Executive Assistant / Communications Lead

Applegreen Travel Plazas; Ringwood (NJ); Hybrid; USD 90,000 - 130,000; Full time

Benefits offered by this job

Hybrid position with 4 days in Glenfth

Paid Time Off

401 (k) with Company Match

Earned Wage Access – Pay on Demand

Education Assistance

Employee Referral Bonus

Pet Insurance

Job summary

Applegreen USA Welcome Centers Central Services is seeking a versatile operational partner to the US President, with secondary support to the senior leadership team. The role blends high-level administrative support with ownership of corporate communications, requiring an exceptional writer who is tech-savvy, highly organized, and discreet.

You will manage complex calendars, travel, presentations, and internal/external communications, coordinate meetings and events, and collaborate across

Qualifications

• Bachelor’s degree in Business Administration, Communications, or a related field, or equivalent experience.
• Minimum of 5+ years of experience in corporate communications, executive administrative support, or a related role.
• Strong executive administrative capabilities, including calendar management, meeting coordination, travel planning, logistics, and follow-through.
• Strong time management, organizational, documentation, and prioritization skills, with a focus on execution.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Experience with graphic design tools such as Canva, Adobe Photoshop, or similar platforms is a plus.
• Exceptional written and verbal communication skills, with experience creating executive correspondence, presentations, employee communications, newsletters, website content, and social media content.
• Demonstrated ability to balance strategic initiatives with day-to-day administrative responsibilities.
• High degree of discretion, integrity, professional judgment, and confidentiality.

Responsibilities

• Serve as the primary operational and administrative support for the US President, with secondary support to other senior leaders; proactively anticipate executive needs, manage competing priorities, and ensure timely follow-through.
• Manage complex, multi-time-zone executive calendars, travel arrangements, and meeting logistics for the US President and senior leadership team, including prioritization of competing requests.
• Draft and finalize executive correspondence, announcements, presentations, and other communications for internal and external audiences.
• Partner closely with the US President to craft clear, professional, and compelling communications that support business initiatives, priorities, and goals.
• Build, maintain, and serve as the central point of contact for management-level presentations and related communication materials.
• Track project milestones, action items, and commitments across executive-sponsored initiatives, ensuring timely updates and follow-up.
• Support preparation and execution of management meetings, leadership meetings, external engagements, and corporate events.
• Coordinate conference room scheduling, readiness, audiovisual setup, catering, materials, and other logistics for leadership meetings and corporate events.
• Foster cross-functional collaboration with internal teams and external partners.
• Manage multiple projects across internal departments, prioritize effectively, and meet deadlines.
• Perform additional duties and tasks as needed or requested by management.

Skills

Calendar management

Travel planning

Executive communications

Written communication

Presentations (PowerPoint)

Microsoft Office

Canva

Adobe Photoshop

Confidentiality

Cross-functional collaboration

Education

Bachelor’s degree in Business Administration/Communications or related field

Tools

Microsoft Office Suite

PowerPoint

Canva

Adobe Photoshop

Job description

Career Opportunities with Applegreen USA Welcome Centers Central Services

A great place to work.

Current job opportunities are posted here as they become available.

At Applegreen, our mission is to delight customers in transit with passionate hospitality and brands they love.

Applegreen is a leading roadside retailer operating high-quality travel plazas and service areas in the US, Ireland, and the UK. Founded on a commitment to innovation, operational excellence, and customer experience, Applegreen combines fuel, convenience retail, and a diverse portfolio of food and beverage offerings to create welcoming destinations for customers.

In the U.S., Applegreen partners with major transportation authorities and operates more than 100 service plazas along some of the country’s busiest highways and turnpikes. The company is known for modern facilities, strong national and local food brands, and an emphasis on freshness, quality, and sustainability.

At Applegreen, our people are at the heart of what we do. We foster a culture that values teamwork, development, and accountability, offering employees opportunities to grow their careers in a fast-paced, dynamic environment. Applegreen continues to expand while remaining focused on delivering exceptional service to customers and creating a great place to work.

Our Core Value

Our core values define who we are and guide how we work every day. They shape our decisions, inspire our actions, and influence how we engage with our customers, suppliers, business partners, and one another.

• Our customers and communities are at the heart of everything we do.
• We value and develop our people.
• We are driven by pace, passion and performance.
• We seek opportunities and embrace change.

Benefits You Receive

Applegreen offers a competitive benefits package designed to support the health and financial well-being of our associates and families. Available benefits include a variety of company-sponsored and voluntary options such as:

• Hybrid position with 4 days per week worked in our Glen Rock NJ office location and 1 day per week worked remotely
• Paid Time Off
• 401 (k) with Company Match
• Earned Wage Access – Pay on Demand
• Education Assistance
• Employee Referral Bonus
• Pet Insurance

Position Summary

This versatile professional serves as the primary operational partner to the US President, with secondary support to the senior leadership team. The role blends high-level executive administrative support with ownership of corporate communications and requires an exceptional writer who is technologically adept, highly organized, and effective in a fast-paced, confidential environment.

Essential Functions

• Serve as the primary point of operational and administrative support for the US President, with secondary support to other senior leaders; proactively anticipate executive needs, manage competing priorities, and ensure timely follow-through.
• Manage complex, multi-time-zone executive calendars, travel arrangements, and meeting logistics for the US President and senior leadership team, including prioritization of competing requests.
• Draft and finalize executive correspondence, announcements, presentations, and other communications for internal and external audiences.
• Partner closely with the US President to craft clear, professional, and compelling communications that support business initiatives, priorities, and goals.
• Build, maintain, and serve as the central point of contact for management-level presentations and related communication materials.
• Track project milestones, action items, and commitments across executive-sponsored initiatives, ensuring timely updates and follow-up.
• Support preparation and execution of management meetings, leadership meetings, external engagements, and corporate events.
• Coordinate conference room scheduling, readiness, audiovisual setup, catering, materials, and other logistics for leadership meetings and corporate events.
• Foster cross-functional collaboration with internal teams and external partners.
• Manage multiple projects across internal departments, prioritize effectively, and meet deadlines.
• Perform additional duties and tasks as needed or requested by management.

Minimum Qualifications, Knowledge, Skills, and Work Environment

• Bachelor’s degree in Business Administration, Communications, or a related field, or equivalent experience.
• Minimum of 5+ years of experience in corporate communications, executive administrative support, or a related role.
• Strong executive administrative capabilities, including calendar management, meeting coordination, travel planning, logistics, and follow-through.
• Strong time management, organizational, documentation, and prioritization skills, with a focus on execution.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Experience with graphic design tools such as Canva, Adobe Photoshop, or similar platforms is a plus.
• Exceptional written and verbal communication skills, with experience creating executive correspondence, presentations, employee communications, newsletters, website content, and social media content.
• Demonstrated ability to balance strategic initiatives with day-to-day administrative responsibilities.
• High degree of discretion, integrity, professional judgment, and confidentiality.

Core Competencies

• Stakeholder management – Ability to create buy-in from numerous departments and manage change.
• Extremely detail orientated – ensures accurate, and timely data.
• Problem Solving and Decision Making – ensure leadership team is developed and empowered to identify and analyze problems, explore various alternatives, and use sound business judgment to take decisive action.
• Communication skills – strong communication, written and spoken.
• Interpersonal Relationships and Influence – builds relationships and appropriately uses influence to get things done, while also gaining the trust of your team and colleagues across the business

Applegreen is an Equal Opportunity Employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. Applegreen prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination.