Executive Assistant - Chief Advocacy Officer

Community College Preparatory Academy; Washington (District of Columbia); On-site; USD 55,000 - 85,000; Full time

Job summary

Community College Preparatory Academy is seeking an Executive Assistant to the Chief Advocacy Officer to provide organized, responsive support that strengthens external relationships, communications, and partnership commitments.

This role requires coordinating calendars, meetings, travel, briefings, and confidential records; you will serve as a professional contact for partners and internal teams and help advance learner-centered advocacy initiatives.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• At least two years of relevant administrative, customer-service, technical, or program-support experience.
• Proficiency with commonly used office, student-information, or service-management systems.

Responsibilities

• Manage calendars, meeting preparation, correspondence, contact records, travel, expenses, and priority follow-up.
• Coordinate partner meetings, advocacy activities, events, and communications production schedules.
• Prepare briefings, presentations, agendas, notes, and draft correspondence.
• Track relationship commitments, approvals, deadlines, and next steps.
• Maintain confidential stakeholder and organizational information.
• Serve as a professional point of contact for partners, supporters, media inquiries, and internal teams.

Skills

Administrative experience

Communication

Confidentiality

Education

High school diploma or equivalent

Associate degree (preferred)

Tools

Office software

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

CEO FullTime Washington, DC, US

Salary Range: $55,000.00 To $85,000.00 Annually

Community College Preparatory Academy

Executive Assistant to the Chief Advocacy Officer

Department:Advocacy And Engagement

Reports to:Chief Advocacy Officer

Status:Full-time; nonexempt

Location:Washington, DC / campus based

Salary band:$55,000–$85,000 annually

Supervisory responsibilities:No direct reports. May coordinate interns, vendors, event support, or project contributors assigned to advocacy and engagement activities.

Our mission

Community College Preparatory Academy (CCPrep) creates an innovative and rigorous learning environment for adults who are under-credited or have aged out of traditional K–12 pathways. We respond to each learner’s strengths and barriers while preparing students for employment, postsecondary education, industry credentials, and lifelong learning.

The opportunity

Provide organized, responsive support that strengthens CCPrep’s external relationships, communications, and partnership commitments.

Why this role matters for students

Your behind-the-scenes coordination helps partners encounter a reliable institution and helps opportunities reach students on time.

Cognia connections Culture of Learning, Leadership for Learning, Engagement of Learning, and Growth in Learning | Standards 1–3, 5, 9, 11, 15, 17, 19, 24, 26–28. These responsibilities apply within this position’s assigned authority.

• Manage calendars, meeting preparation, correspondence, contact records, travel, expenses, and priority follow-up.
• Coordinate partner meetings, advocacy activities, events, and communications production schedules.
• Prepare briefings, presentations, agendas, notes, and draft correspondence.
• Track relationship commitments, approvals, deadlines, and next steps.
• Maintain confidential stakeholder and organizational information.
• Serve as a professional point of contact for partners, supporters, media inquiries, and internal teams.
• Coordinate accessible partner and learner-engagement activities that support student goals and provide opportunities for learner input.
• Track advocacy and partnership commitments addressing learning barriers; maintain verified evidence and follow-up with accountable program owners.
• Prepare briefings that connect community input and program evidence to proposed resource or service improvements, protecting learner consent and privacy.
• Support inclusive stakeholder engagement that advances learner well-being, academic priorities, and effective individual and collective leadership among partners.
• Maintain dependable advocacy and partnership structures and connect documented learner needs to proposed resource and service decisions.

What strong performance looks like

• The Chief Advocacy Officer is prepared for priority meetings and engagements.
• Stakeholder commitments and follow-up are visible and timely.
• Materials are accurate, audience appropriate, and on schedule.
• Partners experience professional, responsive, and discreet service.
• Specific annual targets and milestones will be established in the employee’s performance plan and aligned with the approved school operating plan.
• Partner commitments and learner feedback are documented, routed to decision-makers, and followed through to accountable owners.
• Advocacy briefings use verified evidence and show the connection between requested support and learner needs.
• Engagement records show broad and respectful participation, shared leadership, dependable follow-through, and advocacy tied to verified learner needs.
• High school diploma or equivalent; additional education or job-related training is valued.
• At least two years of relevant administrative, customer-service, technical, or program-support experience.
• Reliable follow-through, sound judgment, respectful communication, and ability to maintain accurate and confidential records.

Preferred qualifications

• Associate degree or recognized job-related credential.
• Experience supporting adult learners or working in a school, nonprofit, workforce, or community-service environment.
• Proficiency with commonly used office, student-information, or service-management systems.

Core ways of working

• Centers adult learners, values their backgrounds and abilities, and respects their voice and choices.
• Communicates clearly, follows through, and raises risks early.
• Uses evidence, protects confidentiality, and documents work so others can rely on it.
• Collaborates across units and uses resources responsibly.
• Uses feedback and role-appropriate evidence to test improvements, apply professional learning, and review results.

Work environment and essential capabilities

Campus-based work involving regular computer and telephone use, frequent interaction with students and staff, and movement among work areas. Some evening or special-event coverage may be required. Essential duties must be performed with or without reasonable accommodation.

Application and employment conditions

CCPrep provides equal employment opportunity without regard to any characteristic protected by federal or District of Columbia law. Qualified applicants and employees may request reasonable accommodation for the application process or to perform essential job functions. Any required background, credential, driving-record, or employment-history review will occur in accordance with applicable law and at the appropriate stage of the hiring process. Employment may be contingent on satisfactory completion of job-related screening.

This description identifies the role’s principal responsibilities and essential functions. It does not create an employment contract and may be revised to reflect lawful, mission-related organizational needs. Related duties may be assigned when consistent with the role’s purpose and qualifications.