Executive Assistant, Burson Executive Suite

Burson; New York (NY); Hybrid; USD 85,000 - 100,000; Full time

Benefits offered by this job

Hybrid work

Competitive benefits package

Job summary

Burson, a WPP agency in New York, seeks an Executive Assistant to support members of the Leadership Team. You will manage complex schedules, travel, communications, and meetings across Burson and WPP, ensuring executives stay focused on top priorities.

The role requires 10–15+ years of senior‑level EA experience, superb organization, and discretion. This is a hybrid role with offices in New York and flexible arrangements.

Qualifications

• 10-15+ years of experience supporting senior executives in an Executive Assistant or related role.
• Experience supporting C-suite executives within a complex, fast-paced organization.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Proven ability to manage sensitive and confidential information with discretion.

Responsibilities

• Executive Support & Calendar Management: manage complex calendars and scheduling for senior executives; prioritize requests; anticipate conflicts; coordinate meetings across time zones; ensure meeting readiness.
• Travel & Meeting Coordination: arrange domestic and international travel; manage itineraries and expenses; organize board meetings and events; prepare agendas and materials.
• Executive Operations: support day-to-day admin for senior leaders; manage invoices and POs; maintain records and documentation; coordinate with teams and partners.
• Stakeholder Engagement & Office Coordination: serve as professional point of contact; build relationships across Burson, WPP and partners; support leadership communications; align executive priorities.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder management

Discretion & confidentiality

Tools

Microsoft Office

Outlook

Teams

Excel

Job description

Who We Are

Burson, part of WPP, is the global communications leader built to create value for clients through reputation. With highly specialized teams, industry-leading technologies and breakthrough creative, we help brands and businesses redefine reputation as a competitive advantage so they can lead today and into the future. When you work at Burson, you are part of a global community of lifelong learners who thrive at the edge of innovation.

WPP (LSE/NYSE: WPP) is the trusted growth partner for the world’s leading brands. We unite cutting‑edge media intelligence and data solutions, world‑class creativity, next‑generation production, transformative enterprise solutions and expert strategic counsel in a single company –powered by exceptional talent and our agentic marketing platform, WPP Open, to help our clients navigate change, capture opportunity and deliver transformational growth. For more information, visit WPP.com. For more information visit bursonglobal.com and follow us on LinkedIn and Instagram.

More About The Role

Burson is seeking an Executive Assistant to support one or two members of Burson Leadership Team in New York. This role serves as a trusted partner responsible for managing executive operations, coordinating priorities, and ensuring the smooth execution of activities across the Executive Office.

The Executive Assistant plays a critical role in maximizing leadership effectiveness by managing complex scheduling, travel, communications, meetings, and stakeholder interactions. Working closely with senior leaders and key stakeholders across Burson and WPP, this individual helps ensure executive time, attention, and resources are focused on the organization’s highest priorities.

Success in this role requires exceptional organizational skills, sound judgment, discretion, attention to detail, and the ability to navigate a fast‑paced global environment while managing competing priorities with professionalism and confidence.

What You'll Do

Executive Support & Calendar Management

• Manage complex calendars and scheduling requirements for senior executives.
• Prioritize competing requests and help optimize executive time and availability.
• Anticipate scheduling conflicts and proactively identify solutions.
• Coordinate internal and external meetings across multiple time zones.
• Ensure executives are prepared for meetings through effective calendar and logistics management.

Travel & Meeting Coordination

• Coordinate domestic and international travel arrangements and related logistics.
• Manage itineraries, travel documentation, and expense reporting.
• Organize executive meetings, board meetings, offsites, and executive events.
• Prepare agendas, meeting materials, and supporting documentation.
• Track meeting actions and support follow‑up activities as needed.

Executive Operations

• Support day‑to‑day administrative activities for senior executive leaders.
• Manage invoices, expense reports, purchase orders, and operational processes.
• Maintain accurate records, files, and organizational documentation.
• Coordinate with internal teams and external partners to support business needs.
• Assist with special projects and administrative initiatives as assigned.

Stakeholder Engagement & Office Coordination

• Serve as a professional and responsive point of contact for stakeholders.
• Build strong working relationships across Burson, WPP, and partners.
• Support leadership communications and coordination efforts.
• Partner closely with leadership team members and key stakeholders to ensure alignment across executive priorities and activities.
• Help maintain efficient operating rhythms across the Executive Office.

Experience That Contributes To Success

• 10-15+ years of experience supporting senior executives in an Executive Assistant or related role.
• Experience supporting C‑suite executives within a complex, fast‑paced organization.
• Exceptional organizational and time‑management skills.
• Strong written and verbal communication skills.
• Proven ability to manage sensitive and confidential information with discretion.
• Strong attention to detail and ability to manage multiple priorities simultaneously.
• Experience coordinating complex travel, meetings, and executive logistics.
• Proficiency with Microsoft Office applications, including Outlook, Teams, Word, PowerPoint, and Excel.
• Experience working in a global, matrixed organization.
• High degree of professionalism, sound judgment, and executive presence.

Burson is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.

Individual compensation varies based on job‑related factors, including location, business needs, level of responsibility, experience, and qualifications. We offer a competitive benefits package; click here for more details: https://mybenefits.wpp.com/public/welcome.

The base salary for this position at the time of this posting may range between:

$85,000—$100,000 USD

You Belong At Burson

Our vision is for Burson to be the leading 'academy company' for creative communications professionals and emerging leaders. We provide a dynamic environment where ambitious colleagues come to elevate their skills, expand their networks, and ultimately, produce the best solutions for today’s leading brands. Our commitment to your growth is reflected in our robust benefits and people programs, which include professional development opportunities, mentorship programs with industry leaders, a vibrant and inclusive company culture fostering collaboration and innovation and packages designed to reward and retain top talent. We invest in our people because we believe their success is our success.

At Burson, we’re an agency of learn‑it‑alls. We recognize that the things we do best, creativity and communications, require a level of nuanced understanding. That’s why it’s imperative for us to hire extraordinarily talented people of all backgrounds and identities. Without that we can’t do the essential work of inspiring bold ideas, fostering constructive dialogue, cultivating meaningful experiences, and driving innovation and creativity for our partners. Your unique point of view—your talent—is what makes you a #BursonPerson, and it’s how we deliver exceptional results for our clients, together.

We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we’ve adopted a hybrid approach, with teams in the office around four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.