Executive Assistant - Administration

Agence PROvidence; Everett (WA); On-site; USD 43,000 - 66,000; Full time

Job summary

Providence Health & Services is seeking an experienced administrative professional to support the CEO, Director of Operations, Clinic Administrators, and Providence Support Service managers at Mill Creek Medical Center‑Everett, WA.

You will manage complex calendars, assist with meetings, and prepare PowerPoint materials while upholding the mission and core values of Providence, delivering high‑quality administrative service in a fast‑paced health system.

Qualifications

• Coursework/training in office management and administration.
• Experience at the executive level with calendaring, PowerPoint, and handling multiple priorities.
• Preferred: prior administrative support to multiple executives.

Responsibilities

• Provide administrative and secretarial support to the CEO, Director of Operations, Clinic Administrators and Providence Support Service managers.

Skills

Office management coursework

Executive secretarial experience

Calendaring skills

PowerPoint

Managing multiple priorities

Job description

Description

This position provides a variety of complex administrative and secretarial support activities for Providence Health & Services CEO, Director of Operations, Clinic Administrators, and Providence Support Service managers. Supports the mission and core values of Providence Health & Services through responsible and effective work performance.

Providence caregivers are not simply valued – they’re invaluable. Join our team at Providence Medical Group Northwest Washington and thrive in our culture of patient-focused, whole-person care built on understanding, commitment, and mutual respect. Your voice matters here, because we know that to inspire and retain the best people, we must empower them.

Schedule

Monday to Friday day shift with some flexibility needed to help with early morning meetings and occasional evening meetings. Full time. Workplace Type: On-site. Work Location: Mill Creek Medical Center-Everett, WA. Address: WA Everett 12800 Bothell-Everett Hwy.

Required Qualifications

• Coursework/Training: additional course work in office management and administration
• Progressively responsible secretarial and office administration experience at the executive level which include calendaring skills in a complex environment, PowerPoint presentations, and managing multiple priorities.

Preferred Qualifications

• Prior experience providing administrative support to multiple executives.

Why Join Providence?

Our best-in-class benefits are uniquely designed to support you and your family in staying well, growing professionally, and achieving financial security. We take care of you, so you can focus on delivering our Mission of caring for everyone, especially the most vulnerable in our communities.

Accepting a new position at another facility that is part of the Providence family of organizations may change your current benefits. Changes in benefits, including paid time-off, happen for various reasons. These reasons can include changes of Legal Employer, FTE, Union, location, time-off plan policies, availability of health and welfare benefit plan offerings, and other various reasons.

About Providence

At Providence, our strength lies in Our Promise of "Know me, care for me, ease my way." Working at our family of organizations means that regardless of your role, we’ll walk alongside you in your career, supporting you so you can support others. We provide best-in-class benefits and we foster an inclusive workplace where diversity is valued, and everyone is essential, heard and respected. Together, our 120,000 caregivers (all employees) serve in over 50 hospitals, over 1,000 clinics and a full range of health and social services across Alaska, California, Montana, New Mexico, Oregon, Texas and Washington. As a comprehensive health care organization, we are serving more people, advancing best practices and continuing our more than 100-year tradition of serving the poor and vulnerable.

Posted are the minimum and the maximum wage rates on the wage range for this position. The successful candidate's placement on the wage range for this position will be determined based upon relevant job experience and other applicable factors. These amounts are the base pay range; additional compensation may be available for this role, such as shift differentials, standby/on-call, overtime, premiums, extra shift incentives, or bonus opportunities.

Providence offers a comprehensive benefits package including a retirement 401(k) Savings Plan with employer matching, health care benefits (medical, dental, vision), life insurance, disability insurance, time off benefits (paid parental leave, vacations, holidays, health issues), voluntary benefits, well-being resources and much more. Learn more at providence.jobs/benefits.

Applicants in the Unincorporated County of Los Angeles: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Unincorporated Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

About The Team

Providence Clinical Network (PCN) is a service line within Providence serving patients across seven states with quality, compassionate, coordinated care. Collectively, our medical groups and affiliate practices are the third largest group in the country with over 11,000 providers, 900 clinics and 30,000 caregivers.

PCN is comprised of Providence Medical Group in Alaska, Washington, Montana and Oregon; Swedish Medical Group in Washington’s greater Puget Sound area, Pacific Medical Centers in western Washington; Kadlec in southeast Washington; Providence’s St. John’s Medical Foundation in Southern California; Providence Medical Institute in Southern California; Providence Facey Medical Foundation in Southern California; Providence Medical Foundation in Northern and Southern California; and Covenant Medical Group and Covenant Health Partners in west Texas and eastern New Mexico.

Providence is proud to be an Equal Opportunity Employer. We are committed to the principle that every workforce member has the right to work in surroundings that are free from all forms of unlawful discrimination and harassment on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law. We believe diversity makes us stronger, so we are dedicated to shaping an inclusive workforce, learning from each other, and creating equal opportunities for advancement.

Pay Range

$31.43 - $48.08

The amounts listed are the base pay range; additional compensation may be available for this role, such as shift differentials, standby/on-call, overtime, premiums, extra shift incentives, or bonus opportunities.