Executive Assistant

Intermountain Healthcare Inc.; United States; On-site; USD 37,000 - 57,000; Full time

Job summary

Intermountain Health Riverton Hospital is seeking an Executive Assistant to proactively support an executive leader or leaders. The role requires time-sensitive, accurate, and confidential handling, with on-site work at Riverton, UT.

You will coordinate calendars, travel, correspondence, board meetings, and project support, including advanced technical duties like remote meeting facilitation and presentation support. Collaboration with internal and external stakeholders is essential.

Qualifications

• Demonstrated experience supporting a director, multiple managers or functional area.
• Demonstrated ability to work efficiently and effectively without direct supervision.
• Demonstrated organizational and problem-solving skills with high attention to detail.
• Demonstrated experience managing calendars, correspondence, travel/expenses, remote and in-person meetings.
• Demonstrated interpersonal verbal and written communication skills including tact, spelling, punctuation, and grammar.
• Demonstrated ability to exercise sound judgement and professional behavior.
• Demonstrated proficient time management, ability to prioritize and flex work to align with business operational priorities.
• Demonstrated ability to manage conflicting priorities without loss of composure.

Responsibilities

• Partner with the leader on task management, project coordination, executive calendar, correspondence, travel/expense management.
• Respond to inquiries and requests, board and meeting management, support of system service line needs and priorities.
• Provide advanced support of a technical nature including remote meeting management and presentation facilitation.
• Coordinate special projects and initiatives; cross-functional work across facilities, sites, and service lines.
• Create and modify reports/presentations, track performance metrics, act as liaison with stakeholders.

Skills

Team Support

Meeting Facilitation

Answering Telephones

Office Administration

Communication Work

Communication

Interpersonal Communication

Leadership

People Management

Organizing Meetings

Meeting Management

Organizing

Education

Bachelor's degree (accredited)

Job description

Job Description: The Executive Assistant proactively anticipates needs to support a variety of administrative functions for an executive leader or team of executive leaders in a time sensitive, accurate, and confidential nature using discretion and professionalism. This position is located onsite at our Riverton Hospital 3741 W 12600 S, Riverton, UT 84065 Learn more about Riverton here: https://intermountainhealthcare.org/locations/riverton-hospital?utm_campaign=gmb&utm_medium=organic&utm_source=local

Essential Functions

Primary responsibilities include partnering with the leader on task management, project coordination, executive calendar, correspondence, travel/expense management, response to inquiries and requests, board and meeting management, and support of system service line needs and priorities. The Executive Assistant provides advanced support of a technical nature including remote meeting management, facilitation of presentations, management of multimedia needs both by the leader(s) and meeting support, as well as post-meeting support. This caregiver works as a competent member of the administrative team, willingly providing back up support when appropriate, and actively supporting team goals and priorities. The Executive Assistant partners with their assigned leader(s) or designee and serves as a liaison with other internal and external stakeholders including local boards. Under the direction of the leader(s), caregiver will coordinate special projects and initiatives. Work may be cross functional and involve multiple facilities, sites, and/or service lines/departments. This caregiver will create and modify reports and presentations, track and influence performance metrics, and serves as a thought partner to their assigned leader(s). The Executive Assistant may supervise other administrative caregivers.

Skills

• Team Support
• Meeting Facilitation
• Answering Telephones
• Office Administration
• Communication Work
• Communication
• Interpersonal Communication
• Leadership
• People Management
• Organizing Meetings
• Meeting Management
• Organizing

Required Qualifications

• Demonstrated experience supporting a director, multiple managers or functional area
• Demonstrated ability to work efficiently and effectively without direct supervision
• Demonstrated organizational and problem-solving skills with high attention to detail
• Demonstrated experience managing calendars, correspondence, travel/expenses, remote and in-person meetings
• Demonstrated interpersonal verbal and written communication skills including tact, spelling, punctuation, and grammar
• Demonstrated ability to exercise sound judgement and professional behavior
• Demonstrated proficient time management, ability to prioritize and flex work to align with business operational priorities
• Demonstrated ability to manage conflicting priorities without loss of composure

Preferred Qualifications

• Bachelor's degree. Education must be obtained through an accredited institution. Degree will be verified Experience working in a matrixed healthcare setting Leadership experience (e.g., providing training to others on their job duties, coordinating the work of others, coordinating projects, acting as a team lead, and directly supervising others)

Physical Requirements

Ongoing need for employee to see and read information, labels, documents, monitors, identify equipment and supplies, and be able to assess customer needs. Frequent interactions with providers, colleagues, customers, patients/clients and visitors that require employee to verbally communicate as well as hear and understand spoken information, needs, and issues quickly and accurately. Manual dexterity of hands and fingers to manipulate complex and delicate supplies and equipment with precision and accuracy. This includes frequent computer use for typing, accessing needed information, etc. For roles requiring driving: Expected to drive a vehicle which requires sitting, seeing and reading signs, traffic signals, and other vehicles.

Location

Intermountain Health Riverton Hospital
Work City: Riverton
Work State: Utah
Scheduled Weekly Hours: 40

Hourly Rate

The hourly range for this position is listed below. Actual hourly rate dependent upon experience. $27.07 - $41.23

Benefits

We care about your well-being – mind, body, and spirit – which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged. Learn more about our comprehensive benefits package here.

Application Disclaimer

By applying for a position with Intermountain, I acknowledge that I will comply with all applicable Intermountain policies and expectations. If applying for a remote or hybrid role, this includes remote work expectations related to confidentiality, information security, work schedules, conflicts of interest, and use of company equipment. I further acknowledge that outside employment or activities may not interfere with job responsibilities or create a conflict of interest with Intermountain. Actual or reasonably perceived conflicts may be grounds for disqualification from consideration or, if hired, corrective action up to and including termination of employment.

Equal Opportunity Statement

Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Artificial Intelligence Statement

At Intermountain Health, we use the artificial intelligence ("AI") platform, HiredScore to improve your job application experience. HiredScore helps match your skills and experiences to the best jobs for you. While HiredScore assists in reviewing applications, all final decisions are made by Intermountain personnel to ensure fairness. We protect your privacy and follow strict data protection rules. Your information is safe and used only for recruitment. Thank you for considering a career with us and experiencing our AI-enhanced recruitment process.

Company Overview

All positions subject to close without notice. Headquartered in Utah with locations in six primary states and additional operations across the western U.S., Intermountain Health is a nonprofit system of 34 hospitals, 400+ clinics, a medical group of more than 4,800 employed physicians and advanced care providers and a health plan division called Select Health with more than one million members, and other health services. Helping people live the healthiest lives possible, Intermountain is widely recognized as a leader in clinical quality improvement and efficient healthcare delivery.

Accessibility Contact

If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact 1-800-843-7820 or email [e-mail]. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

Additional Information

Intermountain Health’s PEAK program supports caregivers in the pursuit of their education goals and career aspirations by providing up-front tuition coverage paid directly to the academic institution. The program offers 100+ learning options to choose from, including undergraduate studies, high school diplomas, and professional skills and certificates. Caregivers are eligible to participate in PEAK on day 1 of employment. Learn more. The primary intent of this job description is to set a fair and equitable rate of pay for this classification. Only those key duties necessary for proper job evaluation and/or labor market analysis have been included. Other duties may be assigned by the supervisor.

Closing Statement

All positions subject to close without notice. Thanks for your interest in continuing your career with our team!