Executive Assistant - Contract

Syneos Health, Inc.; Lower Gwynedd Township (PA); Hybrid; USD 45,000 - 65,000; Full time

Job summary

Syneos Health, Inc. is seeking an Executive Assistant to provide high-level administrative and operational support to senior leadership. The role manages complex calendars, travel, meetings, and communications, handling highly confidential information with sound judgment.

This hybrid position requires 2-3 days onsite per week, with additional in-office presence as needed to support executive needs and business priorities.

Qualifications

• 3+ years of administrative or executive support experience.
• High school diploma required; Associate’s or Bachelor’s degree preferred.
• Proficient with Microsoft Outlook, Word, Excel, and PowerPoint.
• Ability to manage complex calendars and travel arrangements.
• Demonstrates discretion handling confidential information.

Responsibilities

• Manage and protect complex executive calendars, prioritizing meetings and commitments.
• Coordinate travel arrangements and itineraries, including changes and disruptions.
• Draft and edit executive-level correspondence and materials; support presentations and reports.
• Prepare summaries and organize information with appropriate judgment.
• Support special projects and ad hoc requests, coordinating activities through completion.

Skills

Calendar management

Travel coordination

Executive support

Discretion with confidential info

Communication

Education

High school diploma

Associate’s or Bachelor’s degree preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

The Executive Assistant provides high-level administrative and operational support to senior leadership, serving as a trusted partner in managing complex schedules, travel, meetings, communications, and day-to-day priorities. This individual will anticipate needs, exercise sound judgment, manage highly confidential information, and proactively coordinate details to help executives operate effectively and efficiently.

This is a hybrid position requiring 2-3 days per week onsite, with additional in-office presence as needed to support executive and business needs.

Key Responsibilities

Executive & Calendar Support

• Manage and protect complex executive calendars, proactively prioritizing meetings, commitments, and competing demands.
• Anticipate executive needs and provide high-level administrative support with a strong focus on organization, accuracy, and follow-through.
• Coordinate internal and external meetings, including scheduling, meeting locations, conference rooms, technology requirements, and other logistics.
• Research and compile materials, background information, agendas, and other resources needed for meetings, calls, and projects.

Travel Coordination

• Coordinate travel arrangements, including air, hotel, ground transportation, and other required logistics.
• Prepare and maintain comprehensive travel itineraries and incorporate all relevant travel details into executive calendars.
• Monitor travel arrangements and proactively manage itinerary changes, cancellations, delays, and other unexpected issues.
• Identify competitive rates while ensuring travel arrangements comply with company policies and executive preferences.

Communications & Administrative Support

• Prepare summaries and organize relevant information as requested, exercising appropriate judgment regarding content and presentation.
• Draft and edit correspondence, communications, presentations, and other executive-level materials.
• Assist with document and presentation development, including reports in Microsoft Excel, presentations in Microsoft PowerPoint, and correspondence or other documents.
• Support special projects and ad hoc executive requests, independently coordinating activities through completion.

Confidentiality & Discretion

• Handle sensitive and confidential information, including staffing plans, compensation information, customer contracts, business strategies, and other executive-level matters, with the highest degree of discretion.
• Exercise sound judgment when interacting with employees, customers, business partners, and senior leaders.
• Maintain professionalism and confidentiality in all verbal, written, and electronic communications.
• High school diploma required; Associate’s or Bachelor’s degree preferred.
• 3+ years of administrative or executive support experience in a professional environment.
• Intermediate to advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Demonstrated ability to manage complex calendars, meeting logistics, and detailed travel arrangements.
• Strong organizational and time-management skills with exceptional attention to detail.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to manage multiple priorities in a fast-paced environment while maintaining accuracy and follow-through.
• Strong customer-service orientation and demonstrated professionalism when interacting with employees and senior-level stakeholders.

Preferred Qualifications

• Previous experience directly supporting senior executives or executive leadership teams.
• Experience coordinating complex domestic and/or international travel.
• Demonstrated ability to work independently, exercise sound judgment, and make decisions with limited direction.
• Strong proficiency developing professional presentations, reports, and executive-level communications.

The anticipated hourly rate for this position is up to $40/hr but may vary based on various factors such as the candidate’s qualifications, skills, competencies and proficiency for the role.

At Syneos Health, we are dedicated to building a diverse, inclusive and authentic workplace.

W o r k H e r e M a t t e r s E v e r y w h e r e | How are you inspired to change lives?

Syneos Health companies are affirmative action/equal opportunity employers (Minorities/Females/Veterans/Disabled)

Syneos Health has a voluntary COVID-19 vaccination policy. We strongly encourage all employees to be fully vaccinated. Additionally, certain local governments or Syneos Health customers may have vaccine requirements that apply to some of our employees. These employees are required to submit proof of vaccination to Syneos Health and maintain compliance with these requirements.
As a Syneos Health freelance, temporary, or contract employee, you may be eligible to participate in the Company 401k match and benefits such as paid time off or benefits through provisions in the Affordable Care Act or State-specific requirements depending on the terms of your employment. Syneos Health complies with all applicable federal, state, and municipal paid sick time requirements for temporary/freelance/contract employees.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Discover what our more than 25,000 employees already know: work here matterseverywhere. We work hard,and smart, all in the name of getting much-needed therapies to thosewho need them most. A career with Syneos Health means your everyday workimprovespatients’ lives around the world. Selecting us as an employer secures acareer inwhich you’re guaranteed to:

Syneos Health® is a leading fully integrated biopharmaceutical solutions organization builtto accelerate customer success. We translate unique clinical, medical affairs and commercialinsights into outcomes to address modern market realities. To learn more visit syneoshealth.com .

Syneos Health is an Equal Opportunity Employer. All qualified applicants will receiveconsideration for employment without regard to race, color, age, religion, marital status,ethnicity, national origin, sex, gender, gender identity, sexual orientation, protectedveteran status, disability or any other legally protected status and will not bediscriminated against. If you are an individual with a disability who requires reasonableaccommodation to complete any part of our application process, including the use of thiswebsite, please contact us at: Email: [emailprotected] One of our staff members willwork with you to provide alternate means to submit your application.