Executive Assistant

Hyland; United States; On-site; USD 85,000 - 98,000; Full time

Job summary

Hyland is seeking an Executive Assistant to provide high-level administrative support to senior leadership. You will manage calendars, screen communications, and handle meeting logistics with independence and diplomacy.

This role requires proactive problem solving, confidentiality, and the ability to thrive in a fast-paced environment. Travel up to 5% is possible, and you will partner closely with executive leadership.

Qualifications

• Coordinate and manage calendars for senior leadership.
• Screen and respond to correspondence with professionalism and discretion.
• Support meeting logistics, including agendas and materials.
• Arrange travel plans and manage expenses within company policy.
• Handle confidential information with diplomacy and tact.

Responsibilities

• Coordinate, manage, and maintain executives' calendars and daily schedules.
• Arrange travel itineraries and process expense reports and POs.
• Prepare meeting agendas and minutes; distribute materials as needed.
• Anticipate executive needs and resolve issues proactively.
• Draft communications on behalf of leaders while maintaining confidentiality.

Skills

Calendar management

Executive support

Communication

Discretion

Travel coordination

Education

Associate's degree or equivalent experience

Tools

Microsoft Office

Outlook

Job description

About the Role

The Executive Assistant is responsible for providing high-level administrative support to senior leadership — bringing exceptional professionalism, independent judgment, and a proactive mindset to every interaction. This position coordinates and manages calendars, screens incoming correspondence, and manages meeting logistics on behalf of the leader.

The Executive Assistant anticipates needs and issues, recommends and acts to proactively resolve challenges, and consistently demonstrates the highest level of diplomacy, discretion, and confidentiality. This is a role for someone who thrives in a fast-paced environment, takes initiative, and is trusted as a true partner to executive leadership.

Your Role Responsibilities? Here's What You’ll Do.

• Coordinate, manage, and maintain multiple executives' or one senior executive's calendar and daily schedule — screening incoming correspondence and communications and responding independently when possible.


• Manage logistics for internal and external meetings — including scheduling conference rooms, arranging catering, preparing agendas, managing meeting materials, and recording and distributing meeting minutes as needed.


• Arrange travel plans and itineraries, compile documents for travel-related meetings, and ensure expense reports and purchase orders are completed accurately within budget and approved within the system.


• Anticipate the needs of executive(s) by proactively resolving operational and administrative issues before they arise — serving as a trusted advisor on issues and trends and providing general consulting services leveraging expertise and best practice knowledge.


• Research, compile, and summarize complex or large quantities of data into concise work products — drafting reports, meeting action items, and updates that keep the executive fully informed on the status of assignments, projects, and general operations.


• Draft, edit, and distribute approved communications to staff, external key stakeholders, and executive leaders on behalf of the leader — maintaining confidential and sensitive information with the highest level of professionalism, diplomacy, and discretion.


• Associate's degree or equivalent experience, with demonstrated experience directly supporting and working with executives in a fast-paced, deadline-driven environment.


• Strong oral and written communication skills — demonstrating a professional demeanor and the ability to interact with others with discretion, tact, and confidence at all levels of the organization.


• Strong organizational, multi-tasking, and time management skills — with the ability to handle a high volume of responsibilities and perform under deadline pressure with exceptional follow-through.


• Demonstrated ability to handle sensitive and confidential information with discretion and tact — maintaining the highest level of professionalism and independent judgment in decision‑making matters.


• Self‑motivated with strong attention to detail and a proactive approach to wide‑ranging responsibilities — with the ability to work both independently and collaboratively in a team environment, with up to 5% travel time required.

What We’d Like to See

• Strong ability to develop and use engaging, informative, and compelling presentation methodologies to support executive communications and stakeholder engagement.


• Experience utilizing internal systems and corporate resources to identify new and innovative ways to improve efficiency in executive office management.


• Strong interpersonal skills — with the ability to maintain solid rapport with team members and professionalism with those outside of the department, including external key stakeholders.


• Experience mentoring, coaching, and training other team members — with the ability to provide constructive feedback and support the development of peer capabilities.


• Adaptive, confident, and responsible use of digital technologies for executive office management — with proficiency in Microsoft Office and Outlook or equivalent email and calendar software.

Pay Transparency

The compensation range for this role is $84,690 - 97,819 per year. Actual compensation will be determined based on experience, qualifications, and other job‑related factors in accordance with applicable laws.

About Hyland

Hyland is the pioneer of the Content Innovation Cloud™, delivering ubiquitous enterprise intelligence to organizations with solutions that unlock actionable insights and drive automation.

Trusted by thousands of organizations worldwide, including many of the Fortune 100, Hyland's solutions create the foundation for a connected, agentic enterprise, where teams harness the power of AI to redefine how they operate and engage with those they serve. For additional information on Hyland's platform and services, please visit Hyland.com.

Since 1991, it has been Hyland's mission to help our employees, customers and partners exceed their potential with our industry‑leading content services platform. Our employees exude a contagious energy and are passionate about what they do – whether it's helping customers succeed, raising up their fellow Hylanders, or engaging in the communities where they live and work.

The #HylandLife hashtag encompasses our employee‑centric culture. Our employees live our culture day in and day out by bringing their best self to work. Hyland supports them to do just that through career development resources, wellbeing programs and innovation practices. We thrive on diverse viewpoints and new ideas and believe that a positive, inclusive workplace is imperative to sustainable success.

As we've grown to a company of nearly 4,000 strong, we have the opportunity to make a significant impact on our communities. We strongly support employee initiatives and align our giving campaigns and programs to organizations that are important to them.

Equal Opportunity Statement

Hyland is an equal opportunity employer. We value diversity and are committed to providing an inclusive workplace for all employees and applicants. Employment decisions are made without regard to any characteristic protected by applicable laws and regulations. Information collected during the hiring process is used solely to assess qualifications, verify identity, and comply with legal requirements.