Executive Assistant

Blackwing; Torrance, Northern (CA, KY); Hybrid; USD 90,000 - 130,000; Full time

Benefits offered by this job

Equity ownership

Comprehensive medical benefits

Unlimited PTO

Free daily lunch and dinner onsite

PPE stipend

Job summary

Valar Atomics is seeking an Executive Assistant to support the Chief of Staff and the Office of Executive Operations. The role demands exceptional organization, discretion, and proactive problem solving in a fast-paced, high-stakes environment.

You will manage calendars, coordinate domestic and international travel, prepare materials, and handle confidential communications while collaborating with senior leaders and external stakeholders.

Qualifications

• Bachelor’s degree preferred, or equivalent combination of education and experience.
• 3–8 years of experience as an Executive Assistant supporting senior leaders (C-suite, VP, or Chief of Staff level).
• Excellent organizational skills and attention to detail.
• Proven ability to manage complex calendars and competing priorities.
• Excellent written and verbal communication skills.
• High level of professionalism, discretion, and judgment.
• Proficiency with Microsoft Office / Google Workspace, calendar tools, and virtual meeting platforms.
• Ability to thrive in a fast-paced, ambiguous environment.

Responsibilities

• Manage complex and frequently changing calendars for the Chief of Staff and other executives as needed.
• Coordinate domestic and international travel, including itineraries, logistics, and expense reconciliation.
• Prepare meeting agendas, briefing materials, and follow-up notes; track action items to completion.
• Draft, edit, and manage executive correspondence and presentations.
• Serve as a professional point of contact for internal and external stakeholders.
• Handle confidential information with discretion.
• Support office operations, visitor coordination, and administrative processes.
• Assist with special projects, event coordination, and process improvements within Executive Operations.
• Anticipate needs and proactively solve problems to maximize executive effectiveness.

Skills

Calendar management

Executive support

Written communication

Verbal communication

Discretion/Judgment

Microsoft Office

Google Workspace

Project coordination

Ambiguity management

Education

Bachelor's degree preferred

Tools

Asana

Notion

Slack

Google Workspace

Microsoft Office

Job description

About Valar Atomics

At Valar Atomics, we're redefining what's possible in energy. Our mission is to make clean, high-temperature nuclear power scalable—unlocking abundant energy for industry, hydrogen, and next-generation manufacturing. We are a team of builders, engineers, and operators who believe nuclear energy should be fast to deploy, factory-made, and built for the real world. Our first pilot plant in Orangeville, Utah will demonstrate how advanced nuclear systems and fuel fabrication can power the future. Joining Valar Atomics means becoming part of a company where autonomy, ownership, and impact exist at every level.

The Team

The Executive Operations team supports the Chief of Staff and senior leadership. The team ensures the Office of the Chief of Staff and related executive functions run smoothly, enabling leadership to focus on high-priority technical, strategic, and operational decisions in a fast-paced advanced nuclear environment.

The Role

The Executive Assistant provides high-level administrative, operational, and logistical support to the Chief of Staff and the Office of Executive Operations. This role is critical to keeping executive priorities, calendars, meetings, and communications organized and effective. The ideal candidate is highly organized, discreet, proactive, and comfortable operating in a dynamic, high-stakes environment. You will handle complex scheduling, travel, meeting preparation, correspondence, and special projects while maintaining the highest standards of professionalism and confidentiality.

Key Responsibilities

• Manage complex andfrequentlychanging calendars for the Chief of Staff and other executives as needed.
• Coordinate domestic and international travel, including itineraries, logistics, and expense reconciliation.
• Prepare meeting agendas, briefing materials, and follow-up notes; track action items to completion.
• Draft, edit, and manage executive correspondence and presentations.
• Serve as a professional point of contact for internal and external stakeholders.
• Handle confidential information with discretion.
• Support office operations, visitor coordination, and administrative processes.
• Assist with special projects, event coordination, and process improvements within Executive Operations.
• Anticipate needs and proactively solve problems to maximize executive effectiveness.

Basic Qualifications

• Bachelor’s degree preferred, or equivalent combination of education and experience.
• 3–8 years of experience as an Executive Assistant supporting senior leaders (C-suite, VP, or Chief of Staff level).
• Exceptional organizational skills and attention to detail.
• Proven ability to manage complex calendars and competing priorities.
• Excellent written and verbal communication skills.
• High level of professionalism, discretion, and judgment.
• Proficiency with Microsoft Office / Google Workspace, calendar tools, and virtual meeting platforms.
• Ability to thrive in a fast-paced, ambiguous environment.

Preferred Skills and Experience

• Experience supporting executives in technology, energy, aerospace, manufacturing, consulting, or high-growth startups.
• Familiarity with project management or collaboration tools (Asana, Notion, Slack, etc.).
• Experience coordinating travel and events.
• Comfort using AI tools to improve productivity and research.
• Prior experience in a lean or scaling organization.

What We Offer

• Competitive base salary
• Equity ownership in a rapidly growing advanced energy company
• Comprehensive medical benefits
• Unlimited PTO
• Free daily lunch and dinner provided onsite
• Generous PPE stipend
• High-impact startup environment with significant ownership and autonomy
• Opportunities for rapid career growth and internal advancement
• Direct collaboration with experienced operators, engineers, and industry leaders
• The opportunity to help build and scale transformative energy technology from the ground up

Equal Employment Opportunity Statement

Valar Atomics is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other protected status under applicable law.

We are committed to providing a workplace free of discrimination and harassment and will provide reasonable accommodation as required by law.

Applicants must be legally authorized to work in the United States as a U.S. citizen or lawful permanent resident (green card holder).

Salary

$90,000 — $130,000 USD