Executive Assistant

Salientmotion; Torrance (CA); On-site; USD 80,000 - 120,000; Full time

Benefits offered by this job

Competitive salary range

Equity

Healthcare benefits

Life insurance

Flexible PTO

Job summary

Salientmotion is seeking an Executive Assistant to provide high-level support to our CEO and COO in Torrance, CA. The role manages complex calendars, coordinates communications, and prepares materials for critical meetings to act as a trusted right hand to two executives in a fast-growing hard tech company.

This high-trust position requires anticipating needs, protecting executive time, exercising sound judgment with confidential information, and bringing order to a fast-moving environment.

Qualifications

• 3+ years of experience as an Executive Assistant supporting senior leaders.
• Proven experience owning complex calendar management, scheduling, and cross-team coordination.
• Excellent organizational skills with the ability to juggle competing priorities across two executives without dropping the ball.
• High ownership mindset with a strong sense of urgency and follow-through.
• Outstanding written and verbal communication skills, with sharp attention to detail.
• Ability to anticipate needs, exercise independent judgment, and solve problems proactively.
• Comfort operating in a fast-paced startup environment where priorities can shift quickly.
• Exceptional discretion and professionalism when handling sensitive or confidential information.
• Strong interpersonal skills and the ability to represent the CEO and COO professionally with internal and external stakeholders.
• Ability to work onsite full time in Torrance, CA.

Responsibilities

• Manage complex, ever-changing calendars for the CEO and COO, including scheduling, prioritization, meeting coordination, and proactively resolving conflicts.
• Coordinate internal and external meetings end-to-end, including preparing agendas, gathering materials, managing logistics, and ensuring timely follow-up.
• Arrange all aspects of executive travel, including flights, lodging, ground transportation, detailed itineraries, and expense documentation.
• Draft, proofread, and manage executive communications, including internal and external correspondence sent on behalf of the CEO and COO.
• Prepare and organize materials for leadership meetings, board meetings, investor updates, customer visits, and company-wide meetings.
• Track action items, follow-ups, deadlines, and key priorities across both executives to help keep them organized and accountable.
• Serve as a gatekeeper and liaison between the CEO/COO and internal teams, external partners, investors, and customers.
• Handle highly confidential and sensitive information with discretion, professionalism, and sound judgment at all times.
• Anticipate the needs of the CEO and COO, proactively solving problems and streamlining their day-to-day so they can focus on the highest-leverage work.
• Coordinate closely with other departments (People, Finance, Recruiting) on behalf of leadership when administrative support is needed.
• Manage special projects and ad hoc initiatives assigned by the CEO or COO, seeing them through from start to finish.
• Maintain organized systems and trackers for executive priorities, key relationships, and recurring commitments.

Skills

Calendar management

Executive support

Cross-team coordination

Organizational skills

Discretion

Written and verbal communication

Startup environment

Onsite work

Tools

Microsoft 365

Slack

Ramp

Job description

Who We Are

We are pioneering modular motion technologies to power the next generation of innovation for Industrial, Aerospace and Defense. If you're excited about disrupting legacy industries, and passionate about motor control technology, let's chat!

We are at the forefront of innovation, crafting exclusive motion control components that propel the industrial, aerospace, and defense sectors into the future.

A couple other things:

• We offer a lot of autonomy


• We like to run lean for impact


• We have great benefits


• We are well funded, and already generating revenue


• We\'re currently in Torrance, CA, but will be moving into a new facility in Hawthorne, CA in the summer!

About the Role

We are looking for an Executive Assistant to provide high-level support to our CEO and COO. This person will manage complex calendars, coordinate communications, prepare materials for critical meetings, and act as a trusted right hand to two executives navigating the demands of a fast-growing hard tech company.

This is a high-trust role for someone who anticipates needs before they\'re voiced, protects executives\' time and focus, exercises excellent judgment with confidential information, and thrives on bringing order to a fast-moving environment.

What You\'ll Do

• Manage complex, ever-changing calendars for the CEO and COO, including scheduling, prioritization, meeting coordination, and proactively resolving conflicts.


• Coordinate internal and external meetings end-to-end, including preparing agendas, gathering materials, managing logistics, and ensuring timely follow-up.


• Arrange all aspects of executive travel, including flights, lodging, ground transportation, detailed itineraries, and expense documentation.


• Draft, proofread, and manage executive communications, including internal and external correspondence sent on behalf of the CEO and COO.


• Prepare and organize materials for leadership meetings, board meetings, investor updates, customer visits, and company-wide meetings.


• Track action items, follow-ups, deadlines, and key priorities across both executives to help keep them organized and accountable.


• Serve as a gatekeeper and liaison between the CEO/COO and internal teams, external partners, investors, and customers.


• Handle highly confidential and sensitive information with discretion, professionalism, and sound judgment at all times.


• Anticipate the needs of the CEO and COO, proactively solving problems and streamlining their day-to-day so they can focus on the highest-leverage work.


• Coordinate closely with other departments (People, Finance, Recruiting) on behalf of leadership when administrative support is needed.


• Manage special projects and ad hoc initiatives assigned by the CEO or COO, seeing them through from start to finish.


• Maintain organized systems and trackers for executive priorities, key relationships, and recurring commitments.

What You Need

• 3+ years of experience as an Executive Assistant supporting senior leaders, founders, executives, or fast-moving leadership teams.


• Proven experience owning complex calendar management, scheduling, and cross-team coordination.


• Excellent organizational skills with the ability to juggle competing priorities across two executives without dropping the ball.


• High ownership mindset with a strong sense of urgency and follow-through.


• Outstanding written and verbal communication skills, with sharp attention to detail.


• Ability to anticipate needs, exercise independent judgment, and solve problems proactively.


• Comfort operating in a fast-paced startup environment where priorities can shift quickly.


• Exceptional discretion and professionalism when handling sensitive or confidential information.


• Strong interpersonal skills and the ability to represent the CEO and COO professionally with internal and external stakeholders.


• Ability to work onsite full time in Torrance, CA.

Nice to Have

• Experience in a hardware, manufacturing, aerospace, defense, robotics, or engineering environment.


• Experience supporting founders, CEOs, or technical executives at a startup or scaling company.


• Experience coordinating customer visits, investor meetings, board meetings, or executive offsites.


• Familiarity with tools like Microsoft 365, Slack, Ramp, or similar systems.


• Experience managing multiple executives simultaneously.

Why Join Us

You\'ll be a critical partner to the CEO and COO as we scale a hard tech company solving real engineering problems. This is a high-impact role for someone who wants to build trust at the highest level of the organization, bring order to complexity, and directly enable leadership to focus on what matters most.

We are not just building components. We are reshaping the future of the Aerospace and Defense component industry, which is a $300B+ market! Come join us and help build next generation systems that will make a massive impact at global scale.

• Competitive compensation:$80,000 to $120,000 base salary + equity
  


• Exceptional healthcare benefits — Medical is 100% covered by the company


• Life Insurance (2x Salary) 100% covered by the company


• Flexible PTO, 401K, Financial Wellness Resources, and more