Executive Assistant

Transwestern; United States; On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Competitive salary

Medical coverage

Dental coverage

Vision coverage

401(k) plan

Job summary

Transwestern is seeking an Executive Assistant in Minneapolis, MN to provide exceptional support to senior leaders. Responsibilities include managing calendars, handling correspondence, and supporting financial processes. The ideal candidate will have a Bachelor’s degree, at least 8 years of office experience, and strong skills in MS 365 and financial software.

Benefits include competitive salary, medical, dental, vision coverage, and a 401(k) plan.

Qualifications

• 8+ years of experience supporting an executive-level professional.
• Typing speed of at least 60 words per minute.
• Ability to manage changing priorities and heavy workloads.

Responsibilities

• Track and assist in implementing national initiatives.
• Manage executive calendar and schedule.
• Prepare and reconcile expense reports.

Skills

MS 365 suite (Word, Outlook, Excel, PowerPoint)

Financial analysis software (Argus, MRI, Skyline)

Confidentiality skills

Excellent spelling and grammar

Strong oral and written communication

Customer service orientation

Multitasking

Education

Bachelor’s degree in Business Management, Finance, Accounting, Communication, or related discipline

Tools

MS Excel

Job description

Position Summary

Executive Assistant to senior leader(s) providing exceptional customer service, productivity support, and execution of policies, procedures, and programs to ensure projects are well managed.

Essential Job Functions

• Track and assist in the implementation of national Transwestern initiatives.
• Act as project manager for special projects, planning, coordinating presentations, and disseminating information.
• Serve as liaison with other departments and external agencies.
• Manage executive calendar and schedule.
• Initiate and respond to executive correspondence and handle confidential information.
• Schedule and organize complex activities, including meetings and travel.
• Prepare and reconcile expense reports, and review vendor and staff expenses.
• Support accounting needs and prepare monthly and year‑end financial reports and portfolio roll‑ups using MS Excel.
• Assist in budget processes, including analysis, reforecasting, CAM reconciliation, and collections for regional properties.
• Assist with new‑hire paperwork, Human Resources initiatives, and the completion of relevant forms.
• Compose, type, and balance correspondence, memos, and expense reports.
• Assist with business plan development and management of client and prospect databases.
• Complete goals and projects within stipulated deadlines and metrics.
• Support executives with additional projects as requested.

Position Requirements

• Bachelor’s degree in Business Management, Finance, Accounting, Communication, or related discipline.
• At least 8 years of office experience supporting an executive‑level professional.
• Advanced proficiency with MS 365 suite (Word, Outlook, Excel, PowerPoint).
• Typing speed of at least 60 words per minute.
• Knowledge of financial analysis software (Argus, MRI, Skyline preferred).
• Strong confidentiality skills and ability to protect sensitive information.
• Excellent spelling, grammar, and phone etiquette.
• Strong oral and written communication, organized, and able to set priorities.
• Ability to multitask, manage changing priorities, and handle a heavy workload.
• High customer service orientation and entrepreneurial mindset.
• Ability to work overtime when necessary.

Benefits

Competitive salary, medical, dental, and vision coverage, and a 401(k) plan.

Location

Minneapolis, MN

Background Checks & Employment Conditions

Selected candidates will be subject to pre‑employment background checks (criminal history, education verification, social media review, motor vehicle records, credit history, professional license verification) and a drug screen. Successful completion of these checks is required for employment.

Equal Opportunity Employer

Transwestern is an equal opportunity employer and complies with all federal, state, and local civil rights laws and regulations.