Executive Assistant

Zoom; Remote; USD 65,000 - 159,000; Full time

Job summary

A leading communications platform is looking for a detail-oriented Executive Assistant to support senior leaders. This pivotal role involves managing calendars, acting as a liaison across departments, and preparing meetings while ensuring confidentiality. The ideal candidate will have over 4 years of experience as an executive assistant, strong organizational skills, and proficiency in Microsoft Office and Google Workspace. The position allows for remote work within the U.S., with a preference for East Coast candidates to support collaboration efforts.

Benefits

Comprehensive benefits program

Flexible work arrangements

Opportunities for career growth

Qualifications

• 4+ years of proven experience as an executive assistant or in administrative roles.
• Ability to manage complex schedules and prioritize multiple tasks.
• Maintain strict discretion and confidentiality.

Responsibilities

• Manage calendars, schedule meetings, and arrange travel.
• Act as a liaison between the executive and other departments.
• Assist in preparing meetings and presentations.

Skills

Organization skills

Communication skills

Discretion

Prioritization

Proficiency in Microsoft Office Suite

Experience in tech or SaaS

Tools

Microsoft Office Suite

Google Workspace

Job description

About the Team

We are seeking a highly organized and proactive Executive Assistant to support two senior leaders at Zoom. This role is pivotal in facilitating the efficiency and effectiveness of our revenue-generating activities.

The ideal candidate will be a detail-oriented professional with excellent communication skills and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Managing and maintaining calendars, including scheduling meetings, appointments, and travel arrangements.
• Acting as a liaison between the executive and leadership team, and other departments to ensure smooth communication and timely execution of tasks.
• Assisting in the preparation of meetings and presentations, including gathering necessary information and coordinating logistics.
• Handling confidential information with discretion and maintain confidentiality.
• Helping LT liaise with key project work-streams, including tracking deadlines, deliverables, and action items. When projects are live.
• Organizing and coordinating internal and external events, such as team off-sites, conferences, and client visits.
• Processing expense reports and manage budgets related to travel, events, and office expenses.

What we’re looking for

• 4+ years of proven experience as an executive assistant or in other administrative positions.
• Have the ability to manage complex schedules and prioritize tasks.
• Be proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace and other office productivity tools.
• Maintain strict discretion and confidentiality at all times.
• Have experience in tech or SaaS environment is a plus.
• While this position can be performed remotely within the U.S., candidates located on the East Coast US Region or able to work Eastern time zone hours are preferred to support client collaboration and team alignment.

Salary Range or On Target Earnings:

Minimum: $65,400.00

Maximum: $158,700.00

In addition to the base salary and/or OTE listed Zoom has a Total Direct Compensation philosophy that takes into consideration; base salary, bonus and equity value.

Note: Starting pay will be based on a number of factors and commensurate with qualifications & experience.

We also have a location based compensation structure; there may be a different range for candidates in this and other locations.

Ways of Working

Our structured hybrid approach is centered around our offices and remote work environments. The work style of each role, Hybrid, Remote, or In-Person is indicated in the job description/posting.

Benefits

As part of our award-winning workplace culture and commitment to delivering happiness, our benefits program offers a variety of perks, benefits, and options to help employees maintain their physical, mental, emotional, and financial health; support work-life balance; and contribute to their community in meaningful ways. Click Learn (https://careers.zoom.us/benefits) for more information.

About Us

Zoomies help people stay connected so they can get more done together. We set out to build the best collaboration platform for the enterprise, and today help people communicate better with products like Zoom Contact Center, Zoom Phone, Zoom Events, Zoom Apps, Zoom Rooms, and Zoom Webinars. We’re problem-solvers, working at a fast pace to design solutions with our customers and users in mind. Find room to grow with opportunities to stretch your skills and advance your career in a collaborative, growth-focused environment.

Our Commitment

At Zoom, we believe great work happens when people feel supported and empowered. We’re committed to fair hiring practices that ensure every candidate is evaluated based on skills, experience, and potential. If you require an accommodation during the hiring process, let us know—we’re here to support you at every step.

If you need assistance navigating the interview process due to a medical disability, please submit an Accommodations Request Form (https://form.asana.com/?k=OIuqpO5Tv9XQTWp1bNYd8w&d=1127274756253361) and someone from our team will reach out soon. This form is solely for applicants who require an accommodation due to a qualifying medical disability. Non-accommodation-related requests, such as application follow-ups or technical issues, will not be addressed.

#LI-Remote

We believe that the unique contributions of all Zoomies is the driver of our success. To make sure that our products and culture continue to incorporate everyone's perspectives and experience we never discriminate on the basis of race, religion, national origin, gender identity or expression, sexual orientation, age, or marital, veteran, or disability status. Zoom is proud to be an equal opportunity workplace and is an affirmative action employer. All your information will be kept confidential according to EEO guidelines.