Executive Assistant

Repligen Corp; Waltham (MA); On-site; USD 95,000 - 129,000; Full time

Benefits offered by this job

Paid time off

Health/dental/vision

Retirement benefits

Flexible spending accounts

Bonus or commission variable cash 프로그램

Equity compensation

Job summary

Repligen Corp is seeking an Executive Assistant to provide high‑level administrative support to multiple senior leaders, enabling executives to focus on strategic priorities. The role demands exceptional organization, judgment, and discretion in a fast‑paced environment.

You will manage calendars, coordinate meetings and travel, prepare expense reports, and support budget tracking and vendor coordination while helping streamline day‑to‑day operations.

Qualifications

• 5+ years of executive administrative experience supporting senior leadership.
• Bachelor’s degree preferred or equivalent experience.
• Experience supporting VP/SVP/C-level executives preferred.
• Life sciences industry experience is a plus.
• Able to work in fast-paced corporate environments with discretion.

Responsibilities

• Manage complex calendars for senior leaders, prioritizing meetings and resolving scheduling conflicts.
• Coordinate internal and external meetings, including agendas, logistics, materials, and follow-ups.
• Act as a gatekeeper for executive time and communications.
• Coordinate logistics for executive team meetings, visits, and company events.
• Ensure timely and professional responses to inquiries.
• Coordinate domestic and international travel arrangements.
• Manage travel itineraries and logistics.
• Prepare and submit expense reports in compliance with company policies.
• Support budget tracking, purchase orders, and vendor coordination when required.
• Identify opportunities to improve administrative processes and workflows.
• Help coordinate cross-functional activities and ensure deadlines are met.

Skills

Executive support experience

Discretion and confidentiality

Strong time management

Excellent communication

Education

Bachelor's degree or equivalent experience

Job description

The Executive Assistant provides high-level administrative and operational support to multiple senior leaders, enabling executives to operate efficiently and focus on strategic priorities. This role requires exceptional organizational skills, strong judgment, discretion with confidential information, and the ability to manage competing priorities in a fast-paced environment. The Executive Assistant serves as a trusted partner to executives, coordinating schedules, communications, meetings, and travel while helping streamline day-to-day operations.

Responsibilities

• Manage complex calendars for senior leaders, prioritizing meetings and resolving scheduling conflicts.
• Coordinate internal and external meetings, including agendas, logistics, materials, and follow-ups.
• Act as a gatekeeper for executive time and communications.
• Coordinate logistics for executive team meetings, visits, and company events.
• Ensure timely and professional responses to inquiries.
• Coordinate domestic and international travel arrangements.
• Manage travel itineraries and logistics.
• Prepare and submit expense reports in compliance with company policies.
• Support budget tracking, purchase orders, and vendor coordination when required.
• Identify opportunities to improve administrative processes and workflows.
• Help coordinate cross-functional activities and ensure deadlines are met.

Qualifications

• Bachelor’s degree preferred or equivalent professional experience.
• 5+ years of executive administrative experience supporting senior leadership.
• Life sciences industry preferred.
• Experience supporting VP, SVP, or C-level executives preferred.
• Experience working in fast-paced corporate environments.
• Exceptional organizational and time management skills.
• Strong written and verbal communication.
• High level of professionalism and discretion.
• Ability to manage multiple priorities with minimal supervision.
• Strong attention to detail and problem-solving skills.

Our mission is to inspire advances in bioprocessing as a trusted partner in the production of biologic drugs that improve human health worldwide. Focused on cost and process efficiencies, we deliver innovative technologies and solutions that help set new standards in bioprocessing.

The estimated base salary range for this role, based in the United States of America is $95,000-$129,000. Compensation decisions are dependent on several factors including, but not limited to an individual's qualifications, location, internal equity, and alignment with market data. Additionally, employees are eligible to participate in one of our variable cash programs (bonus or commission) and eligible roles may receive equity as part of the compensation package.

Benefits

• Paid time off
• Health/dental/vision
• Retirement benefits
• Flexible spending accounts
• Bonus or commission variable cash programs
• Equity compensation

All compensation and benefits information will be confirmed in writing at the time of offer.

Thank you for your interest in Repligen! Working at Repligen means being part of a team that is excited to find new and creative ways to overcome challenges in bioprocessing — and to help our customers make a difference in the world.