Executive Assistant

Dalio Family Office; Westport (CT); Hybrid; USD 90,000 - 205,000; Full time

Benefits offered by this job

Hybrid work environment

Medical premiums

Gym reimbursement

401(k) match

Paid time off

Job summary

Dalio Family Office in Westport, CT seeks an Executive Assistant to support Global Strategic Planning and the oCEO leadership. You will manage calendars, coordinate with internal stakeholders, arrange travel, and assist with meeting prep and project initiatives.

The ideal candidate has 8+ years of EA experience in a high-intensity setting, strong discretion, MS Office expertise, and familiarity with Monday.com, JIRA, Concur, and Sage Intacct.

Qualifications

• 8+ years of Executive Assistant experience in a high-intensity office
• Discreet and professional handling of confidential information
• Excellent written and verbal communication with a professional demeanor
• Proficient in MS Word, Outlook, PowerPoint, OneDrive, SharePoint; basic Excel
• Experience managing projects in a fast-paced environment
• Experience coordinating office events and cross-functional initiatives

Responsibilities

• Provide direct administrative support to Head of Global Strategic Planning and Chief of Staff oCEO
• Manage complex calendars and coordinate with internal/external stakeholders
• Coordinate travel arrangements and on-site scheduling across time zones
• Prepare agendas, notes, and follow-up items for meetings
• Assist with document management, archiving, and finance transactions (Concur)
• Support department projects from inception to execution and track workflow

Skills

Time management

Multi-tasking

Executive support

Communication

MS Office proficiency

Project coordination

Education

Bachelor's degree or equivalent

Tools

Monday.com

JIRA

Concur

Sage Intacct

Job description

Executive Assistant – Global Strategic Planning & Office of the CEO (oCEO)

Dalio Family Office

Dalio Family Office Overview

The Dalio Family Office (DFO) supports Barbara and Ray Dalio and their family in their ventures, investments, and philanthropic efforts under Dalio Philanthropies, which includes OceanX, Dalio Education, Endless Network, and the Beijing Dalio Foundation. The core of the DFO’s culture is built around meaningful work and meaningful relationships and the family’s commitment to giving back. The office is headquartered in Westport, CT with regional offices in New York City, Singapore, and Abu Dhabi.

Position Summary

The Executive Assistant will support both the Global Strategic Planning and oCEO leadership team for the Dalio Family Office. The Executive Assistant will enable senior leaders to operate efficiently and effectively by providing seamless coverage and support of day-to-day administrative tasks and managing various team initiatives, processes, and other activities. This individual will provide critical leverage by understanding the executives’ goals, working styles, and preferences as well as guard railing for weaknesses.

Day-to-day Responsibilities Would Include a Combination Of The Following

• Provide direct administrative support for both the Head of Global Strategic Planning and the Chief of Staff oCEO, with activities including:
  • Manage complex and dynamic calendars
  • Liaise with internal stakeholders and external parties for communication and on-site scheduling
  • Coordinate among all schedules, calendars and other shared activities
  • Plan and set up appointments and activities proactively and accurately
  • Ensure efficient use of time while enabling executives’ shifting priorities.
  • Process and follow up on service and support needs, including IT, purchasing, facilities, travel, and expense reimbursement.
• Support various departmental (pillar) projects from inception to execution, holding accountability for the time management and workflow process to ensure excellent results.
• Ensure executives stay on schedule and meet daily deliverables, monitor, and maintain their task lists, dashboards and workflow.
• Assist with meeting preparation and follow up, including maintaining agendas, creating pre-meeting packets, taking notes as needed, distributing, and checking on follow-up items.
• Assist with document preparation, management and archiving.
• Perform finance administrative transaction processing, such as Concur expense report submission
• Support office community and employee caring activities.
• Additional duties as assigned

The ideal candidate will possess the following knowledge, skills, attributes, and values:

• Excellent time management and task management skills, including ability to triage unexpected priorities and manage demanding and complex international travel schedules.
• Natural multi-tasker comfortable wearing many hats in support of a dynamic organization
• Ability to anticipate and proactively manage needs of executives
• Results driven while able to balance and organize lots of moving parts. Comfortable with ambiguity and quick pivots.
• Excellent written and oral communication skills and a professional demeanor.
• Excellent word processing, filing, and organizational skills
• Ability to coordinate, prioritize and handle multiple projects simultaneously under minimal supervision

Illustrative Benefits

• 100% company paid medical premiums
• 17 company paid holidays
• Friday summer hours
• Monthly community happy hours
• Hybrid work environment
• Free catered food services for in-office days
• Generous PTO offering
• Casual dress code
• 150% 401(k) match up to $7,500 and 100% match above $7,500 ($15k match limit)
• Gym reimbursement, back up childcare services, insurance, financial, and legal services, and much more!

Qualifications

• Minimum of 8 years of Executive Assistant or similar experience in a high intensity office setting, preferably having supported multiple executives.
• Discreet and professional in handling sensitive and/or confidential information and maintaining high integrity.
• High degree of client service professionalism engaging both internally with external contacts and advisors
• Excellent with Microsoft Word, Outlook, Power Point, OneDrive, SharePoint; at least basic Excel knowledge.
• Experience managing projects in a fast-paced, high caliber environment.
• Experience with Monday.com, JIRA, Concur, and Sage Intacct.
• Experience coordinating office events and employee centric activities.

Compensation

Compensation for the role includes a competitive salary in the range from $90,000 -$205,000 (inclusive of a merit-based bonus, dependent on years of experience, level of education obtained, as well as applicable skillset) and an excellent benefits package, including paid time off ranging from 15 to 25 days based on years of service, paid sick and safe leave, dental, vision, life and disability insurance, paid parental time off, birth mother recovery pay, sick family member pay, parental ramp back up program, gym reimbursement and generous employer match for 401k.

Please note we are unable to provide immigration sponsorship for this position.

At the DFO, we believe our biggest asset is our people. We are proud to be an equal opportunity employer, hiring and developing individuals from diverse backgrounds and experiences to add to our collaborative culture. The DFO treats all candidates and employees with respect and does not discriminate in our recruiting, hiring, and promoting processes and general treatment during employment, including on the basis of actual or perceived race, creed, color, religion, sex, age, sexual orientation, gender identity and/or expression, alienage or national origin, ancestry, citizenship status, marital status, veteran status, or disability.