Executive Assistant

topdoglaw; United States; Remote; USD 80,000 - 110,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) match

HSA

Life insurance

Disability coverage

Paid time off

Parental leave

Job summary

TopDog Law is a nationally scaling personal injury firm operating fully remotely, delivering end-to-end client experiences from intake to litigation.

We are seeking a highly organized executive assistant to support the President, coordinating calendars, emails, meetings, and cross-team initiatives with discretion for urgent, strategic work.

You thrive in a fast-moving environment, bring exceptional written communication, and are comfortable using AI tools to improve efficiency.

Qualifications

• Outstanding written communication for senior leadership.
• Relentless organizational instincts and high discretion.
• Strong written and oral communication with executives.
• Comfort creating structure in fast-moving environments.
• Tech fluency across email, Slack, calendars, and tracking.
• C-suite EA experience at a high-growth company.
• Familiarity with AI tools as part of daily workflow.
• Experience in legal, financial services, or multi-state ops.

Responsibilities

• Run the President's daily check-in: align priorities and surface risks.
• Own inbox and Slack, triage and route with zero-drop accountability.
• Turn transcripts into actionable items within 24 hours.
• Manage executive calendar end-to-end across teams and partners.
• Coordinate across ops, finance, tech, and people teams on hires and launches.
• Support onboarding, travel, off-sites, and board prep.
• Provide honest pushback when needed with good judgment.

Skills

Outstanding written communication

Relentless organizational instincts

High EQ and discretion

Structured in ambiguous environments

Tech-fluent: email, Slack, calendar

C-suite EA experience (400+ employees)

Fluency with AI tools (Claude, ChatGPT

Exposure to legal/financial services

Tools

Claude

ChatGPT

Job description

Our Story

TopDog Law is not your typical law firm. We're a nationally scaling personal injury firm built for impact and growth — owning the client experience end-to-end, from marketing and intake through litigation. We believe that world-class marketing, paired with exceptional legal talent and operations, creates better experiences and outcomes for clients and the business alike.

Over the past three years, we've grown 2–3x year over year, setting a new standard on the marketing side of the personal injury space and proving what's possible when strategy, speed, and execution align. Now we're applying that same discipline and innovation to firm operations, case management, and national scale — intentionally building the infrastructure, systems, and teams to grow without sacrificing quality, culture, or accountability.

We are a fully remote team that share trust, open communication, and a commitment to doing great work. If you love ownership, thrive in a fast-moving environment, and want to help build something exceptional, you'll feel right at home here.

What You Will Own

• ● Run the President's daily check-in: align priorities, surface risks, and flag when urgent noise is crowding out strategic work


• ● Own his inbox and Slack, triage, draft, route, and maintain zero-drop accountability on everything that requires his attention


• ● Turn recorded meeting transcripts into clear action items within 24 hours, and track them to completion


• ● Manage the calendar end-to-end, protecting high-leverage time and coordinating across executives, attorneys, and external partners


• ● Coordinate across ops, finance, tech, and people teams, tracking open loops on key hires, state launches, and board follow-ups


• ● Support executive onboarding, travel logistics, off-sites, and board meeting preparation


• ● Give direct, honest pushback when the President needs it, and have the judgment to know when to hold back

What You Bring

Required:

• ● Outstanding written communication, you can draft for a senior leader and sound like them


• ● Relentless organizational instincts: nothing slips


• ● High EQ, professional discretion, and the confidence to tell a leader what they need to hear


• ● Comfort creating structure in ambiguous, fast-moving environments


• ● Tech-fluent: email, Slack, calendaring, project tracking, you pick up new tools fast


• ● C-suite EA experience at a high-growth company (400+ employees)


• ● Fluency with AI tools (Claude, ChatGPT, or similar) as part of your everyday workflow


• ● Exposure to legal, financial services, or multi-state operations

Who Thrives Here (Core Values)

• Embrace Change: Open to feedback, embracing change, and always asking \"what's next?\"


• Committed: You care deeply, have your teammates' backs, and show up to build something lasting.


• No-Ego Energy: Positive, professional, and solutions-oriented. Drama stays at the door.


• Ownership: You do what you say, follow through, and treat the business like it's yours.


• Fast & Hungry: You move with urgency, thrive under high expectations, and are motivated by growth and impact.

What We Offer

• Base Salary Range: $80,000 - $110,00, commensurate with experience


• Eligible for performance-based bonus


• Our job postings reflect the compensation range for the specific market and location of each role. Ranges vary by geography based on local market rates and cost of labor.


• Benefits include: Medical, dental, and vision insurance, 401(k) with company match, HSA, life insurance, disability coverage, paid time off, and parental leave.

Equal Opportunity Employer

We are an equal opportunity employer. Employment selection and related decisions are made without regard to age, race, color, national origin, religion, sex, disability, sexual orientation, gender identification, or being a qualified disabled veteran or qualified veteran of the Vietnam era or any other category protected by Federal or State law.