Executive Assistant

Cvent, Inc.; Tysons (VA); On-site; USD 52,000 - 76,000; Full time

Job summary

Cvent, Inc. is seeking an Administrative/Executive Assistant to support the management team with calendar management, travel planning, and project support. The role emphasizes strong communication and team collaboration in a fast-paced environment.

The ideal candidate will have 1+ years of admin experience, proficiency in MS Office, and a proven ability to coordinate with internal teams and external clients while maintaining high office ethics.

Qualifications

• 1+ years of experience supporting at the administration level.
• Experience creating PowerPoint presentations & Excel spreadsheets.
• Strong knowledge of MS Office, including Word and Outlook.
• Experience scheduling travel arrangements for management.
• Excellent communication skills.
• Team player capable of performing under pressure.
• Ability to coordinate within teams including managers, team members, and external clients.
• Ability to work with minimal direction while maintaining office ethics.

Responsibilities

• Calendar and schedule management.
• Expense report assistance.
• Travel research, booking, and changes.
• Support team members on various projects.
• Help find meeting rooms and coordinate room changes as needed.
• Backup for EA team when others are away.
• Schedule large meetings (All hands/Town Halls) and ensure rooms are set at India office.
• Coordinate logistics for executives visiting India office.
• Manage infrastructure including technology and workstations.
• Document monthly office expenses and liaise with payables.
• Maintain confidential office documents.

Skills

Office administration

Communication

Teamwork

Work under pressure

Cross-functional coordination

Tools

PowerPoint

Excel

MS Office

Job description

Overview:

Cvent is a leading meetings, events, and hospitality technology provider with more than 5,500+ employees and ~30,000 customers worldwide, including 60% of the Fortune 500. Founded in 1999, Cvent delivers a comprehensive event marketing and management platform for marketers and event professionals and offers software solutions to hotels, special event venues and destinations to help them grow their group/MICE and corporate travel business. Our technology brings millions of people together at events around the world. In short, we’re transforming the meetings and events industry through innovative technology that powers human connection. Headquartered in Tysons Corner, Virginia, Cvent (formerly NYSE: CVT) was acquired by Blackstone and Vista for $4.6B in 2023. Cvent's strength lies in its people, fostering a culture where everyone is encouraged to think like entrepreneurs, taking risks and making decisions confidently. We value diverse perspectives and celebrate differences, working together with colleagues and clients to build strong connections. Cvent is redefining the meetings and events industry through technology that advances human connection.

AI at Cvent: Leading the Future

Are you ready to shape the future of work at the intersection of human expertise and AI innovation? At Cvent, we’re committed to continuous learning and adaptation—AI isn’t just a tool for us, it’s part of our DNA. We’re looking for candidates who are eager to evolve alongside technology. If you love to experiment boldly, share your discoveries, and help define best practices for AI-augmented work, you’ll thrive here. Our team values professionals who thoughtfully integrate AI into their daily work, delivering exceptional results while relying on the human judgment and creativity that drive real innovation. Throughout our interview process, you’ll have the chance to demonstrate how you use AI to learn, iterate, and amplify your impact. If you’re excited to be part of a team that’s leading the way in AI-powered collaboration, we’d love to meet you.

In This Role, You Will:

• Calendar/schedule management
• Expense report assistance
• Travel research/booking/changing
• Helping team member with projects
• In difficult situations finding meeting rooms/coordinating with other people to move rooms
• Backup for EA team when any team member is not around (reply to EA Distro list when on vacation)
• Scheduling large meetings (All hands/Town Halls) and making sure rooms are set at India office
• Logistics for respective execs visiting India office/work with the team to schedule meetings
• Infrastructure management including technology, workstations etc.
• Documentation of monthly office expenses received electronically and coordination with payables team.
• Maintenance of all office related documents including confidential files.

Here’s What You Need:

• 1+ years’ experience supporting at the administration level
• Experience assisting management with the creation of PowerPoint presentations & excel
• Strong knowledge of MS Office, including Word, and Outlook
• Experience scheduling travel arrangements for management
• Excellent communication skills
• Must be a team player & should be able to perform under pressure
• Ability to coordinate and function in a team environment comprising managers, team members and external clients. Foster good working relationships in and across group locally as well as internationally.
• Must be able to work under minimal direction in evaluating needs and requirements demonstrating great office ethics.