Executive Assistant

Clark Concrete Contractors, LLC; United States; On-site; USD 45,000 - 140,000; Full time

Benefits offered by this job

Health/dental/vision benefits

Paid time off

401k retirement plan

Life insurance

Commuter benefit

Disability insurance

Tuition reimbursement

Holiday contribution program

Job summary

Clark Construction Group is seeking an organized administrative professional to support senior leadership and the department across scheduling, document review, bid coordination, and reporting. You will manage calendars, handle confidential information, and assist with RFPs/RFQs while coordinating with subcontractors and vendors on BuildingConnected and Procore.

The role requires strong Microsoft Office skills, attention to detail, and the ability to multitask in a fast-paced construction

Qualifications

• Experience supporting senior leadership and/or department in administrative capacity.
• Demonstrated ability to 'think on your feet' and solve problems.
• Personal confidence and a passion for customer service.
• Can-do attitude with superior organizational skills and accuracy.
• Ability to maintain confidentiality in all aspects of job responsibilities.
• Clear and concise written and verbal communication skills.
• Ability to juggle multiple competing priorities under deadlines.
• Must be advanced in Microsoft Office applications.
• Work overtime to meet business requirements, as needed.
• Previous administrative experience within the commercial construction, engineering, or architecture industry.
• Familiarity with bid coordination workflows, public/private procurement processes, and standard construction terminology.
• Exposure to construction project management and bidding software (e.g., Procore, BuildingConnected, Bluebeam Revu, or Adobe Acrobat Pro)

Responsibilities

• Provide operational and logistical support to senior leadership and department.
• Manage a busy calendar and coordinate complex meetings.
• Review and summarize documents and deliver timely reports.
• Coordinate the end-to-end administrative delivery of RFPs, RFQs, and bid packages according to Clark Construction standards.
• Monitor bid deadlines, milestones, and deliverable schedules across active estimating and procurement.
• Assist with subcontractor and vendor outreach, bid invitations, plan distribution, and receipt tracking using platforms such as BuildingConnected or Procore.
• Compile, format, proofread, and assemble technical proposals, qualifications statements, and bid compliance exhibits.
• Maintain digital bid files and bid logs to ensure all team members work from the latest revisions.
• Coordinate logistics for bid day, including secure document submissions and notary services.
• Provide support to other members of the department's team as needed.
• Maintain document control and ensure adherence to safety and process policies.

Skills

Problem solving

Communication

Organizational skills

Confidentiality

Microsoft Office

Tools

Procore

BuildingConnected

Bluebeam Revu

Adobe Acrobat Pro

Job description

Responsibilities

• Provide operational and logistical support to senior leadership and department
• Manage a busy calendar, interacting with both internal and external executives and assistants to coordinate a variety of complex meetings
• Review and summarize documents and deliver timely reports as required
• Prioritize and manage multiple projects simultaneously
• Maintain accurate documentation and filing systems
• Provide support to other members of the department's team as needed
• Coordinate the end-to-end administrative delivery of Requests for Proposals (RFPs), Requests for Qualifications (RFQs), and formal bid packages in accordance with Clark Construction standards
• Monitor bid deadlines, milestones, and deliverable schedules across active estimating and procurement efforts
• Assist with subcontractor and vendor outreach, bid invitations, plan distribution, and receipt tracking using platforms such as BuildingConnected or Procore
• Compile, format, proofread, and assemble technical proposals, qualifications statements, and bid compliance exhibits
• Maintain digital bid files, specification documents, addenda distributions, and bid logs to ensure all team members work from the latest revisions
• Coordinate logistics for bid day, including secure document submissions, notary services, hand-deliveries, digital upload verifications, and cross-functional war room setup

Basic Qualifications

• Experience supporting senior leadership and/or department in administrative capacity
• Demonstrated ability to 'think on your feet' and solve problems
• Personal confidence and a passion for customer service
• Can-do attitude with superior organizational skills and accuracy
• Ability to maintain confidentiality in all aspects of job responsibilities
• Clear and concise written and verbal communication skills
• Ability to juggle multiple competing priorities under deadlines
• Must be advanced in Microsoft Office applications
• Work overtime to meet business requirements, as needed
• Previous administrative experience within the commercial construction, engineering, or architecture industry
• Familiarity with bid coordination workflows, public/private procurement processes, and standard construction terminology
• Exposure to construction project management and bidding software (e.g., Procore, BuildingConnected, Bluebeam Revu, or Adobe Acrobat Pro)

The Physical Side of the Role

Given that a good portion of your day will be spent at a desk, you should be comfortable with prolonged periods of focused work, whether it's collaborating with colleagues, analyzing data, or developing strategies. The role demands effective communication and sharp visual acuity for reviewing complex documents and performing detailed computer work. While there are times for quiet concentration, you'll also be expected to move actively throughout the office and travel occasionally to various locations, including dynamic construction sites, utilizing different modes of transportation. The ability to lift and move objects up to 10 pounds regularly, and up to 25 pounds on occasion (think a box of files or small office equipment), is also required.

Your Work Environment

Your primary workspace will be in our professional office, which has a typical, quiet-to-moderate noise and light levels. As part of your work, you may also be required to visit active construction sites. These environments are naturally more dynamic and can include exposure to outdoor weather conditions, louder noise, and moving equipment. Your safety is our top priority, and you'll be expected to follow Clark Construction's safety policies and procedures, and all applicable laws, at all locations.

Our High-Performing Culture

This is a demanding, high-performance environment. We are looking for candidates who are energized by challenge, thrive under pressure, and are prepared to do what it takes to achieve exceptional results. Success in this role requires significant commitment, including flexibility to work extended hours, especially during critical project phases or client deadlines. Beyond regular working hours, there will be occasions where business needs require your attention, particularly for time-sensitive matters or emergencies. You are expected to monitor and respond to communications (phone calls, emails, text messages) as required to address these situations effectively. Your ability to manage these expectations and be responsive when critical issues arise is key to your success in this role and our collective success as a team.

A Drug Free Workplace

Clark promotes a drug free workplace. A pre-employment drug “fitness for duty” screening is required, and the company conducts random quarterly drug “fitness for duty” tests.

Total Compensation Package

Clark offers a total compensation package that includes base salary, bonus potential, and a comprehensive benefits package including health/dental/vision benefits, paid time off, retirement/401k, and Company Contribution plan.

• Additional benefits include life insurance, commuter benefit, short & long term disability, fitness reimbursement, FSA, tuition reimbursement, back-up daycare, tutoring & family support benefits, EAP/Work-Life assistance, and a holiday contribution program.

For this role the base salary range is $45,000-$140,000. Compensation may vary outside of this range depending on a number of factors, including a candidate’s education, experience, and skills. Base pay is one part of the Total Compensation Package that is provided to compensate and recognize employees for their work.

About Clark Construction Group

Clark Construction Group is one of the largest building and infrastructure companies in the United States. Our portfolio spans every major building market, from public to private, corporate to cultural, education to entertainment, and the infrastructure connecting it all – power, transportation, water, and roadways. Since 1906, we’ve been delighting and delivering value to our clients and project partners, providing diverse opportunities for our team, and strengthening the communities where we live. With offices strategically located across the country, we pride ourselves on being a local builder with national reach.

There is a sense of camaraderie that comes with delivering impactful projects as a team. It creates a sense of humility and fosters pride in the work we do. At Clark, we are proud to build what matters, together.

Clark Group Opportunities

Learn more about careers at Clark. Find even more opportunities with the Clark Group, our collection of companies – delivering construction and asset solutions for clients across the United States. Clark Group's capabilities span the entire asset lifecycle – from project development and financing to construction and facility maintenance. Asset Solutions Altura Associates Coda Edgemoor Infrastructure & Real Estate S2N Technology Group Building & Infrastructure Atkinson Construction Shirley Contracting Company C3M Power Systems

Equal Opportunity Employer

Clark Construction Group, LLC (and its subsidiaries and affiliates) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity, citizenship, pregnancy or maternity, protected veteran status, or any other status prohibited by applicable national, federal, state or local law. Clark promotes a drug-free workplace.

Federal Employment Law Statements

Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA), Equal Employment Opportunity (EEO), and Employee Polygraph Protection Act (EPPA).

Clark is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please email [e-mail] or call [phone] and let us know the nature of your request and your contact information.

Authorization to Work

Applicants must be currently authorized to work in the US on a full-time basis in order to be considered.