Executive Assistant Business Partner

Thinking Machines Lab; San Francisco (CA); On-site; USD 200,000 - 250,000; Full time

Benefits offered by this job

Health benefits

Dental benefits

Vision benefits

Unlimited PTO

Paid parental leave

Relocation support

Job summary

Thinking Machines Lab in San Francisco is seeking an Executive Business Partner to support several technical leaders from our SF office. You will help the team stay focused and organized with autonomy and creative problem-solving.

This non-traditional EA role requires adapting to different work styles, coordinating across time zones, and taking ownership with minimal supervision.

Qualifications

• 4+ years of executive or administrative support experience, ideally in AI labs or tech startups.
• Track record of supporting technical leaders such as engineers or researchers.

Responsibilities

• Manage calendars, schedule meetings, and coordinate travel for 3-4 technical leaders
• Serve as the primary point of contact between your supported leaders and the rest of the company
• Track projects and commitments so nothing falls through the cracks

Skills

Executive support

Administrative support

Cross-time zone coordination

Job description

Thinking Machines Lab's mission is to empower humanity through advancing collaborative general intelligence. We're building a future where everyone has access to the knowledge and tools to make AI work for their unique needs and goals.

We are scientists, engineers, and builders who’ve created some of the most widely used AI products, including ChatGPT and Character.ai, open-weights models like Mistral, as well as popular open source projects like PyTorch, OpenAI Gym, Fairseq, and Segment Anything.

About the Role

We're hiring an Executive Business Partner to support several technical leaders out of our San Francisco office. You will help our team stay focused and organized, managing personal logistics and any tasks that might fall through the cracks.

This is a non-traditional EA role, requiring creativity in adapting to different people’s work styles and the new challenges that emerge at a fast-moving startup. The role entails real autonomy in making decisions without tight supervision.

What You’ll Do

• Manage calendars, schedule meetings, and coordinate travel for 3-4 technical leaders
• Serve as the primary point of contact between your supported leaders and the rest of the company
• Track projects and commitments so nothing falls through the cracks

Skills and Qualifications

• 4+ years of executive or administrative support experience, ideally in AI labs or tech startups
• Track record of supporting technical leaders such as engineers or researchers

Preferred qualifications:

• Track record supporting a diverse team, adapting assistance and communication styles to individual needs
• Experience managing a satellite office and coordinating across time zones
• Experience adapting to a fast-changing role and meeting challenges proactively
• Proven professionalism and discretion with sensitive or personal information
• Having followed an executive to a new company

Logistics

• Location: This role is based in San Francisco, CA.
• Compensation: Depending on background, skills and experience, the expected annual salary range for this position is $200,000 - $250,000 USD.
• Visa sponsorship: We sponsor visas. While we can't guarantee success for every candidate or role, if you're the right fit, we're committed to working through the visa process together.
• Benefits: Thinking Machines offers generous health, dental, and vision benefits, unlimited PTO, paid parental leave, and relocation support as needed.

As set forth in Thinking Machines' Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

Thinking Machines Lab will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the California Fair Chance Act, the San Francisco Fair Chance Ordinance, and any other applicable state or local fair chance ordinance or law.