint sites growth and strategy and support document management and knowledge sharing
• Coordinate training assignments and track completion through Learning Management Systems
• Partner with IT and internal stakeholders to ensure employees have the tools and access they need
• Serve as a key resource for SharePoint, Records & Information Management (RIM Compliance), and Learning Management System
• Manage office logistics including supplies, equipment, mail, and visitor coordination
• Support meeting and event coordination including scheduling, setup, and catering arrangements
• Maintain distribution lists, team communications, and internal announcements
• Partner with Facilities, IT, and Security to ensure an efficient and welcoming work environment

Skills

Microsoft Office

Time management

Calendar management

Travel coordination

Communication skills

Education

High School Diploma or GED

Tools

Outlook

Word

Excel

PowerPoint

Job description

• Position type: In-office, with occasional flexibility based on business needs
• Supports: 400+ team members across the Projects & Engineering organization
• Travel: Up to 25%

Executive Assistant

Corporate Projects & Engineering Group

At a Glance

• Location: Green Bay, WI
• Position type: In-office, with occasional flexibility based on business needs
• Supports: 400+ team members across the Projects & Engineering organization
• Travel: Up to 25%

Your Job

Georgia-Pacific is seeking an Executive Assistant to support the Corporate Projects & Engineering Group. In this role, you will be a critical partner to leadership, enabling team effectiveness through proactive executive support, with additional responsibilities for office coordination and operational processes.

You will work closely with leadership and team members to ensure smooth day-to-day operations, strong communication, and effective coordination across an organization of 400+ employees. This role requires a highly organized, detail-oriented individual who thrives in a fast-paced, collaborative environment.

Our Team

Our team is composed of individuals with diverse backgrounds across the Georgia-Pacific organization. The Projects and Engineering team partners with manufacturing facilities and external stakeholders to deliver capital projects across the United States.

What You Will Do

Executive & Team Support (Primary Responsibilities)

• Manage calendars, travel arrangements, and priorities for leadership
• Develop, format, and organize presentations and key documents
• Coordinate onsite and offsite meetings, key programs, team events, and leadership offsites
• Provide comprehensive administrative support to leaders, supervisors, and the broader team
• Manage confidential information with discretion and professionalism

Onboarding, Transfers & Offboarding

• Facilitate onboarding for employees and contractors, ensuring a smooth and professional experience
• Coordinate system access, equipment, training requirements, and team integration activities
• Manage transfer and offboarding processes, including return of assets and system updates

Systems, Technology & Resource Coordination

• Act as the primary point of contact for hardware, software, and access requests
• SharePoint sites growth and strategy and support document management and knowledge sharing
• Coordinate training assignments and track completion through Learning Management Systems
• Partner with IT and internal stakeholders to ensure employees have the tools and access they need
• Serve as a key resource for SharePoint, Records & Information Management (RIM Compliance), and Learning Management System

Office Management & Administrative Support (Additional Responsibilities)

• Manage office logistics including supplies, equipment, mail, and visitor coordination
• Support meeting and event coordination including scheduling, setup, and catering arrangements
• Maintain distribution lists, team communications, and internal announcements
• Partner with Facilities, IT, and Security to ensure an efficient and welcoming work environment

Who You Are (Basic Qualifications)

• More than 7 years of administrative or executive support experience in a professional environment
• High School Diploma or GED
• Experience with Microsoft Office tools including Outlook, Word, Excel, and PowerPoint
• Strong organizational and time management skills with the ability to manage multiple priorities
• Proven experience coordinating schedules, meetings, and travel arrangements
• Strong communication skills and attention to detail
• Ability to travel up to 25%

What Will Put You Ahead

• Experience supporting leadership teams in a corporate or project-based environment
• Familiarity with SharePoint, document management systems, or learning management systems
• Experience coordinating onboarding or employee lifecycle processes
• Ability to manage confidential information with discretion
• Experience working cross-functionally with facilities, IT, and external vendors
• A passion for leveraging AI and emerging technologies to streamline workflows, reduce manual workload, and create greater value for the team

Hiring Philosophy

All Koch companies value diversity of thought, perspectives, aptitudes, experiences, and backgrounds. We are Military Ready and Second Chance employers. Learn more about our hiring philosophy here.

Who We Are

At Koch, employees are empowered to do what they do best to make life better. Learn how our business philosophy helps employees unleash their potential while creating value for themselves and the company.

Our Benefits

Our goal is for each employee, and their families, to live fulfilling and healthy lives. We provide essential resources and support to build and maintain physical, financial, and emotional strength - focusing on overall wellbeing so you can focus on what matters most.

• medical
• dental
• vision
• flexible spending and health savings accounts
• life insurance
• ADD
• disability
• retirement
• paid vacation/time off
• educational assistance
• infertility assistance
• paid parental leave
• adoption assistance

Specific eligibility criteria is set by the applicable Summary Plan Description, policy or guideline and benefits may vary by geographic region.

Equal Opportunities

Equal Opportunity Employer, including disability and protected veteran status. Except where prohibited by state law, some offers of employment are conditioned upon successfully passing a drug test. This employer uses E-Verify. Please click here for additional information. (For Illinois E-Verify information click here, aquí, or tu).