Executive Assistant

Primient; Schaumburg (IL); On-site; USD 75,000 - 113,000; Full time

Benefits offered by this job

Competitive pay

Healthcare plans

Dental & Vision insurance

401(k) with company match

Disability insurance

Life insurance

Paid holidays & vacation

Floating days off

Parental leave

Learning & development

Job summary

Primient is seeking an Executive Assistant to the CEO to act as a trusted strategic partner, ensuring seamless execution of priorities and communications from the Office of the CEO. You will interact with the Board, government leaders, and key stakeholders with discretion and professionalism.

The role demands attention to detail, proactive problem solving, and the ability to manage complex schedules and high-pressure situations across time zones.

Qualifications

• Bachelor’s degree; advanced degree or executive admin certification preferred.
• Minimum 10 years supporting C-suite executives in global orgs.
• Confidentiality, discretion, and strong judgment are essential.
• Experience working with boards and senior government/community leaders.
• Excellent proficiency in MS Office, SAP, Teams, Zoom, Concur and ERP systems.

Responsibilities

• Anticipate CEO needs and manage priorities with minimal direction.
• Prepare presentations, board decks, and briefing materials with clarity.
• Conduct targeted research to support CEO decisions and communications.
• Maintain confidentiality of sensitive information and matters.
• Coordinate board meetings, materials, and confidential correspondence.
• Engage with government offices and external partners as needed.
• Manage global calendars and international travel across time zones.
• Plan executive meetings, board sessions, and corporate events.
• Partner with HR and Communications on leadership meetings.
• Oversee expense reporting and budgeting for the Office of the CEO & CFO.
• Provide discreet personal scheduling support as needed.

Skills

Proactive Anticipation

Quiet Driver

Attention to Detail

Executive Presence

Strategic Acumen

Judgment & Integrity

Customer Service

Leadership & Coordination

Adaptability

Trusted Advisor

Education

Bachelor's degree

Advanced degree / cert

Tools

Outlook

PowerPoint

Excel

Word

SAP

Teams

Zoom

Concur

ERP systems

Job description

About Primient

Primient is a century old company with an entrepreneurial spirit. We are a leading producer of food and industrial ingredients made from plant-based, renewable sources. We deliver value through deep technical, commercial, and operational excellence that is backed by our long-standing corn wet milling heritage. Wherever we are in the process, from field to customer, our priorities are focused on ensuring we produce the safest, highest quality products through practices that uphold both our responsibility and commitments to the challenge and drive for excellence, our people and our planet. We are a privately held company with locations across the US, Mexico, Poland, and Brazil. We’re investing in our plants and people to unlock our potential in the industrial and food sectors. Guided by our values of Safety, Excellence, Integrity, and Growth, we’re focused on growing our business, our reputation, and the career of every teammate.

Executive Assistant | Primient

About The Role

Our admin and support teams make a much-valued contribution to the Primient business.

The Executive Assistant to the CEO is a trusted strategic partner who ensures the seamless execution of priorities, communications, and commitments from the Office of the CEO. Operating with the highest level of professionalism, discretion, and emotional intelligence, this individual anticipates needs before they arise, drives outcomes quietly and efficiently, and represents the CEO with poise and credibility across all interactions — including with the Board of Directors, government leaders, and key stakeholders.

This role requires a confident yet humble professional who combines exceptional attention to detail with a service mindset and an unwavering commitment to excellence.

Key responsibilities

• Executive and Strategic Support
• Anticipate the CEO’s needs and proactively manage priorities, ensuring preparation and follow-through with little to no direction.
• Prepare high-quality presentations, Board decks, and briefing materials that convey clarity, accuracy, and strategic alignment.
• Conduct targeted research to support the CEO’s decision-making, public engagement, and communications.
• Maintain and protect the confidentiality of sensitive information and organizational matters.
• Board and Stakeholder Engagement
• Serve as a key point of coordination for the Board of Directors, including meeting logistics, materials preparation, and confidential correspondence.
• Partner closely with the Governor’s and Mayor’s offices, government agencies, and external partners to ensure flawless engagement and representation of the CEO and company.
• Coordinate communications and briefing materials that ensure the CEO is fully informed and strategically positioned in every interaction.
• Operational and Administrative Leadership
• Manage complex global calendars, meetings, and international travel arrangements across multiple time zones.
• Event and Program Management
• Plan and execute executive-level meetings, Board sessions, offsites, and corporate events that reflect the CEO’s standards and the organization’s values.
• Partner with HR and Communications to deliver leadership meeting and town halls.
• Crisis and Issue Management
• Act as an early-warning system for emerging risks, potential conflicts, and time-sensitive priorities.
• Maintain calm, clarity, and responsiveness in high-pressure or confidential situations.
• Oversee executive meetings, including agenda development, materials management, action tracking, and post-meeting follow-up and note taking as required.
• Lead and coordinate the work of other administrative professionals related to CEO Town Halls, meetings and joint activities.
• Manage expense reporting, budgeting, and financial reconciliation for the Office of the CEO & CFO.
• Provide discreet personal and family support related to scheduling, travel, and logistics when needed, maintaining full confidentiality and professionalism.
• Oversee weekend and after-hours coordination as needed to ensure continuity of operations and support.

Experience & Qualifications

• Proven ability to handle highly confidential information with integrity and sound judgment.
• Demonstrated competence managing Board of Directors interactions, decks, materials, and communications.
• Strong experience interfacing with senior government and community leaders.
• Exceptional proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word), SAP, Teams, Zoom, Concur and ERP systems.
• Skilled in executive communication, presentation development, and professional correspondence.
• Experience managing budgets, expenses, and financial tracking with precision.

Education

• Bachelor’s degree required; advanced degree or executive administrative certification preferred.

Experience

• Minimum 10 years’ experience supporting C-suite executives in complex, global organizations. Must have support the CEO directly.

Skills & Competencies

• Proactive Anticipation: Foresees needs, removes obstacles, and takes initiative without requiring direction.
• Quiet Driver: Operates with influence behind the scenes—steady, composed, and outcome-focused.
• Attention to Detail: Ensures accuracy and excellence in every deliverable, regardless of scope or complexity.
• Executive Presence: Represents the CEO with professionalism, credibility, and discretion.
• Strategic Acumen: Connects operational actions to organizational strategy and long-term goals.
• Judgment & Integrity: Exercises impeccable judgment and maintains confidentiality at all times.
• Customer Service Orientation: Approaches every interaction with responsiveness, empathy, and grace.
• Leadership & Coordination: Guides and aligns other administrative professionals toward shared objectives.
• Adaptability: Performs with focus and efficiency amid shifting priorities and demands.
• Trusted Advisor: Serves as an extension of the CEO and CFO, embodying loyalty, integrity, and discretion.

Total Rewards

The annual pay range estimated for this position is $75,438.40 - $113,157.60 + overtime

Please note that while this range reflects the full spectrum of compensation available for this role, individual compensation will be determined based on several factors including your experience, skills, and alignment with the role’s responsibilities. During the interview process there will be an opportunity to discuss how your background fits into the pay range.

We offer a comprehensive Total Rewards package that our U.S. colleagues and their families can count on, which includes:

• Competitive Pay
• Multiple Healthcare plan choices
• Dental and vision insurance
• A 401(k) plan with company and matching contributions
• Short- and Long-Term Disability
• Life, AD&D, and Voluntary Insurance plans
• Paid holidays & vacation
• Floating days off
• Parental leave for new parents
• Employee resource groups
• Learning & development programs
• Fun culture where you have an opportunity in shaping our future

Career Path & Culture

Primient is committed to a workplace that is all in – ensuring everyone has the opportunity to develop and shape a career that matters in an open culture which embraces equity, diversity and belonging. We challenge old ways of thinking; and encourage employee voices to be a guiding force for ongoing learning.

Primient supports a culture of inclusion that respects individual strengths, views, and experiences. We believe our differences make better decisions, drive excellence, and deliver better business results. Primient employees experience autonomy and accountability in their role. Here, employees control their destiny as there is opportunity for career growth and pathways outside the norm.

Diversity, Equity, Inclusion & Belonging

We are believers in the power of difference. We strive to represent the communities in which we operate and to provide an inclusive, welcoming environment for all. We want Primient to be a place where every employee feels they belong and knows they are seen, heard, valued and safe to speak up. Our aspiration is to unlock the full potential in diverse perspectives, while offering everyone an equal chance to grow,

Primient is an equal opportunity employer, committed to the strength of an inclusive workforce

California Consumer Privacy Act ("CCPA")

The Company is committed to complying with the California Consumer Privacy Act (“CCPA”) and all data privacy and laws in the jurisdictions in which it recruits and hires employees. We collect the following categories of personal information for the purpose of hiring the best qualified applicants and to comply with applicable employment laws: Name and contact information; Job preference and work availability; Social Security Number and/or other identification information; Education and qualifications; Employment history and experience; Military service; Reference and background check information, including relevant criminal history and credit history; Social media information; Pre-employment test results; Post-offer medical examination information and results, including drug test results; Voluntary self-disclosure information regarding minority, veteran, and disability status; and Information provided by you during the hiring process.