Executive Assistant

The OpenAI Foundation; San Francisco (CA); Hybrid; USD 113,000 - 155,000; Full time

Job summary

The OpenAI Foundation is seeking an Executive Assistant in San Francisco, operating in a hybrid model with three days in the office. The role partners with Foundation leadership to manage complex schedules, coordinate projects, and optimize workflows in a fast-growing environment.

The ideal candidate has 8+ years in executive support, excellent communication, and a keen ability to handle ambiguity with discretion. Relocation support is available for the right candidate.

Qualifications

• 8+ years in executive support or similar role.
• Experience supporting multiple leaders in fast-growth environments.
• Interest in AI and understanding its potential.
• Experience with high-demand, cross-functional teams.
• Calendar management and prioritization at scale.
• Strong written and verbal communication, tailored to audience.
• Discretion and confidentiality in handling sensitive information.
• Capability to operate independently in ambiguous settings.

Responsibilities

• Partner with leaders to manage complex, multi-leader calendars and priorities.
• Coordinate projects and optimize workflows for efficiency.
• Communicate clearly with diverse audiences and stakeholders.
• Maintain discretion when handling sensitive information and recruitment tasks.
• Drive continuous improvement of executive operations and processes.

Skills

Executive support

Cross-functional

Communication

Discretion

Independent operator

Productivity tools

Tools

Slack

Google Calendar

Docs

Sheets

Gmail

Job description

About OpenAI Foundation

AI is already changing how people work, learn, and access care. It has the potential to unlock extraordinary benefits—faster medical breakthroughs, accelerated scientific discovery, more personalized services in healthcare and education, new tools for creativity and invention, higher productivity and economic growth, improved public services like transportation systems, and so much more.

About OpenAI Foundation

AI is already changing how people work, learn, and access care. It has the potential to unlock extraordinary benefits—faster medical breakthroughs, accelerated scientific discovery, more personalized services in healthcare and education, new tools for creativity and invention, higher productivity and economic growth, improved public services like transportation systems, and so much more. But building powerful systems to benefit humanity is only a part of the work of our mission. Advanced AI models will also present new challenges that are already surfacing, and we need to be prepared to identify these challenges and develop solutions to address them. These are the two dimensions of what we’re building the Foundation to do. We aim to enable the use of AI to find solutions to humanity’s hardest problems, transform what people are capable of, and deliver real benefits in people’s lives—while working hard with partners to be ready for new challenges, and to help make society resilient, as AI advances. This work is just beginning. Over the next year, as we quickly ramp up, the Foundation expects to invest at least $1 billion across life sciences and curing diseases, jobs and economic impact, AI resilience, and community programs. This includes early investments toward our previously announced $25 billion commitment to curing diseases and AI resilience.

About The Role

The Executive Assistant will be a proactive and adaptable partner to the Foundation’s leadership, managing complex scheduling, coordinating projects, and optimizing workflows. This role requires independence, task-level ownership, and a deep understanding of the OpenAI Foundation’s mission to foster AGI that benefits humanity. The ideal candidate is comfortable with ambiguity, rapidly-evolving priorities, and can drive best practices to help scale exec and team operations. This role is based in San Francisco, CA and will require 3-days a week in office. Relocation assistance to new employees is available.

In this role, you will

• Build strong connections within the team, becoming a trusted partner to leaders. This includes an understanding of team dynamics, priorities, and stakeholders, facilitating seamless coordination on high-stakes work streams
• Excel in sharing information clearly and efficiently, adapting communication styles for a broad range of audiences
• Balance the calendars and priorities of multiple leaders, demonstrating prioritization skills and agility in adapting to shifts in priorities, while maintaining accuracy and meeting deadlines
• Operate with discretion and independence, proactively optimizing processes and flagging risks, while ensuring sensitive information is handled with care
• Partner with leadership on aspects of the recruitment process, especially while the Foundation does not have a dedicated recruitment function

Requirements

• 8+ years of experience in an executive support role
• Supported multiple leaders with complex and highly cross-functional teams
• Genuine interest in the transformative potential of AI, especially how it can be utilized as an executive assistant
• Worked directly with teams in a high-growth startup, or similar environment
• Managed and optimized extremely busy calendars
• Extreme attention to detail - it’s not a personality trait but an exercised functional skill e.g. mastery of project-based tools; tracking near-/long-term deliverables
• Exceptional communication skills - being able to tailor a message appropriate to a specific audience (writing an email to a customer vs. an exec)
• Professionalism and discretion - you understand the balance between transparency and confidentiality
• Independent task level operator
• One-team mindset - Partnership and collaboration is a cornerstone in how you operate
• Extremely fluent in Slack, Google Calendar, Docs, Sheets, Gmail, etc. and other modern productivity software, and are excited to learn and use new tools.
• Capable and comfortable working in a rapidly changing and often ambiguous environment

Compensation

The annual base salary range for this role is $113,000 to $155,000 USD.

This range reflects our good-faith estimate of the base salary we reasonably expect to pay for this position upon hire. Actual base salary will be determined based on job-related factors, including the candidate’s relevant experience, skills, expertise, the scope of the role, and work location, as applicable.

This salary range does not include benefits or any other compensation for which the role may be eligible.

Equal Opportunity

We are an equal opportunity employer and do not discriminate on the basis of race, religion, national origin, gender, sexual orientation, age, veteran status, disability or any other legally protected status. Pursuant to the San Francisco Fair Chance Ordinance, we will consider qualified applicants with arrest and conviction records.