Executive Assistant (C-Suite)

Lunar Energy, Inc.; Mountain View (CA); On-site; USD 145,000 - 195,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

401(k) plan with tax deferral

Paid parental leave

Equity / employee stock program

EV charging subsidies

Job summary

Lunar Energy, Inc. is seeking an Executive Assistant to serve as a crucial operational backbone for our leadership team. You will manage complex calendars, streamline priorities, and drive day-to-day momentum across a fast-moving, global company.

Responsibilities include coordinating travel, board and investor meetings, and drafting routine correspondence while maintaining strict confidentiality. Join a fast-growing team with equity opportunities and a strong benefits package.

Qualifications

• 5-7 years of experience supporting multiple C-level executives.
• 1-2 years of experience in engineering or manufacturing preferred.
• Excellent proficiency with Google Suite and calendar tooling.

Responsibilities

• Manage three high-volume calendars (CEO, President, CFO) and balance daily, weekly, and monthly schedules.
• Prioritize competing requests and make scheduling decisions for executives.
• Coordinate domestic and international travel and related logistics.
• Support investor and board engagements, including meeting logistics.
• Draft and send routine correspondence on behalf of executives.
• Review and submit expense reports and assist with expense submissions.

Skills

Calendar management

C-level support

Google Suite

Confidentiality

Communication skills

Cross-functional coordination

Tools

Google Workspace

Job description

Lunar Energy is seeking an Executive Assistant to join our team. As an EA, you will serve as a crucial operational backbone for our leadership team managing complex calendars, streamlining priorities, and driving day-to-day momentum across a fast-moving, global company.

Lunar Energy was founded to transition homes to 100% clean energy—making our electricity greener, our air cleaner and our energy more safe, secure and reliable for all. We’re a fast-growing, global company building the world’s best clean energy products to electrify all homes and connect communities to form clean, resilient virtual power plants.

On a given day at Lunar, you’ll likely…

• Manage three high-volume calendars (CEO, President, CFO), creating efficiency and balance across daily, weekly and monthly schedules
• Prioritize competing requests and make scheduling decisions on behalf of the executives you support
• Establish and maintain a consistent cadence for the executive team to meet and align on priorities
• Coordinate domestic and international travel, including all associated logistics
• Manage scheduling and follow-through for investor and board engagements, including board meeting logistics
• Coordinate meetings with key customers and partners at both executive and working levels
• Maintain records, documents and meeting materials so they are organized, current and available in advance
• Draft and send routine correspondence, including follow-ups, on behalf of the executives
• Review and approve expense reports, and prepare expense submissions for the executives you support
• Plan team offsites, socials and events
• Perform additional professional administrative tasks as needed

Desired Skills:

• 5-7 years of experience supporting multiple C-level executives, ideally at a high-growth startup
• 1-2 years of experience working in engineering or manufacturing industry preferred
• Excellent computer proficiency, particularly working with Google Suite
• Strong organization and prioritization skills
• Ability to work with the highest degree of confidentiality – exercising discretion, judgment and diplomacy
• Highly collaborative with strong interpersonal and communication skills both written and verbal
• Ability to think on your feet to creatively solve problems as they arise, without being tasked to do so

We’re dedicated to creating a remarkable employee experience. At Lunar, competitive base pay is one part of our total compensation package. Lunar employees also have the opportunity to become Lunar shareholders by getting equity in a fast-growing company and participating in our employee stock program.

Additional benefits include:

• Medical, dental, and vision insurance for employees and dependents
• Tax deferred 401(k) plan
• Paid parental leave for all full time employees including 12 weeks paid parental leave for the birthing mother and 6 weeks paid parental leave for the non-birthing parent
• Subsidized EV charging and pre-tax commuter benefits

Our DE&I Philosophy: Lunar Energy is an equal opportunity employer. We are committed to attracting, developing and retaining diverse talent by supporting an inclusive workplace. Lunar recruits, hires, trains, promotes, compensates, and administers all personnel actions without regard to race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status or any other status protected by applicable law.

Our Compensation Philosophy: Our goal is to ensure that all Lunar Energy employees are fairly compensated. Please note that the salary range information that follows is a good faith estimate for this position provided pursuant to the Pay Transparency for Pay Equity Act for California applicants. The salary range estimate for this position depending on level of experience is $145,000-$195,000 USD

The actual offer, reflecting the total compensation package & benefits, will be at the company’s sole discretion, and determined by factors including but not limited to years of experience, job level, geographic location, and other relevant business considerations. The company also reserves the right to amend or modify this job description, employee perks, and benefits at any time.