Administrative Assistant Austin

TeleMed2U Inc.; Austin (TX); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) retirement plan with employer+

Job summary

TeleMed2U is seeking an Administrative Assistant to provide high‑level support to the CEO and leadership team. You will manage complex calendars, coordinate executive communications and meetings, support key projects, and ensure the executive team operates efficiently.

This position is in‑office in Austin, TX. Ideal candidates will have a Bachelor’s degree and 3+ years of experience supporting senior leaders, with excellent organizational skills, strong written and verbal communication, and

Qualifications

• Bachelor’s degree in a related field; 2+ years executive or administrative support experience preferred.

Responsibilities

• Provide high‑level administrative support to the CEO and leadership team, including calendar management, meeting coordination, travel arrangements, and expense reporting.

Skills

Calendar mgmt

Scheduling

Communication

Organization

Detail oriented

Office software

Virtual meetings

Independent work

Discretion

Education

Bachelor’s degree

3+ years executive support

Tools

Microsoft Office

Google Workspace

Video conferencing tools

Job description

At TeleMed2U, we believe that time is the most valuable resource in healthcare— whether it is time to diagnosis, time to treatment, or time to better health. That is why, since our founding in 2011, we have been dedicated to increasing access to care across 20 medical and behavioral health specialties nationwide. By breaking down traditional barriers to specialty care, TeleMed2U has become a leading technology-enabled healthcare services company, delivering high-quality, convenient, and easy-to-access virtual healthcare solutions. Our integrated approach to chronic disease management empowers both patients and providers, improving health outcomes through seamless care coordination. With a focus on patient-centered innovation, provider collaboration, and data-driven care delivery, TeleMed2U is redefining specialty care—making it faster, simpler, and more accessible for all.

About the role

The Administrative Assistant provides high-level administrative support to the Chief Executive Officer (CEO) and the broader leadership team at TeleMed2U. This role is responsible for managing complex schedules, coordinating executive communications and meetings, supporting key projects, and ensuring the executive team can operate efficiently and effectively. This position is in office opportunity.

What you'll do

Executive Support to CEO & Leadership Team

• Provide comprehensive administrative support to the CEO, including calendar management, meeting coordination, travel arrangements, and expense reporting.
• Support the broader leadership team (e.g., C‑Suite, Vice Presidents, and key Directors) with scheduling, meeting logistics, document preparation, and other administrative needs as requested.
• Act as a central coordination hub to align executive calendars, prioritize requests, and reduce scheduling conflicts across the leadership team.
• Anticipate executive needs, proactively identify potential issues, and propose solutions to keep priorities on track.

Calendar, Meeting & Communication Management

• Manage complex, dynamic calendars for the CEO and leadership team, prioritizing meetings based on strategic importance and time sensitivity.
• Schedule and coordinate internal and external meetings, including recurring check‑ins, leadership huddles, client meetings, Board‑related calls, and cross‑functional sessions.
• Prepare and distribute meeting agendas, materials, and pre‑reads; ensure participants have the information needed for effective discussions.
• Take meeting notes as requested, capture action items, and follow up to ensure completion and accountability.
• Draft, edit, and proofread executive correspondence, presentations, and other documents with a high degree of professionalism and accuracy.

Executive Projects & Operational Support

• Support special projects for the CEO and leadership team, including preparation of presentations, reports, and summaries.
• Assist with planning, coordination, and booking of leadership offsites, town hall meetings, and other key company events (virtual and/or in‑person).
• Help track key deadlines and deliverables related to strategic initiatives, ensuring reminders and follow‑ups are handled promptly.
• Maintain organized digital filing systems and shared resources for executive documents, presentations, and reference materials.

Stakeholder & Relationship Management

• Serve as a professional and courteous point of contact for internal and external stakeholders seeking time or information from the CEO and leadership team.
• Use discretion and judgment to prioritize and route inquiries, ensuring appropriate access while protecting executive time while focusing.
• Build positive working relationships across departments to facilitate communication and coordination on behalf of the leadership team.

Qualifications

Education & Experience

• Bachelor’s degree in Business Administration, Communications, Management, or a related field; other degrees considered with a minimum of 2 years of relevant executive or administrative support experience.
• 3+ years of experience supporting senior leaders or executives in an administrative or executive assistant role.
• Experience supporting multiple leaders concurrently.
• Experience in a fast‑paced, growing organization.
• Able to work in office in Austin, TX
• Exceptional organizational and time management skills, with the ability to manage multiple priorities, deadlines, and stakeholders.
• Strong written and verbal communication skills, including proofreading and document preparation.
• High level of discretion and integrity when handling confidential and sensitive information.
• Proficiency with Microsoft Office or Google Workspace and virtual meeting platforms.
• Strong attention to detail and accuracy in all work products.
• Proven ability to work independently with minimal supervision and to exercise sound judgment in a remote environment.
• Professional, courteous, and adaptable, with strong interpersonal skills and a service‑oriented mindset.
• Medical, dental, and vision insurance
• 401(k) retirement plan with employer matching
• Paid time off (PTO)
• Paid holidays
• Salary Range: $60,000 - $70,000

TeleMed2U is an equal opportunity employer and is committed to providing a workplace that is inclusive and free of discrimination. As an EEO employer, TeleMed2U does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, or any other status protected by applicable law or regulation. We strive to create a diverse and welcoming environment for all employees, where each person is recognized and valued for unique contributions. All employment decisions are based on merit, business needs, and individual qualifications.

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We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

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