Executive Assistant 830007

Stivers; Illinois; On-site; USD 75,000; Full time

Job summary

A staffing agency in Naperville is urgently hiring an Executive Assistant to provide high-level administrative support to leadership. This role requires strong organizational skills and proficiency in Microsoft 365 and HubSpot. Ideal candidates have 8+ years of office experience and are detail-oriented. The position offers a competitive salary of $75,000/year.

Qualifications

• 8+ years of experience in an office environment; 10+ years preferred.
• Minimum of 2 years working with a CRM.
• Strong writing, formatting, and proofreading skills.

Responsibilities

• Manage calendars, schedule meetings, coordinate travel.
• Prepare proposals, contracts, and reports.
• Plan firm-wide events and manage office operations.

Skills

Office management

CRM proficiency (HubSpot)

Microsoft 365 Suite

Writing and proofreading skills

Organizational skills

Tools

HubSpot

Microsoft 365 Suite

Job description

Overview

Job Title: Executive Assistant- Urgently Hiring

Pay: 75,000/yr

Hours: 8 AM - 5 PM

Start Date: ASAP

We’re looking for an experienced Executive Assistant in the Naperville area to provide high-level administrative and operational support to our leadership team. This role is ideal for someone who thrives in a fast-paced environment, enjoys keeping teams organized, and takes pride in ensuring every detail is handled with care.

Responsibilities

• Serving as a trusted partner to senior leaders by managing calendars, scheduling meetings, and coordinating travel logistics.
• Preparing proposals, contracts, reports, and polished presentations to support client-facing work.
• Planning and coordinating firm-wide events, conferences, and internal communications.
• Managing office operations, including supplies, vendors, equipment, and day-to-day administrative needs.
• Maintaining and improving a CRM system (HubSpot) to strengthen client and prospect relationships.

Qualifications

• 8+ years of experience in an office environment; 10+ years preferred.
• Minimum of 2 years of experience working with a CRM (HubSpot strongly preferred).
• Proficiency in Microsoft 365 Suite and cloud-based file management systems.
• Strong writing, formatting, and proofreading skills with the ability to produce professional documents and presentations.
• Highly organized, proactive, and detail-oriented with proven ability to manage multiple priorities.

About the Company / Equal Employment Opportunity

Stivers Staffing is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Additional Information

Ready to take the next step? Apply now for this Executive Assistant role in Naperville—or contact us to learn more!