Executive Assistant

BioSpace; Waltham (MA); On-site; USD 125,000 - 150,000; Full time

Job summary

Dyne Therapeutics is seeking an Executive Assistant to provide strategic administrative and project support to senior leaders. The role focuses on complex calendar and travel management, meeting planning, and governance coordination. Based in Waltham, MA, this full-time position requires discretion and collaboration across teams.

You will support leadership teams, manage board communications, and help advance organizational priorities while maintaining the highest standards of professionalism.

Qualifications

• High School Diploma required; Bachelor's degree preferred.
• 10+ years of experience supporting senior leaders in a fast-paced corporate environment.
• Experience in biotechnology, pharmaceutical, healthcare, or life sciences is preferred.
• Proven ability to manage multiple priorities and stakeholders simultaneously.
• Advanced proficiency with Microsoft Office 365, Outlook, Teams, PowerPoint, Word, and Excel.

Responsibilities

• Manage complex and frequently changing executive calendars and travel itineraries.
• Coordinate internal and external meetings across multiple stakeholders and time zones.
• Prepare executives for meetings with agenda development and briefing materials.
• Track commitments and ensure execution of action items and decisions.
• Draft, edit, and coordinate executive communications and presentations.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder management

Communication skills

Discretion/confidentiality

Education

High School Diploma required

Bachelor's degree preferred

Tools

Microsoft Office 365

Outlook

Teams

PowerPoint

Word

Excel

Job description

Company Overview

Dyne Therapeutics is focused on delivering functional improvement for people living with genetically driven neuromuscular diseases. We are developing therapeutics that target muscle and the central nervous system (CNS) to address the root cause of disease. The company is advancing clinical programs for Duchenne muscular dystrophy (DMD) and myotonic dystrophy type 1 (DM1) as well as preclinical programs for facioscapulohumeral muscular dystrophy (FSHD), Pompe disease and multiple DMD mutations. At Dyne, we are on a mission to deliver functional improvement for individuals, families and communities. Learn more at https://www.dyne-tx.com/, and follow us on X, LinkedIn and Facebook.

Role Summary

The Executive Assistant serves as a highly trusted partner to one or more senior executives, providing strategic administrative, operational, and project management support. This role acts as an extension of the executive, ensuring priorities are effectively managed, organizational objectives are advanced, and leadership teams operate efficiently.

The Executive Assistant is responsible for complex calendar and travel management, meeting and event planning, leadership team operations, executive communications, and coordination of high-priority initiatives. This role regularly interacts with employees at all levels of the organization, Board members, external partners, investors, consultants, and vendors while maintaining the highest levels of professionalism, discretion, and confidentiality.

This is a full-time position based in Waltham, MA.

Primary Responsibilities Include

Executive Support & Prioritization

• Manage complex and frequently changing executive calendars, ensuring alignment with strategic priorities
• Anticipate executive needs and proactively identify opportunities to optimize time, focus, and effectiveness
• Coordinate internal and external meetings across multiple stakeholders, time zones, and functions
• Prioritize incoming requests, communications, and meeting demands while exercising sound judgment regarding urgency and business impact
• Prepare executives for meetings through agenda development, briefing materials, background information, and follow-up actions
• Ensure executives are informed and prepared for upcoming commitments, decisions, and organizational priorities
• Serve as a trusted thought partner and operational resource to executive leaders

Leadership Team Operations

• Coordinate leadership team meetings, department meetings, town halls, offsites, and strategic planning sessions
• Develop agendas, compile meeting materials, distribute pre-reads, and document key decisions and action items
• Track commitments, deliverables, and follow-up activities to ensure execution and accountability
• Support leadership teams in managing priorities, timelines, and cross-functional dependencies
• Assist in planning and execution of organizational initiatives and department objectives

Meeting, Event & Offsite Management

• Coordinate logistics for internal and external meetings, workshops, conferences, and company events
• Plan and execute leadership offsites, strategic planning sessions, and team-building activities
• Manage conference room scheduling, audio-visual requirements, catering, and meeting support
• Coordinate logistics for visitor meetings, advisory board meetings, and external partner engagements
• Support company-sponsored events and employee engagement activities as needed

Travel & Expense Management

• Arrange complex domestic and international travel, including flights, accommodations, ground transportation, visas, and itineraries
• Anticipate and resolve travel-related challenges and schedule changes
• Ensure travel arrangements align with company policies and executive preferences
• Prepare, submit, reconcile, and track expense reports in a timely manner
• Support budget tracking and invoice processing as needed

Communications & Stakeholder Management

• Serve as a key liaison between executives and internal and external stakeholders
• Draft, edit, and coordinate executive communications, presentations, and correspondence
• Facilitate communication flow across departments and leadership teams
• Build strong working relationships across the organization to support collaboration and execution
• Represent the executive office with professionalism, responsiveness, and discretion

Board, Governance & Advisory Support

• Coordinate board of directors committee, advisory board, and governance-related meetings as assigned
• Assist with meeting preparation, logistics, materials management, and follow-up actions
• Coordinate scheduling and communications with board members and external advisors
• Support governance processes and documentation while maintaining confidentiality and accuracy

Project Coordination & Organizational Effectiveness

• Support execution of strategic projects and cross-functional initiatives
• Track milestones, action items, and deliverables across multiple stakeholders
• Identify opportunities to improve administrative processes, communication, and operational effectiveness
• Assist with implementation of new tools, processes, and organizational practices
• Support onboarding activities and organizational initiatives as needed
• Participate in special projects that advance business and organizational priorities

Administrative Team Collaboration

• Partner with other Executive Assistants to provide seamless executive support across the organization
• Share best practices and contribute to continuous improvement of administrative operations
• Provide backup support for executive coverage during absences
• Mentor and support less experienced administrative team members as appropriate

Education And Skills Requirements

• High School Diploma required; Bachelor's degree preferred
• 10+ years of experience supporting senior leaders, executives, or C-suite leaders in a fast-paced corporate environment
• Biotechnology, pharmaceutical, healthcare, or life sciences industry experience preferred
• Demonstrated success supporting multiple priorities and stakeholders simultaneously
• Strong executive presence, professionalism, and sound judgment
• Exceptional organizational, prioritization, and project management skills
• Experience coordinating complex domestic and international travel
• Proven ability to manage highly confidential information with discretion
• Excellent written, verbal, and interpersonal communication skills
• Advanced proficiency with Microsoft Office 365, Outlook, Teams, PowerPoint, Word, and Excel
• Experience working in a high-growth, evolving environment preferred
• Highly organized and proactive professional who anticipates needs before they arise
• Proven track record as a trusted partner who exercises outstanding judgment and discretion
• Relationship builder who works effectively across all levels of the organization
• Problem solver who remains calm and resourceful under pressure
• Exceptional attention to detail
• Collaborative team player who contributes to organizational success beyond their immediate responsibilities
• Champion of Dyne's values, culture, and employee experience

MA Pay Range

$125,000 - $150,000 USD

The pay range reflects the base pay range Dyne reasonably expects to pay for this role at the time of posting. Individual compensation depends on factors such as education, experience, job-related knowledge, and demonstrated skills.

The statements contained herein reflect general details as necessary to describe the principles functions for this job, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise balance workload.

Dyne Therapeutics is an equal opportunity employer and will not discriminate against any employee or applicant on the basis of age, color, disability, gender, national origin, race, religion, sexual orientation, veteran status, or any classification protected by federal, state, or local law.