Executive Assistant

Willmeng Construction; Salt Lake City (UT); Hybrid; USD 54,000 - 76,000; Full time

Benefits offered by this job

Employee Stock Ownership Plan

Discretionary annual bonus

401k with employer match

Medical, dental, and vision insurance

Flexible Time Off Policy

9 paid company holidays

Parental leave and disability leave

Healthy meals & snacks

Team-building & volunteer activities

Job summary

Willmeng Construction in Salt Lake City is seeking a proactive executive assistant to support our Market Leader and ensure smooth day-to-day operations on-site. You will manage calendars, emails, travel, meetings, and expense reports, while maintaining confidentiality and a collaborative, mentoring mindset.

This role offers hybrid work after training, with some remote days. A background in the construction industry is a plus, but not required; we value organization, initiative, and a

Qualifications

• 2+ years of experience providing executive-level support.
• Proficient in managing expense reports in Concur.
• Skilled in Microsoft Office Suite.
• Experienced in calendar and schedule management.
• Detail-oriented with a strong sense of accountability.
• Willing to assist wherever needed, with a passion for training and mentoring others.
• Construction industry experience is a plus, but not required.

Responsibilities

• Coordinate the Market Leader’s calendar and manage time effectively.
• Handle confidential and sensitive information with discretion.
• Manage and organize email communications.
• Act as a liaison between the Market Leader and internal teams.
• Arrange travel and maintain organized schedules.
• Provide support for meetings, including preparation and follow-up.
• Complete monthly expense reports for the Market Leader.
• Oversee visitor logistics and manage meeting requests.

Skills

Executive support

Calendar management

Email management

Travel coordination

Discretion & confidentiality

Team mentoring

Tools

Concur

Microsoft Office

Job description

About Willmeng

Arizona-based Willmeng Construction is a 100-percent employee-owned general contractor that has been dedicated to helping our people build their “Genuine Place of Purpose” since 1977. We prioritize our exceptional company culture, which has us ranked in the Top 5 of the Phoenix Business Journal’s Best Places to Work for more than a decade and made us the only Arizona construction firm on the Inc. Best Workplaces list for three consecutive years. We have earned multiple appearances on AZ Big Media’s Most Admired Companies list, and ranked No. 1 for Healthiest Employers for two consecutive years.

Our people and our culture have also created an atmosphere that encourages going above and beyond for our clients and our community. Our team’s dedication to its craft has earned us NAIOP (CREDA) Arizona General Contractor of the Year six times, while at the same time donating more than $1 million annually to community organizations.

Our strategic vision focuses on supporting prelease transactions, competitively bidding projects of all sizes, and fostering our altruistic service culture by recruiting highly talented individuals of great character who want to make a genuine impact on our communities.

The Role

We’re seeking a proactive and adaptable professional to provide essential support to our Market Leader. In this role, you’ll work closely with market leadership to ensure smooth day-to-day operations. The ideal candidate is a natural problem-solver with excellent communication skills, a friendly and outgoing personality, and strong attention to detail. You should be highly organized and comfortable taking initiative to find solutions independently. This is an on-site position, with the flexibility to work remotely 1–2 days per week after completing training.

What you will accomplish

• Coordinate the Market Leader’s calendar and manage time effectively.
• Handle confidential and sensitive information with discretion.
• Manage and organize email communications.
• Act as a liaison between the Market Leader and internal teams.
• Arrange travel and maintain organized schedules.
• Provide support for meetings, including preparation and follow-up.
• Complete monthly expense reports for the Market Leader.
• Oversee visitor logistics and manage meeting requests.

What we would like you to have

• 2+ years of experience providing executive-level support.
• Proficient in managing expense reports in Concur.
• Skilled in Microsoft Office Suite.
• Experienced in calendar and schedule management.
• Detail-oriented with a strong sense of accountability.
• Willing to assist wherever needed, with a passion for training and mentoring others.
• Construction industry experience is a plus, but not required.

You’re inspired by our values

• Altruistic - Our foundation is built upon the authentic, self‑less concern we share for the success and wellbeing of others.
• Fair 360 - We illuminate with kindness by seeking to understand before being understood and by caring more than may seem reasonable so we can achieve genuine success for all.
• Strategic - The blueprint that guides the creation of a genuine place of purpose expresses the clarity of our vision, the rigor of our thought and the character of our word.
• Sincere - We present no facades, only genuine elevations of truth, trust, and wholehearted loyalty to the employees we mentor, the clients we serve and the communities we call home.
• Nimble - Our structural integrity is ensured through the balance of resourcefulness, responsiveness, and adaptability and strengthened by being well-rounded in the market to serve at the highest levels.

Compensation

Alongside cash, our total compensation package includes comprehensive benefits and 100% employee ownership. From wellness to work life, our benefits support our employees’ total wellbeing.

Benefits

• Employee Stock Ownership Plan
• Discretionary annual bonus
• 401k with employer match
• Employee medical, dental, and vision insurance 100% covered, with options to add dependents at 50% coverage by Willmeng
• Flexible Time Off Policy
• 9 paid company holidays
• 3 consecutive weeks of parental bonding leave, with an additional 3-5 weeks of disability leave for delivery recovery
• Spacious break rooms with healthy meals & snacks provided at no additional cost
• Team-building activities, including volunteer opportunities

Willmeng places nothing more important to the organizational health of the company than its overall focus on culture. By bringing different personalities together and embracing their individual contributions, the culture is rich, strong and uniquely different. With a true family feel and the opportunity to participate in building a genuine place of purpose for clients and employees, Willmeng has the distinct advantage of something exceptional and special in the culture.