Executive Assistant: Calendar, Travel & Ops Lead

Evlo AI; New York (NY); On-site; USD 80,000 - 140,000; Full time

Job summary

Evlo AI is seeking an attentive Executive Assistant to support the CEO and leadership team in New York. You will manage calendars, coordinate travel, handle communications, and streamline cross-functional logistics in a fast-moving tech environment.

This high-impact role requires proactive problem-solving and the ability to anticipate needs while maintaining discretion and professionalism across all interactions.

Qualifications

• 4+ years supporting senior executives in fast-paced environments.
• Expert-level proficiency with Google Workspace and/or Microsoft Office 365.
• Experience with scheduling, travel, and expense tools (e.g., TripActions, Expensify).
• Exceptional judgment and discretion with highly confidential information.
• Outstanding written and verbal communication with people at every level.
• Track record of juggling competing priorities calmly and independently.
• Bachelor's degree or equivalent practical experience. Bonus: Notion, Slack workflow experience; prior startup experience; event-planning background.

Responsibilities

• Manage complex, ever-changing calendars for one or more C-level executives across multiple time zones.
• Book and optimize domestic and international travel, including flights, hotels, ground transport, and visas.
• Coordinate executive meetings, board sessions, and offsites — agendas, pre-reads, tech setup, and follow-ups.
• Screen and triage inbox communications, drafting responses and flagging items that need executive attention.
• Own expense reporting, invoicing, and purchase requests in systems like Expensify and Coupa.
• Plan team events, celebrations, and on-site logistics, managing vendors and budgets end-to-end.
• Track and follow up on action items across leadership, keeping projects moving without prompting.

Skills

Calendar management

Executive support

Communication

Discretion

Time management

Prioritization

Education

Bachelor's degree or equivalent

Tools

Google Workspace

Microsoft Office 365

TripActions

Expensify

Coupa

Job description

Evlo AI is seeking an attentive Executive Assistant to support the CEO and leadership team in New York. You will manage calendars, coordinate travel, handle communications, and streamline cross-functional logistics in a fast-moving tech environment.

This high-impact role requires proactive problem-solving and the ability to anticipate needs while maintaining discretion and professionalism across all interactions.