Executive Assistant (#26-142 Secret Clearance)

Strategic Analysis, Inc.; Arlington (VA); On-site; USD 80,000 - 110,000; Full time

Job summary

Strategic Analysis, Inc. (SA) seeks an Executive Assistant to support DARPA's Defense Sciences Office. The role emphasizes complex calendar management, meeting logistics with senior government personnel, and formal correspondence preparation.

Ideal candidates have an Associate degree, a DoD Secret clearance (TS eligibility preferred) and at least 8 years in government-related admin support. Strong communication, organization, and proficiency in MS Office are essential to succeed in a fast-paced

Qualifications

• Associate degree required; DoD Secret clearance at minimum, ability to obtain TS.
• Minimum 8 years of related government administrative experience preferred.
• Strong written and verbal communication skills and attention to detail.
• Ability to multitask in a fast-paced government environment.

Responsibilities

• Manage and maintain complex calendars and schedules for ARCs.
• Coordinate meetings with senior government, industry, and academia personnel.
• Draft memos and official correspondence and track actions.
• Support travel logistics, reports, and meeting materials.
• Assist with recruitment, reviews, and documentation workflow.
• Prepare travel orders and vouchers; coordinate domestic/international travel.

Skills

Calendar management

Executive support

Written & verbal communication

Time management

MS Office proficiency

Scheduling meetings

Team collaboration

Problem solving

Education

Associate degree

Tools

Microsoft Word

PowerPoint

Excel

Outlook

DTS

Job description

Strategic Analysis, Inc. (SA) seeks a highly organized and motivated team player to serve as an Executive Assistant to support DARPA's defense sciences office. You will be providing administrative and analytical program support for an office within DARPA. The ideal candidate will be flexible, enthusiastic, creative, and a quick learner who can adapt to rapidly changing environments and demands in a positive manner.

Work schedule:Mostly on-site

Responsibilities

• Manage and maintain complex calendars and schedules related to the ARCs.
• Resolve conflicting priorities and orchestrate changes to the calendar, as required, which may include coordination, verification, and scheduling of meetings with senior government personnel, staff, industry, and academia personnel.
• Compose drafts of short notes, internal memos, and formal official correspondence, in addition to scheduling and attending daily, weekly, bi-weekly, etc. meetings and tracking taskers/actions. Memos and other documents shall follow the standard established for the office and shall be appropriate for senior level government officials.
• Perform complex and routine administrative duties including but not limited to day-to-day operations and forward-planning for internal and external ARC initiative events, as well as assisting with website content updates and maintaining office spreadsheets and files.
• Plan, coordinate, and confirm logistical support (transportation, badges, security clearance paperwork, audio visual support, etc.) for meetings and/or events, which may involve handing of sensitive information.
• Receive, coordinate, and respond to invitations and inquiries for the ARC initiative.
• Assist in preparing required reports and presentations, to ensure required material/content is ready for review prior to scheduled meetings, to include copying material for distribution.
• Assist with government timekeeping (e.g., leave and trip reports), recruitment (e.g., outreach, scheduling interviews, Fellow candidate seminars), and personnel matters (e.g., set up quarterly/yearly reviews, ensure documents get signed). Provide meeting and event coordination to include planning, execution, and close-out of all logistics.
• Create travel orders in DTS and complete vouchers upon return; facilitate domestic and international travel for Innovation Fellows.
• Coordinate office assignments, moves and new hire set for Innovation Fellowship
• Other duties as assigned in an office environment.

Qualifications

Education: Associate degree
Clearance: DoD Secret clearance at minimum, ability to obtain TS

Experience and Skills

• A minimum of 8 years of related experience, preferably within a government agency
• Ability to work both independently and with team members to analyze and resolve issues expeditiously.
• Ability to multi-task and establish priorities to ensure deadlines are met.
• Exceptional verbal and written communication skills.
• Ability to function efficiently in a high-paced, demanding work environment.
• Exceptional planning and time management skills.
• Keen organizational skills.
• Positive attitude, resourceful nature, and excellent problem-solving capabilities
• Working knowledge of Microsoft Word, PowerPoint, Excel, and Outlook
• Government travel system DTS is a plus.