Executive Assistant

Booster; San Mateo (CA); On-site; USD 144,000 - 170,000; Full time

Job summary

Skydio is seeking an Executive Assistant in San Mateo, CA to support two executives within G&A. You will help reduce friction in day-to-day operations, manage calendars, meetings, travel, and briefings, and handle sensitive issues with discretion.

The role requires 7+ years in administration, 4+ years supporting senior management in a global tech environment, and strong communication skills. AI tools interest is encouraged.

Qualifications

• 7+ years of overall experience in an administrative role.
• 4+ years supporting Senior Management of Executive-level staff.
• 3+ years working with modern tools such as G-suite.
• Proven ability to adapt to shifting priorities.
• Excellent communication and collaboration skills.
• Interest in using AI tools to boost effectiveness.

Responsibilities

• Coordinate and prioritize meetings across multiple time zones.
• Ensure quick calendaring decisions to propel department goals.
• Manage logistics for meetings and travel arrangements.
• Prepare executives for meetings, interviews, and briefings.
• Set agendas, scribe notes, and track action items.
• Handle expenses reports and contracts with discretion.

Skills

Calendar management

Executive support

Communication skills

Problem solving

Collaboration

Tools

G Suite

Job description

Skydio is the leading US drone company and the world leader in autonomous flight, the key technology for the future of drones and aerial mobility. The Skydio team combines deep expertise in artificial intelligence, best-in-class hardware and software product development, operational excellence, and customer obsession to empower a broader, more diverse audience of drone users, from utility inspectors to first responders, soldiers in battlefield scenarios and beyond.

About the role:

As an Executive Assistant at Skydio, you will provide dedicated support to two executives within our G&A organization, helping them operate efficiently and effectively each day. We are a complex business, solving complex problems and you will play a critical role in helping us reduce friction in our day to day operations. The ideal candidate loves jumping in and solving problems, rolling up their sleeves and working on a myriad of projects and getting satisfaction from helping your team to operate at their best. You will assist on a variety of tasks related to these Executives' work life and overall communications.

This is an in office role, based in San Mateo, CA

How you’ll make an impact:

• Calendar management - you will coordinate and prioritize meetings including team meetings, offsite meetings, and cross-functional meetings, frequently across both domestic and international time zones

• In sync with the executive(s), to ensure calendaring decisions are made quickly to propel the goals of the department and prioritizing the most sensitive matters

• You will manage and schedule the logistics of meetings, including conferences and special events (onsite & offsite), and make travel arrangements

• You will partner with the Executive to ensure they are prepared for meetings, interviews, travel, and briefings

• Set agendas, scribe meeting notes, as well as action items and to-do lists from weekly staff meetings

• Handle expenses reports and contracts

• Handle sensitive business and people issues with a high level of discretion

What makes you a good fit:

• 7+ years of overall experience in an administrative role

• 4+ years supporting Senior Management of Executive-level staff, specifically in a global technology company

• 3+ years working with modern tools and systems such as G-suite

• Proven track record of adapting on-the-fly based on shifting priorities

• Excellent communication and collaboration skills

• Interest in using AI tools to boost effectiveness

Compensation Range: The annual base salary range for this position is $144,000 - 170,000*. Compensation will vary based on factors, including skill level, proficiencies, transferable knowledge, and experience. In addition to base salary, Skydio full-time employees are eligible to enroll in our benefit plans and take advantage of a variety of incentives and stipends.

*For some positions the pay may be dependent upon the individual's regional location.

At Skydio we believe that diversity drives innovation. We have created a multidisciplinary environment that embraces the power of diverse perspectives to create elegant solutions for complex problems. We are committed to growing our network of people, programs, and resources to nurture an inclusive culture.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or other characteristics protected by federal, state or local anti-discrimination laws.

For positions located in the United States of America, Skydio, Inc. uses E-Verify to confirm employment eligibility. To learn more about E-Verify, including your rights and responsibilities, please visit https://www.e-verify.gov/