Executive Assistant 1, Technology (Hybrid - Seattle, WA)

Nordstrom, Inc.; Seattle, Northern (WA, KY); Hybrid; USD 38,000 - 61,000; Full time

Benefits offered by this job

Medical/Vision/Dental

401k

Paid Time Off

Life Insurance

Discounts

Job summary

Nordstrom, Inc. is seeking an Executive Assistant to support the Vice Presidents of Technology, Employee Experience and Store Technology in Seattle.

The role demands highly organized, proactive support, including calendar management, travel planning, expense reconciliation, and careful handling of confidential information. The position collaborates to strengthen company culture, prepares reports and presentations, and ensures smooth coordination of multiple workstreams in a fast-paced

Qualifications

• Proven experience as an Executive Assistant or similar administrative role.
• Bachelor's degree in business administration or related field preferred, or equivalent working experience.
• Proficient in Microsoft Office Suite (SharePoint, Excel, Outlook, and PowerPoint) and experience with virtual meeting software (e.g., Microsoft Teams, Slack).
• Exceptional context-switching ability and excellent communication and interpersonal skills.
• Ability to navigate ambiguity and influence without authority.
• Proactive problem-solving with strong decision-making capabilities and discretion with confidential information.
• Experience in managing executive calendars and travel arrangements.
• Able to thrive in a fast-moving, high-change environment with multiple workstreams.
• Exceptional attention to detail and follow-through.

Responsibilities

• Provide comprehensive support services to the Vice Presidents and build a professional, responsive environment.
• Manage complex calendars with prioritization, scheduling, and meeting preparation.
• Partner with teammates to promote culture through engagement and events.
• Assist in maintaining department discretionary budget and expense reconciliation and travel arrangements.
• Prepare and edit correspondence, reports, and presentations.
• Handle confidential information with discretion and maintain records securely.
• Perform other related duties and execute projects as assigned.

Skills

Executive support

Calendar management

Communication

Discretion/Confidentiality

Problem-solving

Organization

Travel arrangements

Budget management

Team collaboration

Education

Bachelor's degree in business administration or related field

Tools

Microsoft Office Suite

SharePoint

Excel

Outlook

PowerPoint

Microsoft Teams

Slack

Job description

Job Description

We are seeking a highly organized and proactive Executive Assistant to support the Vice President of Technology, Employee Experience and the Vice President of Technology, Store Technology, while also supporting the greater organization. The ideal candidate will be experienced in handling a wide range of administrative and executive support-related tasks, with the ability to work independently and with a team of other executive assistants and leaders. This role requires impeccable attention to detail, the ability to meet tight deadlines, flexibility, and great communication skills.

A day in the life

• Provide comprehensive support services to the Vice Presidents by building a foundation of a professional, responsive, and effective environment for the organization
• Manage complex calendars by proactively prioritizing, scheduling, preparing for and communicating meetings and events for the Vice Presidents and others as needed
• Partner with other team members to help build company culture by leading engagement/recognition projects, organizing team communications and planning events, both internally and offsite
• Assist in maintaining department discretionary budget and manage expense reconciliation and travel arrangements
• Prepare and edit correspondence, reports, and presentations
• Handle highly confidential information with discretion and maintain the security of the Vice Presidents’ records and files
• Perform other related duties and execute projects as assigned

You own this if you have...

• Proven experience as an Executive Assistant or similar administrative role
• Bachelor's degree in business administration or related field preferred, or equivalent working experience
• Proficient in Microsoft Office Suite (SharePoint, Excel, Outlook, and PowerPoint) and experience with virtual meeting software (e.g., Microsoft Teams, Slack)
• Exceptional context-switching ability, can shift rapidly between priorities and people without losing track of what’s in flight
• Excellent communication and interpersonal skills
• Ability to navigate through ambiguity and influence without authority
• A proactive approach to problem-solving with strong decision-making capabilities
• Ability to maintain a high level of integrity and discretion in handling confidential information
• Experience in managing executive calendars and travel arrangements
• Comfortable thriving in a fast-moving, high-change environment; able to keep many workstreams in motion simultaneously and switch context quickly without losing momentum
• Exceptional attention to detail and follow-through

Pay Range Details

The pay range(s) below has been provided in compliance with state specific laws. Pay ranges may be different for other locations. Pay offers are dependent on the location, as well as job-related knowledge, skills, and experience. $27.75 - $44.25 Hourly

Benefits

• Medical/Vision, Dental, Retirement and Paid Time Away
• Life Insurance and Disability
• Merchandise Discount and EAP Resources
• 401k
• medical/vision/dental/life/disability insurance options
• PTO accruals
• Holidays

This position may be eligible for performance-based incentives/bonuses.

Eligibility requirements may apply based on location, job level, classification, and length of employment.

Learn more in the Nordstrom Benefits Overview by copying and pasting the following URL into your browser: https://careers.nordstrom.com/pdfs/Ben_Overview_07-14_Full_Time_ES-US.pdf

A few more important points... The job posting highlights the most critical responsibilities and requirements of the job. It’s not all-inclusive. There may be additional duties, responsibilities and qualifications for this job.

For Los Angeles or San Francisco applicants: Nordstrom is required to inform you that we conduct background checks after conditional offer and consider qualified applicants with criminal histories in a manner consistent with legal requirements per Los Angeles, Cal. Muni. Code 189.04 and the San Francisco Fair Chance Ordinance. For additional state and location specific notices, please refer to the Legal Notices document within the FAQ section of the Nordstrom Careers site. Please be mindful that there may be legal notices and requirements related to this job posting that are specific to your state. Review the Career Site FAQ’s for relevant information and guidelines.

About Us

We’re a fast-moving fashion company that started as a shoe store in 1901. This heritage of service is the foundation we’re building on as we provide convenience and true connection for our customers. We empower our people to be innovative, creative and focused on providing the best service to our customers. Through it all, we remain committed to leaving the world better than we found it. Whether you’re a genius engineer, a phenomenal salesperson or a supply chain pro, we invite you to bring your unique talents and join our team. We reward great work, promote from within and celebrate diversity.

CUSTOMER OBSESSED We strive to know our customers better than anyone else. We listen, anticipate, build trust and move with speed to deliver on their needs.

OWNERS AT HEART We treat every interaction as an opportunity to make an impact and deliver excellence.

CURIOUS AND EVER CHANGING We approach problems with curiosity and create solutions. We unlock potential to be bold, think big and inspire innovation.

HERE TO WIN We’re committed to delivering results, both today and tomorrow. We win as a team by supporting and challenging one another to be better every day.

WE EXTEND OURSELVES We treat each other with respect and kindness. We do the small things that make a big difference. We create a welcoming environment, helping people feel connected, valued and part of one community.

Come on! Join us!