Executive Assistant (Antitrust & Competition Economics)

Charles River Associates International; Washington (District of Columbia); Hybrid; USD 90,000 - 105,000; Full time

Job summary

Charles River Associates, a leading global consulting firm, seeks an Executive Assistant to support multiple Vice Presidents and consulting staff in Washington, DC. The role covers project administration, client relations, and marketing/recruiting coordination within our Antitrust & Competition Economics practice.

The EA will manage calendars, travel, invoices, and communications, ensuring confidentiality and high-quality service for a fast-paced environment.

Qualifications

• Bachelor’s degree required.
• 3+ years in a support role, ideally in professional services.
• Strong invoicing experience with time-based and fixed-price billing.
• Familiarity with financial reporting tools; Oracle preferred.
• Contract management capability; editing and maintaining client/vendor letters.
• Experience with client communications and outreach.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Exceptional attention to detail and accuracy; highly organized.

Responsibilities

• Deliver project administration support: oversee conflict checks, client retention letters, project code requests, and project billing and reporting; process vendor invoices and timesheets promptly.
• Provide general administrative support: maintain calendars, travel arrangements, files, and correspondence; back up for other EAs.
• Manage high-volume project billing: prepare invoices, draft work descriptions, obtain approvals; collaborate with finance to resolve issues.
• Follow up and report on outstanding unbilled amounts, receivables and write-offs under VP guidance.
• Assist with client relationship management and marketing support; maintain templates and CRM updates.

Skills

Client invoicing

Contract management

Client communications

Attention to detail

Organization

Time management

Communication skills

Problem solving

Education

Bachelor’s degree in an appropriate discipline

Tools

Microsoft Office

Oracle

Job description

Executive Assistant (Antitrust & Competition Economics)

Washington, DC, United States

About Charles River Associates

Charles River Associates is a leading global consulting firm that provides economic, financial, and business management expertise to major law firms, corporations and governments around the world. CRA advises clients on economic and financial matters pertaining to litigation and regulatory proceedings, and guides corporations through critical business strategy and performance-related issues. Since 1965, clients have engaged CRA for its combination of industry experience and rigorous, fact-based analysis that provide clients with clear, implementable solutions to complex business concerns.

Position Overview

Our Antitrust and Competition Economics practice is an acknowledged leader in providing economic analysis, advice, and testimony for antitrust and merger cases worldwide. Clients include government agencies, law firms, and corporations of all sizes. Some of our past engagements include work with parties to the Office Depot/OfficeMax, Texas Instruments/National Semiconductor, and Google/Motorola Mobility Holdings transactions. We tailor our analyses to the facts of each case, employing tools such as merger simulation, upward pricing pressure analysis, econometrics, bargaining theory, or game theory as needed. Whether before a court or a regulatory agency, CRA consultants set a high standard for the clear communication of sophisticated economic analysis in complex cases.

We are currently seeking a full-time Executive Assistant to provide support to multiple Vice Presidents and consulting staff in a number of critical areas, including project and team administration; client relations; and marketing, recruiting and onboarding coordination. This role will support members of our practices based in our Washington DC office.

The Executive Assistant serves as a critical connection between and among our project teams, clients, and corporate departments. This person will have exceptional organizational, time-management and communication skills and a strong attention to detail. A successful Executive Assistant demonstrates initiative and responsiveness, picks up new skills quickly, and exhibits an ability to anticipate next steps. Key responsibilities for this position include:

• Deliver project administration support: oversee conflict checks, client retention letters, project code requests, and project billing and reporting; process vendor invoices, team expense reports, check requests and timesheets in a timely manner;
• Provide general administrative support: maintain calendars and routine correspondence, coordinate detailed travel arrangements, maintain files, answer telephones, and provide administrative backup for other executive assistants;
• Manage high volume project billing, including preparing and ensuring accuracy of invoices, drafting work descriptions, and obtaining relevant approvals; work closely with corporate finance department to proactively resolve issues;
• Follow up and provide regular reporting on outstanding project unbilled amounts, receivables and write-offs under the direction of Vice Presidents and project managers;
• Facilitate client retention letters and statements of works; assist with editing and reviewing for accuracy prior to submission; maintain templates and update as requested;
• Oversee client relationship management database and deliver marketing and business development support;
• Manage logistics for internal and external practice meetings and client events;
• Serve as point person for ad hoc practice needs, such as ordering supplies, employee gifts, etc.;
• Act as an internal and external liaison with corporate departments (Human Capital, Information Technology, Financial Administration, Communications, etc.) and other practices;
• Perform other administrative duties as assigned.

Qualifications

• Bachelor’s degree in an appropriate discipline;
• Minimum 3 years of relevant work experience in a support role; experience in professional services strongly preferred (consulting, law, financial services);
• Strong client invoicing experience, ideally with exposure to time-based and fixed price billing, in a high-volume environment;
• Familiarity with financial reporting tools (exposure to Oracle preferred);
• Proven contract management capability; editing, facilitating and maintaining client and/or vendor retention letters;
• Prior experience with client communications and outreach;
• Intermediate to advanced proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook);
• Exceptional attention to detail and focus on accuracy in work product;
• Energetic self-starter with strong interpersonal skills including a cooperative and professional attitude;
• Displays good judgment and problem-solving skills in a fast-paced environment;
• Well-organized, flexible and capable of managing multiple priorities simultaneously;
• Outstanding written and oral communication skills;
• Maintains client, corporate and court-ordered confidentiality at all times.

Work Location Flexibility

CRA creates a work environment that enables our colleagues to benefit from being together in the office to best deliver on our promise of career growth, mentorship and inclusivity. At the same time, we recognize that individuals realize a range of benefits when working from home periodically. We currently expect that individuals spend at least 3 to 4 days a week working in the office (which may include traveling to another CRA office or to client meetings), with specific days determined in coordination with your practice or team.

Our Commitment to Equal Employment Opportunity

Charles River Associates is an equal opportunity employer (EOE). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, status as a protected veteran, or any other protected characteristic under applicable law.

Salary and other compensation

A good-faith estimate of the annual base salary range for this position is $90,000 - $105,000. Starting pay within this range may vary based on factors such as education level, experience, skills, geographic location, market conditions, and other qualifications of the successful candidate. This position may be eligible for additional bonus incentive compensation. CRA offers a comprehensive benefits package, subject to eligibility requirements, which includes: medical, dental, and vision insurance; 401(k) retirement plan with employer match; life and disability insurance; paid time off (vacation, sick leave, holidays); paid parental leave; wellness programs and employee assistance resources; and commuter benefits.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in Charles River Associates’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.