Executive Assistant

M&D; Southlake (TX); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading remanufacturing company in Southlake, TX is seeking an Executive Assistant to support the CEO and leadership team with various administrative tasks. The role requires exceptional organizational skills, proficiency in Microsoft Office, and at least 5 years of experience supporting senior executives. Responsibilities include managing the CEO's calendar, coordinating meetings, and handling confidential communications. Ideal candidates will thrive in a fast-paced environment and demonstrate high professionalism. This position is fully on-site with in-office requirements five days a week.

Qualifications

• Minimum of 5 years of experience supporting senior-level executives.
• Experience in a fast-paced environment.
• High level of professionalism, confidentiality and discretion.

Responsibilities

• Provide administrative support to the CEO, including calendar management.
• Coordinate travel arrangements and prepare materials for meetings.
• Schedule and coordinate meetings and events.

Skills

Strong proficiency in Microsoft Office Suite

Excellent written and verbal communication skills

Exceptional time-management

Strong problem-solving skills

Ability to multitask

Education

Bachelor’s degree or equivalent experience

Job description

For the past 80+ years, M&D has led the aftermarket in remanufacturing innovation to address technological advancements and changing customer needs. In the past few decades, we have expanded beyond our remanufacturing roots to develop close (and sometimes exclusive) partnerships with the world’s leading OEMs and manufacturers.

Those partnerships with key suppliers like Bosch, Garrett, Federal Mogul, Cummins, Stanadyne, Holset, BorgWarner, Delphi, Yanmar, Mitsubishi, Denso and others have been critical in honing our remanufacturing capabilities and expanding our parts offering to include new, no core options in fuel injectors and fuel pumps, diesel engine cylinder heads, blocks, crankshafts and connecting rods. M&D also stocks a complete assortment of turbos (new and remanufactured), inframe overhaul kits, filtration and aftertreatment parts including DPFs, DOCs, EGRs, sensors and other engine parts.

Our strong remanufacturing roots combined with our 41 branch locations, a nationwide outside sales team of 25 and our close OEM & Manufacturer partnerships make us unique in the industry – no one understands diesel engine failure analysis and parts better than M&D. WE FUEL UPTIME.

Position Summary

The Executive Assistant supports the CEO with day-to-day administrative and operational tasks. This role requires strong organization, attention to detail, sound judgment, and the ability to handle confidential information in a fast-paced environment. The Executive Assistant will also support other members of the leadership team as needed.

Location

Fully on-site – Southlake, TX corporate office. Candidates must be able to work in-office 5 days per week.

Responsibilities

• Provide administrative support to the CEO, including calendar management and handling confidential communications
• Coordinate travel arrangements and prepare materials for travel-related meetings
• Prepare and edit correspondence, presentations, reports, and other materials
• Schedule and coordinate in-person, virtual, and off-site meetings and events, including agendas, logistics, and follow-up
• Maintain electronic and paper filing systems
• Process expense reports, invoices, and related paperwork
• Coordinate vendor, customer, and employee gifts and holiday communications
• Manage branded clothing orders, inventory, and vendor coordination
• Coordinate office furniture quotes, orders, and related logistics
• Manage office supply ordering and inventory for corporate offices
• Provide administrative support for special projects as needed
• Perform occasional errands and other logistical tasks as needed
• Perform other duties as assigned

Requirements

• Bachelor’s degree or equivalent experience preferred
• Minimum of 5 years of experience supporting senior-level executives
• Experience in a fast-paced environment
• Strong proficiency in Microsoft Office Suite
• Excellent written and verbal communication skills
• Exceptional time-management, prioritization, and organizational abilities
• Ability to multitask, anticipate executive needs, and work independently
• Strong problem-solving skills and attention to detail
• High level of professionalism, confidentiality and discretion
• Strong interpersonal and relationship-building skills
• Current valid driver’s license
• Successful completion of pre-employment background, credit check and drug screening
• Fosters good coworker citizenship and contributes to a positive work environment

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

• Prolonged periods of sitting at a desk
• Prolonged periods of working on a computer
• Prolonged periods of standing
• Ability to repeat motions
• Ability to reach at, above, or below shoulder level
• Ability to bend, kneel, and climb
• Ability to lift and carry to 15 lbs.

Note

This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

M&D provides equal employment opportunity to all qualified applicants and employees without regard to race, color, sex, religion, national origin, age, sexual orientation, gender identity, marital status, familial status, disability, military status, and genetic information.